How to make a Remittance letter
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A remittance letter is written when partial or full payment is made to inform vendors or sellers of payment details. It should include payment amount, application, date, and mode. The letter identifies the reader as the vendor or creditor, establishes the objective of prompt payment, and determines the scope by clearly stating payment details. It closes thankfully or by stating an expected action from the reader. The document provides instruction on writing an effective remittance letter by identifying the reader, establishing the objective, determining the scope, and providing a closing.
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- 1. Lesson 17 Writing a Letter of Remittance Page 1
- 2. What is a Remittance Letter? • A letter written when purchasers or buyers make partial or full payment. • Its objective is to inform the vendors or sellers about the details of the payment • Enclose a photocopy of remittance or payment slip in letter (recommended). Page 2
- 3. First things first . . . 1. Identify your reader 2. Establish your objective 3. Determine your Scope 4. Put a close on your Letter Page 3
- 4. Identify your reader . . . • A remittance letter should be addressed to the vendor or seller of the merchandise. • Or to the creditor or the person from whom the credit or the loan is acquired. • In business organization, the reader of your letter must be an authorized personnel or your letter is useless. Page 4
- 5. Establish your objective. . . • It should serve as a prompt payment of 1 . Identify your your financial obligation. Reader • Provide necessary details in your payment • ex: check issuing bank, date, number, amount of the full settlement payment of an overdue obligation Page 5
- 6. Determine your Scope To be effective, the scope of a remittance letter must clearly state the following details: • Amount of payment • Payment Application (goods, service, loan of payment is applied,”…as payment of…”) • Date of payment. • Mode of payment. (Check, Bank, or money transfer) Page 6
- 7. Closing your letter. . . • You can end it by these ff: “Thank you”, “Truly yours” or Sincerely. • Should end by stating a specific action that you expect your reader to do. How about an activity??? Page 7
- 8. Heading 1 . Identify your Reader Lets put them all together. 4. Closing your letter 2. Establish Objective. 3. Determine Scope. Page 8
- 9. Easy does it? Page 9
- 10. END OF PRESENTATION By: Sir Ralph Laurenz Cortez Sir Craig Stephen Sadang Cabinta Madamn Kitz Richa Page 10