Introduction to Microsoft Lync

1. Introduction to
Microsoft Lync
DAVID YATES
EXTENSION AREA SPECIALIST – INFORMATION TECHNOLOGY
Slidedeck – http://www.slideshare.net/dayates

2. What is Lync?
Communication tool
◦ Instant messaging (IM)
◦ Audio and video calls
◦ Online meetings (small groups)
◦ Online presentations (small groups)
Integrated in Microsoft Office

3. Log In
Option to Automatically start Lync
Use netid@utk.edu as sign on address
Username will be utknetid and current netid
password
Should not repeatedly ask for credentials if format
is correct

4. Status
Alerts others in Lync to your status
◦ Available
◦ Busy
◦ Do Not Disturb
◦ Be Right Back
◦ Off Work
◦ Appear Away
Picks up status from Outlook calendar

5. Contacts
Add Contacts
Group Contacts
Remove Contacts
Organize to how best suits your needs

6. Add Contact
Select New
Add a Contact in My Organization
Enter name
Right-click on person to add
Note: Make sure selected has a
person icon, not a number pad

7. Remove Contact/Move Contact
Find contact in list
Right-click
Choose option

8. Conservations
Default settings save all & missed
conservations and all calls
This can be changed in Settings
Also saves a copy in Outlook Conservation
History folder

9. Options in Lync
Click gear icon
File option – Sign out, exit program, etc.

10. Options in Lync
Tools option – change or edit audio device and
video device
◦ Do this before an audio or video conference
◦ Can set to only use headset for both speaker and
microphone setting
◦ Or use computer speakers and headset microphone
◦ Can use webcam microphone

11. Options in Lync
Tools | Options opens windows with
many options
◦ Personal selection
◦ Change sign-in address
◦ Option to automatically start Lync
◦ Option to save IM conservations in Outlook
◦ Option to save call logs in Outlook

12. Options in Lync
Tools | Options
◦ Contacts List
◦ Change how contacts are
displayed

13. Options in Lync
Tools | Options
◦ Audio Device
◦ Change devices to use
◦ Change volume of devices

14. Options in Lync
Tools | Options
◦ Video Device
◦ Change/verify webcam

15. Start a conservation
Double-click contact
At text chat window
Either user can add other contacts
to group
◦ Click Invite More People icon and
select

16. Add Voice
After starting a text chat with one
or more contacts
Click Call icon to call other contacts
Each will have to accept the call
Click the End Call button to end

17. Add Video
After starting a text or audio chat
with one or more contacts
Click Start My Video icon to call
other contacts
Each will have to accept the video
call
Click the End Call button to end

18. Presenting/Screen Sharing
After starting a text, audio or video chat
with one or more contacts
Click Manage Presentable Content icon
Choose the monitor or program to share
User can also create a whiteboard or a
poll
Each will have to accept the screen
sharing

19. Ideas to use
Text chats with individuals
Small group audio/video conference
Small training/sharing session
Other ideas?

20. What are your questions?

21. Thank You
Please remember to self-register in SUPER for this session