Martin Casserdahl, Director, P2P Presales and Consulting at OpusCapita will draw from his experience and discuss how more complex categories such as services can be successfully incorporated into an e-procurement system. He will also cover the common mistakes to avoid.

1. EBG – OpusCapita
How to manage different categories in
eProcurement
Martin Casserdahl | 2018-06-05

2. Anna Bjärkerud (host)
Introductions
Martin Casserdahl
Head of Presales
OpusCapita

3. Internal
OpusCapita
Digitalizing global trade,
one customer at a time.
• Founded in 1984
• Turnover 240M€ (2016)
• +400 employees
• 11 sites in 7 countries
• ~3000 customers
eProcurement used
across 100 countries
Invoice Automation
across Nordics
16 million e-invoices sent
and received annually

4. OpusCapita – A Recognized Leader
Source: https://spendmatters.com/solutionmap/
OpusCapita is a leading provider of
e-Procurement and Procure-to-Pay.
“Competitively, it offers one of the stronger
payment solutions that we have seen in the
market and is one of the only P2P suites that
offers a clear value proposition for
procurement, accounts payable and treasury
collectively.”

5. Typical eProcurement categories
Office supplies Flowers
Work wear
IT equipment
Furniture

6. What about these categories?
Spare parts Maintenance
services
Semi inventoried
items
Professional
services
Factory
consumables

7. Buying services & tracking delivery
Typical challenges
• Services not easily ordered
• Too many free text orders (which never match to invoices)
• Lack of control with low on-contract services procurement
• Services fulfillment difficult to track
Our approach
• Engage with suppliers to support the process
• Utilize smart forms to bundle products and services
• Manage services fulfillment with timesheet entry
• Possibility for supplier to add extra services and materials
• Approval of service entry sheet to have control
• Automatic add of charges to requisition
30%
Only 30% of companies have the
ability to track services against
agreed milestones.*
*Source: Ardent Partners 2014

8. Efficient maintenance, repair and operations
Typical challenges
• Managing supplier catalogs and pricing
• Connecting the shop to assets, inventory, BOM’s and suppliers
• Non-catalog and services procurement
• Inventory replenishment
15%
Efficient MRO operations can
reduce procurement related costs by
8-15%.
Our approach
• Modern tools to manage supplier catalogs and pricing
• Real-time price validation against EAM/ERP
• Direct connection between SHOP and existing ordering process
• Extend SHOP by linking assets, BOMs and source of supply
• Create dynamic smart forms to enhance usability for more complex
purchases
*Source: Deloitte – Smarter MRO

9. Asset Hierarchy Drill Down

10. Summary
Realize the Business Case for eProcurement by addressing
complex Categories
 Maintenance Repair and Operations
 Services
Supplier collaboration to improve process quality
Simplify for users to do it right
 Use catalogs for MRO/Inventory call-off
 Use catalog portal to manage prices in ERP/EAM system
Realize you contracted savings also in the complex categories

11. Thank You!