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Job analysis
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- 2. Job Analysis Introduction Components of Job Analysis Process Role Analysis Job Description Job Specification Job Design Designed by MET-CET 2 Session Outline
- 3. Job Analysis Atthe end of this session you will be able to… Explain Job Analysis. Explain components and process of Job Analysis. Explain Job Design. Describe uses of Job Analysis. Relate Role Analysis to real world practices. Relate methods of data collection to real world practices. Write Job Description & Job Specification. Designed by MET-CET 3 Session Objectives
- 4. Job Analysis Designed byMET-CET 4
- 5. Job Analysis Designed byMET-CET 5
- 6. Job Analysis A groupof similar tasks and responsibilities assigned to One individualFinance Manager A group of jobs that are similar as to kind of work Manager A group of positions that are similar as to the kind and level of work Sales Manager IT Manager Designed by MET-CET 6 Introduction Position Job Occupation
- 7. Job Analysis Designed byMET-CET 7 Introduction Job analysis is the process of Collecting Job Related Information. Such information helps in the preparation of Job Description and Job Specification.
- 8. Job Analysis It isthe determination of the tasks which comprise the job… Designed by MET-CET 8 Introduction The process of determining, by observation and study and reporting pertinent information relating to the nature of a specific job Abilities Knowledge Skills Responsibilities
- 9. Job Analysis Designed byMET-CET 9 Components Job Analysis Job Description Job Specification Job Classification Job Evaluation It is an organised, factual statement of the duties and responsibilities of a specific job. It should tell what is to be done, how it is done and why.
- 10. Job Analysis Designed byMET-CET 10 Components Job Analysis Job Description Job Specification Job Classification Job Evaluation It is a statement of the minimum acceptable human qualities necessary to perform a job properly. It describes job duties specifically.
- 11. Job Analysis Designed byMET-CET 11 Components Job Analysis Job Description Job Specification Job Classification Job Evaluation It is a grouping of jobs on some specific basis such as kind of work or pay. For example a clerk, an engineer, a chemist, etc.
- 12. Job Analysis Designed byMET-CET 12 Components Job Analysis Job Description Job Specification Job Classification Job Evaluation It is a systematic and orderly process of determining the worth of a job in relation to other jobs.
- 13. Job Analysis Designed byMET-CET 13 Process Sources of Data Job Analyst Employee Supervisor Organisational Chart Methods of Collecting Data Interviews Observations Records DOT Job Data Tasks Performance Standards Knowledge Required Skills Required Experience Needed Job Context Duties Equipment Used Job Description Tasks Duties Responsibilities Job Specification Skill Requirements Physical Demands Knowledge requirements Abilities Needed HR Functions Recruitment Selection Training & Development Performance Appraisal Compensation Mgt.
- 14. Job Analysis = +Relationship Quality Control Purchase Manager Designed by MET-CET 14 Role Analysis = List of duties Buying Raw Material Maintaining Budgeting Supervising Juniors Monitor Review Production Suppliers Transport Logistics Finance HR
- 15. Job Analysis Designed byMET-CET 15 Role Analysis In 2 Companies- can be But requirements could be substantially
- 16. Job Analysis Designed byMET-CET 16 Role Analysis Role Analysis will consist of… Sentiments of an Individual Interactions Patterns of expected Behaviour
- 17. Job Analysis Designed byMET-CET 17
- 18. Job Analysis Designed byMET-CET 18 Job Description Objective: Write Job Description for the given job profile. Learner’s task: - Form groups of 10 members each . - Pick a chit. - Write a Job Description with the help of indicators on the activity sheet. - Share your answers with the class. Duration: 15Mins Type: Group Click to view the handout
- 19. Job Analysis Designed byMET-CET 19 Job Descriptions
- 20. Job Analysis • Jobtitle: Name of job • Preparation date: When the description was written • Prepared by: Who wrote the Description Designed by MET-CET 20 Job Descriptions Job Identification Job Summary Relationships Responsibilities and Duties Standards of Performance and Working Conditions Job Identification
- 21. Job Analysis • Describesthe general nature of the job • Lists the major functions or activities Designed by MET-CET 21 Job Descriptions Job Identification Job Summary Relationships Responsibilities and Duties Standards of Performance and Working Conditions Job Summary
- 22. Job Analysis • Workswith: Others with whom the job holder will be expected to work and come into contact with internally. • Outside the company: Others with whom the job holder is expected to work and come into contact with externally. • Reports to: Employee’s immediate supervisor • Supervises: Employees that the job incumbent directly supervises Designed by MET-CET 22 Job Descriptions Job Identification Job Summary Relationships Responsibilities and Duties Standards of Performance and Working Conditions Relationships
- 23. Job Analysis • Alisting of the job’s major responsibilities and duties (essential functions) • Defines limits of jobholder’s decision-making authority, direct supervision, and budgetary limitations. Designed by MET-CET 23 Job Descriptions Job Identification Job Summary Relationships Responsibilities and Duties Standards of Performance and Working Conditions Responsibilities and Duties
- 24. Job Analysis Lists thestandards the employee is expected to achieve under each of the job description’s main duties and responsibilities Classifies all workers into one of 23 major groups of jobs which are subdivided into 96 minor groups of jobs and detailed occupations. Designed by MET-CET 24 Job Descriptions Job Identification Job Summary Relationships Responsibilities and Duties Standards of Performance and Working Conditions Standards of Performance and Working Conditions
- 25. Job Analysis Designed byMET-CET 25
- 26. Job Analysis Designed byMET-CET 26 Job Specification Objective: Write Job Specification. Learner’s task: - Sit in the same groups. - Write a Job Specification with the help of given indicators. - Share your answers with the class. Duration: 10 Mins Type: Group Click to view the handout
- 27. Job Analysis Designed byMET-CET 27 Job Specification
- 28. Job Analysis Designed byMET-CET 28 Job Specification Job Specification Trained People Untrained People Judgment Statistical Analysis Focus: - Length of previous service - Quality of relevant training - Previous job performance
- 29. Job Analysis Designed byMET-CET 29 Job Specification Job Specification Trained People Untrained People Judgment Statistical Analysis Focus: - Physical traits - Personality, interests - Sensory skills apt for the job - Skills for being trained to do the job
- 30. Job Analysis Designed byMET-CET 30 Job Specification Job Specification Trained People Untrained People Judgment Statistical Analysis - Self-created judgments (common sense) - List of competencies in Web-based job descriptions (Visit the links: www.jobdescription.com / http://www.onetonline.org/ ) - Standard Occupational Classification
- 31. Job Analysis Designed byMET-CET 31 Job Specification Job Specification Trained People Untrained People Judgment Statistical Analysis - Attempts to determine statistically the relationship between a predictor or human trait and an indicator or criterion of job effectiveness.
- 32. Job Analysis Designed byMET-CET 32 Job Specification Analyze the job and decide how to measure job performance. Select personal traits that you believe should predict successful performance. Test candidates for these traits. Measure the candidates’ subsequent job performance. Statistically analyze the relationship between the human trait and job performance.
- 33. Job Analysis Designed byMET-CET 33 Methods of Collecting Information Checklist Interview Diary QuestionnaireObservation
- 34. Job Analysis Designed byMET-CET 34 Uses Performance Appraisal Recruitment & Selection Compensation
- 35. Job Analysis Designed byMET-CET 35 Uses Training Promotion & Transfer
- 36. Job Analysis Designed byMET-CET 36
- 37. Job Analysis 37 Job Design Designedby MET-CET Outgrowth of job analysis, that improves jobs through technological and human considerations in order to enhance organisation efficiency and employee job satisfaction. It involves conscious efforts to organise tasks, duties and responsibilities into a unit of work to achieve certain objectives.
- 38. Job Analysis 38 Job Design- Steps Designed by MET-CET Specification of method for performing each task Specification of individual tasks Combination of tasks into specific jobs to be assigned to individuals
- 39. Job Analysis 39 Job Design- Base Designed by MET-CET THE JOB For the job, including tasks, duties, and responsibilities to be performed Organisational Objectives Including human capabilities and limitations Ergonomics Considerations Reflected in the different talents, abilities, and skills of employees Behavioural Concerns Concerns centering on efficient production processes and work method improvements Industrial Engineering
- 40. Job Analysis 40 Job Design-VacancyAnalysis Designed by MET-CET Level Employee Turn.% Expected Vacancies Expected to Remain Top Management 100 20% 20 80 Mid Management 200 24% 48 152 Low Management 600 22% 132 468 Skilled Workers 600 16% 96 504 Assy Workers 2000 12% 240 1760 Total 3500 536 2964 (Historic Departures) Average turnover percentage= 536/ 3500= .1531
- 41. Job Analysis Designed byMET-CET 41 Job Design – Affecting Factors Organisational Factors Environmental Factors Behavioral Factors Job Design Productive and Satisfying Job Feedback
- 42. Job Analysis Introduction Components of Job Analysis Process Role Analysis Job Description Job Specification Job Design Summary Designed by MET-CET 42
- 43. Job Analysis Designed byMET-CET 43
Editor's Notes
- #8 K Aswathappahttp://hiring.monster.com/hr/hr-best-practices/recruiting-hiring-advice/job-descriptions/marketing-and-sales-manager-job-description-sample.aspxLink forthe sample example of job descrition
- #9 Definition: -U.S. Department of Labourhttp://hiring.monster.com/hr/hr-best-practices/recruiting-hiring-advice/job-descriptions/marketing-and-sales-manager-job-description-sample.aspxLink forthe sample example of job descrition
- #10 P subharao
- #11 P subharao
- #12 P subharao
- #13 P subharao
- #16 From Sir
- #19 Instructions:Form groups of 10.Make chits of having different jobs name in it.List of job names are as follows:PeonSupervisorReceptionistLanguage ResearcherSales ManagerGeneral ManagerEach group will pick up one-one chit.Group will write a job description according to what they found in their respective chits.
- #21 Book: Dessler
- #22 Book: Dessler
- #23 Book: Dessler
- #24 Book: Dessler
- #25 Book: Dessler
- #29 P subharao
- #30 P subharao
- #31 P subharao
- #32 P subharao
- #34 Click on each of the methods to see relevant examples.
- #39 Aswathappa
- #40 From sir
- #41 From sir