How to use microsoft teams to make remote work more efficient

How to use Microsoft
Teams to Make Remote
Work More Efficient

CloudFuze, Inc. | info@cloudfuze.com
How To Use Microsoft Teams
To Make Remote Work More
Efficient
Introduction
Due to the rise of the COVID-19 outbreak and the growing practices
of working from home, organizations across the globe have switched
to remote working. This switch has led to an enormous increase in
the daily usage of Microsoft Teams in a short period of time.
Microsoft Teams have grown from 2 million daily active users to 250
million users in July 2021, since its inception in March 2017.
Employers all around the world are embracing the idea of working
from home. However, it necessitates a shift in the way we work and
a shift in the working culture. Learn how you can use the same
Microsoft Teams to empower remote work.

Track Each Of Your
Employee Performance
Managers should acknowledge work finished and tasks performed to manage
remote employees better. With its Planner integration, Microsoft Teams can
assist. The Planner app allows teams to collaborate on projects, and managers
can assign tasks to employees and easily track their progress.
How to use Planner in Microsoft Teams
Go to the Teams channel that you would like to add Planner and click
on the + button
Now select Planner from the list
Select Create a new plan and enter a Tab Name
Select Add new bucket and enter a name based on your plan
1- To Do,
2- In Progress,
3- In Review,
4- Completed
You can now add a task, set the due date, and assign the task to the employee
Add a description and checklist, prioritize it and attach documents by clicking on
the task you created.
Drag and drop the tasks between the buckets to manage your tasks
Ex: Drag tasks from To Do to In progress, or from In progress to Completed
Select Charts to view all your tasks

Despite the fact that you don't get to see your coworkers in person, you have many
meetings throughout the week where you discuss main priorities, brainstorm, review
work, and so on. There are strategies to ensure that online meetings are relevant
and productive while not detracting from your essential work.
Make all Your Meetings More Productive
Schedule a meeting that is convenient for every member of your team using a
scheduling assistant.
Share your screen or a specific window of your choice during a meeting using the
screen sharing option to keep the work transparent within the team.
Blur your video background to remove distractions during the meeting. You can
also use one of the given images or one of your own to replace your background.
Record the important meetings that you want to either go back to and brush up
on some crucial issues or share with others who were unable to attend the meeting
but would like to be kept informed of the agenda and decisions made during the
meeting.

The ideas that come up during a brainstorming
session are often the most creative. When
people work together, they can bring their vision
to the project at hand. While nothing beats a
physical brainstorming session with colorful
post-it notes, markers, and creativity on the
desk, you can have a virtual brainstorming
session that's just as good.
Brainstorm and Organize Your
Team’s Ideas with Whiteboard
WHITEBOARD
Everyone in the meeting can contribute their notes and ideas to the Whiteboard in
Microsoft Teams, just like they could in an offline session.
Benefits of using Whiteboard
Brainstorming
Learning and coaching
Running effective meetings
Project planning
Project management
Problem-solving
Incident management
Continuous improvement

Make Use of Available Apps with Microsoft
Teams
The keys to getting the most out of Teams are apps and integrations. Microsoft
Teams is an excellent platform for distance communication and collaboration.
Its ease of integration with other Microsoft and third-party apps eliminates the
need to switch platforms.
Set up frequently used applications in chat and channels that suit your team’s
needs, like Planner. We have already discussed how it helps coordinate
responsibilities and structure tasks. Streamlining your work within Microsoft
Teams ensures that your remote employees don’t need to leave the virtual
workspace to get things done.

You'll need to collaborate with your team on documents if you're working remotely.
Microsoft Teams allows you to create Word, Excel, and PowerPoint documents within
Teams itself. The secured coauthoring capabilities of Teams eliminate the hassle of
exchanging files through email. You can even start a chat discussion from a
document to discuss the changes.
Collaborate on Files with Your Team
How to organize your files
Keep file sizes to a minimum of 15GB.
Instead of sending attachments, send links to documents.
When building a folder structure in the files tab, do not create too many
subfolders. This simplifies things and keeps total file and folder sizes without
exceeding the limit.
Once files are ready, it is recommended to move into your organization's
primary file-sharing system for easier access and document management.

Businesses are challenged to make remote working efficient and keep company data
secure while doing so. Remote work presents two significant challenges: security and
productivity. Companies must devise a strategy to keep the business running smoothly
while employees are working from home.
It is obvious from the above points that using Microsoft Teams provides greater
productivity. Besides, Microsoft Teams offers several built-in security measures to
secure your data.
Maintain Security When Employees Work
Remotely
Two-factor authentication
Encryption of data in transit and at rest
SharePoint files are backed by SharePoint encryption
OneNote Notes are backed by OneNote encryption
Single sign-on through Active Directory
Secure guest access

Cloudfuze - Full-Content Slack
To Teams Migrator
Would you like to experience the power of Microsoft Teams for enhanced
collaboration and communication? CloudFuze helps companies migrate from
Slack to Microsoft Teams securely and quickly. Never leave a word behind in
Slack when you migrate to Microsoft Teams!
Our platform highlights:
Migrates Direct Messages
Migrates Workspaces
Migrates Channels
Migrates Files with Permissions
Migrates Emojis and @mentions in Chat
Preserve Timestamps
Migrates Users
Migrates Conversations

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