This document discusses some of the key ethical and legal issues organizations face when implementing modern technologies, including copyright laws, intellectual property, fair use, and privacy policies. It outlines how copyright law protects original creative works and intellectual property. Fair use principles and factors are examined. Privacy laws require organizations to have privacy policies stating how personal information is collected and used. To avoid violations, organizations must implement acceptable use policies and stay up to date on privacy and copyright laws when handling personal or proprietary information through technology.

1. Chantial N. Sims
AET/531
June 9, 20014
Professor Regina Baker

2. What are some of the ethical and legal issues
that come with integrating modern technologies
for organizations?
 Copyright laws
 Intellectual property
 Fair use
 Privacy policy

3.  The United States Copyright Act was designed to help
safeguard the intellectual property rights of original
creative work of all authors(s). Authors are given exclusive
rights or the legal rights to their body of work. Under
copyright law, authorship can prohibit others from
utilizing their work by means of:
 Copying and distributing
 Creating new versions
 Performing the work publicly
 Displaying the work
 Give others permission to use the work
 Transferring the copyright to others

4.  What is it? Intellectual property represents the results
or the product (intangible rights) that is inspired by a
creative individual. Intellectual property safeguards are
applied through the use of: copyrights, patents,
trademarks, or trade secrets.
 When you’re referring to intellectual property with
technology, particularly software it becomes the basis of
the software industry.
 Each safeguard excluding trademarks apply to technology.
Only the name or a symbol are protected so they can be
personalized in a marketplace.

5. Ethical and Legal Implications
 Instructors and facilitators that use multimedia with
training materials have an ethical responsibility to support
and explain to their students the importance of
understanding the legal ramifications that can be enforced
with copyright infringement.
 Copyright infringement takes place when a copyrighted
work is copied, circulated, performed, displayed publicly,
or altered without the permission of the copyright owner.

6. Section 107 of the U.S. Copyright Law identifies four
determining factors that defines whether or not fair use
applies to copyright materials. The difference between what
is “fair use” and what is copyright infringement is based on
an individual basis and is not always clearly determined.
1. The purpose and character of the use, including whether
such use is of commercial nature or is for nonprofit
educational purposes
2. The nature of the copyrighted work
3. The amount and substantiality of the portion used in
relation to the copyrighted work as a whole
4. The effect of the use upon the potential market for, or
value of, the copyrighted work

7. Fair use may apply for means of news reporting, research
purposes for clarification of an author’s remarks, questions or
comments based on a review of the author’s created work,
and for nonprofit educational uses, such as, copying a partial
section of the written work for instructional use.
Infringements will occur when the use of the created work is
prompted by a desire for profitable gain.

8.  The Privacy Act of 1974 provides protections
against an invasion of privacy through the
mistreatment of records by Federal agencies.
Overall, the act permits citizen to acquire about
how records are collected, distributed, handled,
and maintained by the Federal Government. The
act also allows individuals to obtain access to
personal information maintained by Federal
agencies for any edited, incorrect, or irrelevant
information.

9. Guidelines for Organizations
Organizations must provide statements that declares how
their party's policy collects, maintains, and releases personal
information it obtains. This information is provided to
employees and customers to inform them of what
identifiable information is collected, kept confidential,
shared with affiliates , or sold to other organizations. For
online usage, Individuals must be given the chance to give
consent to the use of their collected personal information
and how it will be used with Acceptable Use Policies.
Acceptable Use Policies should be:
 Easy to locate
 Clearly understood
 Available at all times

10.  Unreliable data security
when collected,
maintaining, and
distributing personal
identifiable information
 Online links to third party
websites.
 Inferior internal processing
systems
 Outdated encryption
techniques with electronic
devices
 Inadequate monitoring of
privacy policy and practice

11.  The fundamentals of copyright law are genuinely straightforward.
In plain terms, copyright law regulates the ownership and the use
of copyrighted material. Organizations are not only faced with
adhering to copyright laws but privacy protections laws too. Lines
can sometimes get blurred when dealing with the ethical and
legal issues regarding implementing modern technologies into the
workplace when personal information or intellectual property are
involved. In order to avoid violations and hefty penalties it is
necessary for organizations to implement privacy policy
statements for all individuals that they employ or service. In
order to avoid ethical and legal issues when working with
copyright laws and privacy policies violations, organizations need
to make sure they follow with their Acceptable Use Policies, as
well as, stay current with Privacy and Copyright Laws.

12.  Hayes, S. (2008, March). Acceptable use 2.0. Voices from the Middle,
15(3), 44. Retrieved from
http://search.proquest.com.ezproxy.apollolibrary.com/docview/2
13930774/12DD80D4E1E42B4B926/1?accountid=35812
 United States Copyright Office. (n.d.) Copyright basics. Circular 1.
Retrieved from http://www.copyright.gov/circs/circ01.pdf United
States Copyright Office