A Content Management System (CMS) facilitates the creation, management, and publication of various types of content on websites without requiring technical skills in coding languages. It offers user-friendly interfaces, automated tools for maintaining consistent designs, and collaborative features for content editing and publishing. CMS also enhances functionality, security, and SEO performance, while providing easy access and control over website content.

1. CMS Dashboard
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How does a
CMS function?
CMS
Content Type
CMS helps create and
manipulate various
content types:
Create, save, upload, and publish new content item
Delete/ Not publish content
Edit existing content
Organize pages in the website and make navigation easy
Create layouts, handle look and feel of webpages
Push different types of content into multiple digital
channels - like websites, mobile apps, emails, print media
Control, audit, edit, and timeline management of content on sites without having
technical knowledge of HTML, CSS or PHP
Complex tasks like redesigning sites, changing
web hosts and others are done quickly
Easy-to-use interfaces and automated
procedures increase speed
References:
http://www.webmoco.com/digital-media-blog/content-management-software-what-doesn%E2%80%99t-it-do
http://www.cmscritic.com/what-is-a-cms/
http://w3techs.com/technologies/overview/content_management/all
http://www.bluehost.com/blog/educational/infographic-the-ultimate-guide-to-cms-2863/
http://www.beyondspotsanddots.com/how-does-cms-work
http://programmers.stackexchange.com/questions/36380/what-are-web-cmss-and-how-they-work
http://www.webpagemistakes.ca/how-content-management-system-works/
http://www.cmsmadesimple.org/documentation/faq/
https://www.treefrog.ca/what-is-a-content-management-system-cms
http://thedeependdesign.com/infographic-choosing-the-right-cms-for-your-project/
CMS Functionalities
HTML Text
Images
Videos
Infographic
PDF
Podcasts
Wikis
Web 2.0
resources
Pull content and
functionality from
various sources and
channels into the website
Advantages of CMS
How to Operate CMS
The Publishing
Process or Workflow
Editing a CMS site
Key Elements of a CMS
CMS tools and corresponding tasks
Simplifies tasks:
Speeds up tasks:
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Lay users can manage
content and create highly
functional web pages
Easy-to-use
menu system
No dependency
on developers
Drag and drop AJAX system:
Helps lay users design
advanced web pages
Good control over the website, allows admins to regulate
CMS Tool
Automated templates
WYSIWYG Editors
User Groups
Collaborative tools
Plug-ins
Virtualization Tools
Content Distribution tools
Multilingual tools
Scalability Tools
TASKS
Templates eliminate repetitive tasks and keep design consistent across multiple pages
Flexibility to the website
Plug-ins offer desired functionality
at desired locations of the site
HOW?content is published
and how much
WHEN?
WHO?
content is published
publishes it
Allows creation of online
communities/discussion
forums for the content
Improves navigation and
makes the website
more robust
Serves as data repository,
makes data resources easily
accessible through downloads
Reduction in duplication
of information
Strengthens security
Saves time and money
required for site
maintenance
Eliminates the need for
full time admins and
developers
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Improves
functionality
of websites
Ensuring regular supply of fresh content
Facilitating easy insertion of social media plug-ins
Easy implementation of URL rewriting, produces clean URLs without parameters
Driving repeat visitors through forums and communities
Boosts SEO by
Linear Mode
CMS allows:
Most common CMS dashboard features:
Collaborative Mode
Make changes without accessing source code
Access and update websites from anywhere
Save old versions, prevent data loss due to mistakes in manual editing
CMS separates layout code from content code,
making it easier and quicker to manipulate both
The broad steps to operate a CMS:
Install CMS software on the web host server
Use browser to log on to the website
Use software to manage content or make changes
More efficient site administration
management, guiding content managers through a
series of steps required to complete tasks
A CMS allows categorization or grouping of content
Allows any authorized user to publish the content at-will
Note: Each level may also return the content to the previous level for making
changes, or assign it to someone else for specific tasks, and get it back.
Note: Admin may track and authorize publishing changes made by any member.
Collaborative workflow management allows many people to
work on content together. Collaborative projects have a forum interface.
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Author submits blog Editor receives the blog, edits it Editor forwards it to a
designer or illustrator Designer infuses the blog with graphics Blog reaches
senior editor who reviews and approves it Editor-in-chief approves the content
and schedules a publishing date CMS automatically publishes the blog on the
set date and time CMS sends out emails to subscribers notifying them of new
contentzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzz
Editor posts a topic Experts in the group post their insights Author creates a
draftbasedontheexpertpoints Groupmembersdiscussthecontentandmake
changes Editor checks consistency Content goes to editor-in-chief for ap-
proval Editor-in-chiefsetsdateandtimeforpublishingcccccccccxccccccccc
1. Client or web developer logs into the website using web browser
2. Clientordevelopermakeschangesinrealtime,usingtheWYSIWYGeditorprovidedintheCMS.Inmostcases,
no uploads or downloads are required from the web serverccccccccccccccccccccccccccccccccccccccc
3. Change in one place automatically results in changes elsewhere, as applicable
emailwhenanewcontentispublishedxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Provide designs to apply to new and existing content
Alter the design and layout of the page and appearance of content
Offer ready-to-use login page, style sheets, and more
Webpage appears as it is
Provision of hidden/special buttons to switch the page into editing
mode
Create and populate groups of users, for access control
Manage content life cycle in a collaborative way, including
creation, revision, publishing & removal of content
Extend the existing site's functionality, such as online surveys and
polls, RSS feeds
Allow each user to work with a virtual copy of the site, document
set, or code base
View and execute changes to multiple interdependent resources
prior to submission
Expand one installation on one server across multiple domains
Create microsites within a main site
Display content in multiple languages
Generating RSS and Atom data feeds to other systems
E-mail users on the updates
Assist content distribution by:
Back-end
Admin area where validated
users make changes, repre-
sented by the dashboard
Tools to create, edit, upload, delete, publish, and un-publish contentddddddd
Enter individual page titles, page-wise keywords, and other page descrip-
tions that search engines use while indexing and listing the web pagesccccc
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Shopping catalogue containing list of available plug-insccccccccccccccccc
Back-up site and all data for storage elsewhere ccccccccccccccccccccccc
Tools to manage site structure, cross-link internal pages, and restructure
site in a customized wayccccccccccccccccccccccccccccccccccccccccccc
Public facing end that the
CMS generates
Front-endDatabase
The data repository
Authorized users make changes
to the website using dashboard
Administrator sets
permissions
Tools available in CMS are
populated in the dashboard
resources in the dashboard
depends on their access rights.
CMS Backend: Popular CMS databases:
A programming language fetches information
stored in the database
Formats it and presents to the viewer
MySQL, Open Source, mostly in conjunction with PHP
Microsoft SQL Server, mostly in conjunction with ASP.NET
which runs on a Windows based server
Flat File Database: Data is stored in text format. Information
sorted using commas or spaces
CMS solutions are based on two
most common programming languages: