To make great photocopies, select the appropriate paper type for the document and machine. Properly prepare documents by removing staples or tape and stacking papers neatly. Place documents face down on the copier glass or face up in the document feeder. Adjust the copier settings based on the document, such as using the photo setting for details or lightening dark text. Check for errors and adjust settings until the desired copy quality is achieved.

1. How to make great photocopies
Now you can make your own copies that will give copy centres a run
for their money, with clearer results and less mechanical problems

2. STEP-BY-STEP PROCEDURE

3. Select the correct paper
There’s a reason why different paper types
exist.
It is because they are made to complement
the type of document you are producing.

4. General copies (home use or rough drafts) can be printed on 20
lb paper. Choose inkjet paper for inkjet copiers and laser paper
for laser machines.
Multi-purpose paper can work with several types of machines.
24 lb paper is good for more professional or business
documents. Photo or glossy paper is best for photos. Paper
weights or thicknesses are 20, 22, 24, 28, 32, 50-60 lb+.

5. A4 Paper Copier and Printer Paper 5 Star Value
White 80gsm
Xerox Colotech Plus Copier Paper Premium
100gsm A4 White
Coloured Copier Paper 5 Star
Multifunctional Ream-Wrapped FSC 80gsm
A4 Yellow
Logic 300 Copier Paper 80gsm A4 White
Epson Premium Photo Paper Glossy A3
255gsm

6. To get the whitest paper, select one with the
highest brightness number on its package
The brightness numbers range from about 84 brightness up to
over 100. Many papers manufactured nowadays are free of
acid, but check the label just the same to be sure.

7. Prepare the papers to be used for copying
Arrange the papers in a neat stack using your hands. Ensure that
there are no edges sticking out, folded, stapled, torn, or loosely
taped.

8. This is important as smooth paper easily goes
through the machine, reducing the chance of
jamming or damage due to paper being stuck.

9. The correct placement of copies
Place copies in the top feeder (most machines require paper to be
put face/print side up).
Alternatively, place the copy on the glass face/print side down
beside the arrow symbol.

10. Your machine should have paper size guides on the sides (check
the product manual if you can’t see it).
Adjust the trays to fit the paper size you’re putting. If you have a
rather small item to be copied, put a white sheet behind the
item. This will prevent any excess ink being used, as well as
gray or black shadows in your copies.

11. Select the right tray or drawer where the paper
will be pulled from
Most copiers have trays for letter, (8.5x11) legal (8.5x14) or
ledger (11x17) sizes. There is also a side feeder tray intended
for heavy weight paper such as photo paper or greeting card
stock.

12. DO NOT put this kind of paper in the bottom trays as it can jam
and damage the machine. Instead, run it through slowly and
use settings for heavyweight, glossy or stock card.
The same tray can also be used by transparent mediums, and
have a special machine setting. Due to the clear nature of
transparent mediums, the machine may have difficulty reading
them unless a transparency setting is selected.

13. Set your preferred lightness or darkness
Some document types such as news print (typically in black and
white) or photos will need to be lightened a bit when copied.
Similarly light text, print in bright colours, or pencil drawings will
need to be darkened so its details are copied as much as
possible.

14. Use the machine’s photo setting
This setting gives the most detail on a copy.

15. Check the settings if you want to avail of
features beyond copying
Some copiers with advanced features allow you to automatically
collate, staple or hole punch documents after they are copied.

16. Remember that the best printed copies come from a
document whose original colour is white or light pastel
Original documents printed in deep colours such as red, green,
purple or blue will translate to a pale grey copy and may even
be unreadable.
Printing with colour paper will have greater success when the
original document is white.

17. Coloured Copier Paper 5 Star Multifunctional Ream-Wrapped
FSC 80gsm A4 Blue
Color Copy Copier Paper Premium Super Smooth Ream-
Wrapped FSC 100gsm A4 White
Navigator Colour Documents Printer Paper Ultra Smooth FSC
120gsm A4 White

18. Avoid ink spots or smudges on your copies
Wipe the glass on the copier or sort unsightly marks on the
original document with correction fluid before copying to avoid
having spots or smudges on the copy.

19. Choose the number of copies or sets you
require

20. Press the large copy button and wait for
your copy masterpieces to come out
Should there be trouble, there’s usually a red stop button close
by. Even then, it will take the machine a few seconds to
actually stop.

21. If the machine requires clarification, an error message will pop
and blink.
If the paper gets jammed, the machine will advise the area and
additional steps to clear the trapped page so you can continue.

22. Tinker with the settings to get better results
If your copy didn’t turn out the way you like it, adjust the
machine settings to create different results.

23. For example, when copying pages ripped out of a notebook or
torn off a book—these have uneven edges—move it over or
use a margin shift button to create a better copy.

24. CONTACT US FOR A GREAT DEAL ON OFFICE
SUPPLIES
08451 701 601
sales@theofficesuppliessupermarket.com
http://www.theofficesuppliessupermarket.com