The document outlines the responsibilities and qualifications for a legal and administrative assistant position reporting to attorney Apollo X.C.S. Sangalang, focusing on case and document management, client relations, billing, and compliance tasks. Ideal candidates should have strong communication skills, a willingness to learn, and flexibility in work arrangements. The position offers competitive compensation and opportunities for professional development.

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LEGAL & ADMINISTRATIVE ASSISTANT
Job Description:
• He/she shall report directly and only to Atty. Apollo X.C.S. Sangalang;
• He/she shall assist him in case, records and documents manangement, and in
performing the following functions, among others:
o Monitor and follow-up cases under litigation in various courts and
administrative agencies, and prepare status reports;
o Receive and record all incoming mails, emails and correspondences, and
file them for future retrieval;
o Send, mail, deliver and record all outgoing mails, emails and
correspondences, and maintain file copies for future retrieval;
o Recommend and implement best practices in case, records and
documents management;
• He/she shall assist him in library, references, data and knowledge management,
and performing the following functions, among others:
o Record, maintain, keep track and make available for retrieval his library
and reference materials, whether in physical or digital forms;
o Record, maintain, keep track and make available for retreival all his
pleadings, motions, memoranda, contracts, affidavits, legal forms,
templates, books, papers, articles, lectures, talks, slides, diplomas,
certificates, ideas and other intellectual outputs and creations, whether in
physical or digital forms;
o Recommend and implement best practices in library, references, data and
knowledge management;
• He/she shall assist him in calendar and task management, and in performing the
following functions, among others:
o Keep track and give reminders of all hearings, meetings, conferences and
official appointments;
o Keep track and give reminders of all deadlines, commitments, priorities
and calendar of activities;
o Set, arrange, confirm, reschedule, postpone or cancel apppointments, and
extend deadlines;
o Prioritize goals, plans, and tasks, and prepare calendar of activities;
o Recommend and implement best practices in calendar and taks
manangement;
• He/she shall assist him in clients, prospects and contacts management, and in
performing the following functions, among others:
o Record and maintain profiles and database of clients, prospects and
contacts;
o Develop and maintain excellent relationship with clients, prospects and
contacts;

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o Recommend and implement best practices in clients, proscpects and
contacts management and relations;
• He/she shall assist him in billing and collection management, and in performing
the following functions, among others:
o Prepare and send statement of accounts to clients; collect payments and
reimbursements from them; and issue and send provisional or official
receipts;
o Recommend and implement best practices in billing and collection
management;
• He/she shall assist him in petty cash, bookkeeping, and accounts management,
and in performing the following functions, among others:
o Safekeep, record, disburse and liquidate petty cash;
o Safekeep official receipts and other proofs of revenues and expenses;
o Record revenues and expenses in books of accounts;
o Record, disburse, liquidate and replenish client’s out-of-pocket expenses;
o Coordinate with outsourced accountant and auditor;
o Coordinate with banks and credit card companies;
o Recommend and implement best practices in petty cash, bookkeeping,
and accounts management;
• He/she shall assist him in managing, relating, dealing and/or coordinating with:
o Lessors, utilities providers, service providers, suppliers, and contractors;
o Virtual assistants and other independent consultants and professionals;
o Partners; associates; other staff and employees;
o And in recommending and implementing the corresponding best practices;
• He/she shall assist him in tax and other government compliances, and in dealing
and coordinating with various government agencies, such as:
o BIR, SSS, ECC, PhilHealth, Pag-IBIG, DOLE, DTI/SEC, City Hall,
Barangay, etc.;
o And in recommending and implementing the corresponding best practices;
• He/she shall assist him in providing notary public services; and in preparing and
maintaining his notary public books, reports, and applications;
• He/she shall draft and sign brief and simple letters, transmittals, requests,
notices, and other official correspondences on behalf of Atty. Sangalang on a
case-to-case basis;
• He/she shall represent Atty. Sangalang in hearings, meetings, conferences,
follow-ups, and other official appointments on a cases-to-case basis;
• He/she shall assist in preparing, proof-reading, formating, and printing
documents, correspondences, presentations, and other papers and materials;
• In general, he/she shall assist Atty. Sangalang in his professional and business
engagements, in his advocacies, and in the management and coordination of his
office and team;
Qualification:
• Male or female;

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• At least 3rd year college or 2-year vocational school graduate;
• Excellent in written English; and proficient in verbal communication;
• Healthy, energetic and open-minded;
• Voracious reader; dedicated to a lifetime of continuous learning and self-
improvement; desires to be trained, mentored and coached; welcomes feedback
and constructive criticisms;
• Computer and internet literate; proficient in office, business, productivity and
social media applications; high-tech gadget enthusiast;
• Trustworthy, high standard of integrity and moral character, and very discreet in
handling official, legal and confidential information;
• Amenable to flexible result-oriented work arrangements, including off-site-work or
work-from-home arrangements; and occassional long or extended working hours,
night-time work, overtime work, work during weekends, holidays and rest days,
and take-home work;
• Dreams of becoming a successful business & corporate lawyer, labor &
employment lawyer, trial & appeals attorney, business & HR consultant, or
entrepreneur someday;
• Willing to report to multiple office locations within Makati City, Taguig City, Pasig
City, Mandaluyong City, San Juan City and Quezon City areas; and
• Meticulous to details; and punctual.
Compensation:
• Above minimum wage (NCR rates), with allowances and incentives, and with annual
performance and compensation review;
• Continuous gadgets upgrading plan;
• All-expenses-paid monthly training opportunities (within Metro Manila);
• All-expenses-paid yearly training opportinities (outside Metro Manila);
• On-the-job training, mentoring and coaching (by Atty. Sangalang); and
• Opportunities for college, graduate and/or post-graduate studies.
SEND YOUR APPLICATION AND RESUME TO:
Atty. Apollo X.C.S. Sangalang
apollo.sangalang@lawyer.com