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Anna Valls
FIRT, Re-Routing Performance
Barcelona, 2013
The ICT and the Dissemination of Heritage
The Experience of MAE
Vision and Mission
MAE. Documentation Centre and Museum of Performing Arts
Vision
To be the reference centre for the research and information of
performing arts of Catalonia
Main goals
To preserve the memory of the performing arts in Catalonia
To support teaching and research at the various schools of our centre
To disseminate our museum, archive and bibliographical collections
4 Units
MAE. Documentation Centre and Museum of Performing Arts
Research and historical library
1968
Museum
1923
School library
1923
Archive
1978
Many kinds of documentation
MAE. Documentation Centre and Museum of Performing Arts
Bibliographical and Media Collection
MAE. Documentation Centre and Museum of Performing Arts
Books,manuscripts, magazines, DVDs… : > 120,000
Set design collection
MAE. Documentation Centre and Museum of Performing Arts
Set design collection: set sketches, set models, costume renderings,
backdrops… more than 16,000 items.
Archive Collection
MAE. Documentation Centre and Museum of Performing Arts
Photos: > 200,000
Posters: 6,700
Programs: > 100.000
Costumes
MAE. Documentation Centre and Museum of Performing Arts
1000 pieces of actors , tenors, dancers…
Dresses and accessories like shoes, umbrellas, necklaces …
Puppetry Collection
MAE. Documentation Centre and Museum of Performing Arts
The puppetry collection contains 400 pieces
 We had 35,177 documents in 885 Windows folders
 We had more than 50 MSAccess databases for the archive and
museum collections
 Our bibliographical catalogue was run by VTLS
 Our digital newspaper database was run by Knossys
 Our staff didn’t include any IT engineer
 We used to have old tecnology and no open source
 We used to pay for all the IT services
Before 2008: Working without Information Technologies
MAE. Documentation Centre and Museum of Performing Arts
Strategic Plan 2008-2013
Professionalization: two new IT engineers
Goals
Expenses reduction: open source software and our own
data centre
Improve management, processes and internal
communication  increase efficiency
Taking advantage of IT
to promote our museum collections
Human
Resources
Organization
Finance
2008-2009 Project
From Puting out the fire stage to Reactive stage
2008 2009
The first computer
engineer
Strategic IT
planning1.0
2010
Content DM
To promote museum
collections
Newspaper
Data base
Dspace
Hardware
acquisition
Academic
Internet
network
MAE web
Joomla
futurs students
Web (joomla)
Data
Centre
2010-2011 Project
From Reactive stage to Proactive stage
2011
2nd IT
Engineer
2012
‘Escena
Digital’
Supporting
Virtual
Campus
Anniversary
website
New backup
system
Performances
Database
ECLAP
European
Project
2010
Online
exhibition
‘Viatge per
l’escena’
Intranet
Virtualization
project
Scanner II
website
Strategic IT
Planning 2.0
New
catalogue
2012 Project
We needed an application to manage and to disseminate the
archive and museum collections
We decided to develop our own application
From Proactive Stage to Innovative Stage
Proactive Stage to Innovative Stage
Partners: DuraSpace, Stanford, Virginia, Notre Dâme, Hull, etc.
Main elements: Fedora, Solr, Ruby on Rails
2012 Project
Proactive Stage to Innovative Stage
2012 Project
A new single data model for all the collections with Dublin Core
metadates (except bibliographical and audiovisual collections)
One single application to:
Describe documents or objects
Preserve images
Disseminate the holdings
2013
Conclusions
Weaknesses
The project took much longer than we expected
Some staff had difficulties to adapt the news formats and
technologies of the XXI century
2013
Conclusions
Strengths
21rd Century Technology
We use one single application for all the archives and museum collections
Our information system covers: ingestion, transformation, preservation
and dissemination
Our digital holdings are growing every day
We are much more efficient
2013
Conclusions
• We believe that the effort of these last six years has been
worth it
• We are open to the world
• Hydraproject has asked us to become partners which
makes us very
Proactive Stage to Innovative Stage
2013
Anna Valls
vallspa@institutdelteatre.cat

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Dissemination of Heritage: Experience of the Museu of Performing Arts (BCN)

  • 1. Anna Valls FIRT, Re-Routing Performance Barcelona, 2013 The ICT and the Dissemination of Heritage The Experience of MAE
  • 2. Vision and Mission MAE. Documentation Centre and Museum of Performing Arts Vision To be the reference centre for the research and information of performing arts of Catalonia Main goals To preserve the memory of the performing arts in Catalonia To support teaching and research at the various schools of our centre To disseminate our museum, archive and bibliographical collections
  • 3. 4 Units MAE. Documentation Centre and Museum of Performing Arts Research and historical library 1968 Museum 1923 School library 1923 Archive 1978
  • 4. Many kinds of documentation MAE. Documentation Centre and Museum of Performing Arts
  • 5. Bibliographical and Media Collection MAE. Documentation Centre and Museum of Performing Arts Books,manuscripts, magazines, DVDs… : > 120,000
  • 6. Set design collection MAE. Documentation Centre and Museum of Performing Arts Set design collection: set sketches, set models, costume renderings, backdrops… more than 16,000 items.
  • 7. Archive Collection MAE. Documentation Centre and Museum of Performing Arts Photos: > 200,000 Posters: 6,700 Programs: > 100.000
  • 8. Costumes MAE. Documentation Centre and Museum of Performing Arts 1000 pieces of actors , tenors, dancers… Dresses and accessories like shoes, umbrellas, necklaces …
  • 9. Puppetry Collection MAE. Documentation Centre and Museum of Performing Arts The puppetry collection contains 400 pieces
  • 10.  We had 35,177 documents in 885 Windows folders  We had more than 50 MSAccess databases for the archive and museum collections  Our bibliographical catalogue was run by VTLS  Our digital newspaper database was run by Knossys  Our staff didn’t include any IT engineer  We used to have old tecnology and no open source  We used to pay for all the IT services Before 2008: Working without Information Technologies MAE. Documentation Centre and Museum of Performing Arts
  • 11. Strategic Plan 2008-2013 Professionalization: two new IT engineers Goals Expenses reduction: open source software and our own data centre Improve management, processes and internal communication  increase efficiency Taking advantage of IT to promote our museum collections Human Resources Organization Finance
  • 12. 2008-2009 Project From Puting out the fire stage to Reactive stage 2008 2009 The first computer engineer Strategic IT planning1.0 2010 Content DM To promote museum collections Newspaper Data base Dspace Hardware acquisition Academic Internet network MAE web Joomla futurs students Web (joomla) Data Centre
  • 13. 2010-2011 Project From Reactive stage to Proactive stage 2011 2nd IT Engineer 2012 ‘Escena Digital’ Supporting Virtual Campus Anniversary website New backup system Performances Database ECLAP European Project 2010 Online exhibition ‘Viatge per l’escena’ Intranet Virtualization project Scanner II website Strategic IT Planning 2.0 New catalogue
  • 14. 2012 Project We needed an application to manage and to disseminate the archive and museum collections We decided to develop our own application From Proactive Stage to Innovative Stage
  • 15. Proactive Stage to Innovative Stage Partners: DuraSpace, Stanford, Virginia, Notre Dâme, Hull, etc. Main elements: Fedora, Solr, Ruby on Rails 2012 Project
  • 16. Proactive Stage to Innovative Stage 2012 Project A new single data model for all the collections with Dublin Core metadates (except bibliographical and audiovisual collections) One single application to: Describe documents or objects Preserve images Disseminate the holdings
  • 17. 2013 Conclusions Weaknesses The project took much longer than we expected Some staff had difficulties to adapt the news formats and technologies of the XXI century
  • 18. 2013 Conclusions Strengths 21rd Century Technology We use one single application for all the archives and museum collections Our information system covers: ingestion, transformation, preservation and dissemination Our digital holdings are growing every day We are much more efficient
  • 19. 2013 Conclusions • We believe that the effort of these last six years has been worth it • We are open to the world • Hydraproject has asked us to become partners which makes us very
  • 20. Proactive Stage to Innovative Stage 2013