HMS

Hospital Management System
Presented by The Gemini
Track, Manage and Optimize Financial and Administrative Processes with ‘ The Gemini HMS ’
www.thegemini.in

Company Profile :
 Organization: An ISO 27001:2013 certified and a Dedicated IT
Company.
 Specialties: Hospital Information Management System, Education
Support System , Human Resource Management System, Dental
Software , Website & Portal Development
 Location: Ahmedabad, Ajmer, Kolkata (Development
Cell), Udaipur, Mumbai, Bangalore, Noida, Pune, Silvassa
(Technical Support)
 Director – Corporate Strategy: A.K.Srivastava

Introduction :
Headquartered in Ahmedabad, India, The Gemini is a leading Global Enterprise Software Provider with a reputation for Innovative
Products and Outstanding Services. The company provides enterprise software solutions to multiple verticals, including
Healthcare, Education, Corporate Houses, Public sector and more.
The Gemini is a premier IT services company providing offshore IT outsourcing solutions to businesses across the globe. The
company develops enterprise solutions that include Software solutions, Web solutions, Hospital Branding and an extensive range of
IT solutions and products, focusing on the client specifications all on an affordable range.
At The Gemini, we have professionals who have a proven experience in the industrial and technical field. Our company operates in a
specific and systematic approach in converging cutting-edge technology and innovative ideas to produce the best possible solutions
in any given situation. Our adaptability and industry experience helps make the business processes more productive and spur
enterprise output.
The Gemini Solutions, a leading Healthcare and Education software products provider, distributes and supports worldwide. The
Gemini operations and distribution & support network for software products and solutions are spread across India & Asia, UK and
US.

About us :
The Gemini is an ISO 27001:2013 Certified company and one of the leading
software Development Company. The Gemini is a professional web design, web
development and consulting company. We specialize in creating best-in-best
website design, web development, handheld applications, flash multimedia,
corporate identity, and print graphics. The Gemini IT features an integrated team
of web programmers, web consultants, creative designers, content writers, SEO
and online marketing professionals that know how to get online results. Over last
few years our company has been rated as the best service provider in the field
gaining a perfectionist reputation with our customers. Our business-driven
approach separates us from typical IT companies. For more than four years, we
have built a reputation for creating a positive return on investment (ROI) for our
clients. If you are serious about your web success, we can get you there and that is
a reason why we enjoy a whooping 95% repeat customer base.
Our Mission is To become
‘No. 1’ in innovative business
solutions and ERP solutions.

Hospital Information Management System
The Gemini Hospital Information Management system (HIMS) is an element of health
informatics that focuses mainly on the administrational needs of hospitals. In many
implementations, The Gemini HIMS is a comprehensive, integrated information system designed
to manage all the aspects of a hospital's operation, such as medical, administrative, financial, and
legal issues and the corresponding processing of services.
The Gemini HIMS provide a common source of information
about a patient’s health history. The system have to keep data
in secure place and controls who can reach the data in certain
circumstances. These systems enhance the ability of health
care professionals to coordinate care by providing a patient’s
health information and visit history at the place and time that
it is needed. Patient’s laboratory test information also visual
results such as X-ray may reachable from professionals. HIMS
provide internal and external communication among health
care providers.

The Gemini HIMS Benefits
 Patient Care and Satisfaction
 Lower Cost of Operations
 Effective Decision Making
 Capacity Utilization
 Resource Optimization
 Increase in Physician and Staff Productivity
 Integration with External Systems
 Statutory Compliance
 Less Maintenance
 Connect Multiple Branches Easily
 Increased Efficiency
 Back-Up & Recovery
 Improved system security
 Effective financial performance monitoring and
improved visibility

Features :
 Centralized Database system
 User Friendly design
 Complete database Driven
 Easy to be customized
 Modular Structure
 Graphical user interface
 Highly secured, user wise
authentication of modules
 Easy to install
 Single window view to locate patient
Billing, Collection, Discharge Detail,
Patient Medical History, clinical notes,
OT details etc.
 Effective Search Facility to Search any type
of Information related to Patient
 Comprehensive Performance Reports
 Multiple Store Accounting
 Interface facility with the Smart Card
Technology
 Interface with the Bar Code
 Interface with various Laboratory
Equipment's for Data Capturing
 Connect multiple branches of Hospitals
 Access patient record from anywhere
 Remote accession of database for instant
support
 Easy Query Handling for instant decision of
Bed Allocation for Patients, and request for
the Bed Transfers

How Will The Gemini HIMS Assist
DAILY OPERATIONS :
Ready availability of records for reference and between different
departments, more effective patient care, faster decision making due to
availability of data on tip of key and many more
DOCTORS AND PATIENT:
Reduction in paper flow, paper work, duplication reduced and overall
operations more streamlined
MANAGEMENT AND ADMINISTRATION:
Availability of timely, accurate and up to date information, advances and
recoveries, control and check on billing for various services rendered, all
possible information on stock, decrease in information redundancy,
improved and optimization of services and more

Stakeholders in Healthcare
 Multi-specialty Hospitals
 Super-specialty Hospitals
 Govt. Hospitals
 Rural Hospitals
 Small Private Hospitals
 Medical Colleges
 Multi-specialty Clinics
 Rehab Clinics
 Nursing Homes
 Blood banks
 Pharmacies
 General practitioners
 Diagnostic centres
 Medical insurers and
regulators

Let’s Explore….
The Gemini HIMS
The Complete
Web-based
Hospital
Information
Management
System

Patient Registration & Appointment scheduling
The registration and Appointment scheduling module
is an efficient patient management system that eases
capturing of pertinent information of the patients.
The patient administration functionalities of the
hospital can be automated to provide proficient
patient care. The scheduling of patient and physician
appointments can be done from this module.
 Patient Registration Details
 Inpatient and Outpatient Registration
 Medical Alerts Details
 Appointment Scheduling (Patient/Doctor wise)
 Doctor's Schedule Summary
 Doctors Daily Schedule List
 Patient Visit History
 Medical Record Movements
 Appointments for Radiology tests and Operation
 Patient Visit Slip

Outpatient Management
 Option to collect /view patient vital parameters
 View Electronic Patient Medical record
 Physician order entry, diagnosis
 Patient’s medical allergies and alerts
 Capture patient’s complaints
 Ordering (clinical and non-clinical)
 Link patient to a suitable health package
 Medical alerts
 Package registration
 Patient’s visit history
The Outpatient Module caters to all the physicians’
related activities like:

Inpatient and Ward Management
Inpatient Management Modules handles the Admission Discharge and Transfer Functions, Ward
management Functions and Operation Theatre Management Functions.
 View BED /ROOM /WARD occupation and availability
 Bed blocking option
 Patient cost estimate
 Patient room transfer
 Physician Order Entry, Progress notes/Round reports
 Patient EMR
 Anesthesia details
 Multi-level admission process (admission requests,
request approvals, admission cost estimate, bed
allocation and final admission)
 Nursing notes
 Drug chart, vital chart
 Generate discharge notification
 Patient discharge and discharge summary
 Capture all Delivery details
 Operation Theatre scheduling
 Pre and postoperative Doctor notes
 Operation theatre resource scheduling
 Capture intra operative surgical event

Emergency Management
In case of an emergency, registering a patient from our emergency module is
quick and easy. Responding to the criticality of the situation, the application
lets the user to register a patient with minimal details. Emergency module also
has provision to capture medico legal details if relevant .
 Enable emergency registration of patients by
capturing key registration details
 Facility to capture details about condition of patient
during arrival and mode of arrival.
 Record and view the various activities performed by
the nurse (capture of vitals, administration of
medication, progress notes etc.)
 Move patient from emergency area into wards
(inpatient)

Patient Billing and Insurance Module
 OP Cash and credit billing
 IP cash and credit Billing
 Performa Billing
 Advance collection
 Direct receipt
 Invoice management
 Hospital health Package creation and management

Pharmacy Module
 Drug definition based on Generic name,
Brand Name, form Name and Drug strength
 Multi Units of Measurement and multi-
currency
 Stock Control
 Drug association to suppliers
 Dosage calculation
 Contra indications
 Enquiry generation
 Quotations based on enquiry
 Purchase order generation
 Goods receipt (GRN)
 Drug Expiry control
The Pharmacy Module caters to the retail Out Patient pharmacy, General
Outpatient pharmacy, the ward and Inpatient Pharmacies.

Laboratory Information System
The Laboratory module automates the investigation request and the process involved in delivering the
results to the concerned department/doctor of the hospital. The Laboratory module caters to
Biochemistry, Cytology, Hematology, Microbiology, Serology, and Neurology.
 Provision to set reference range for each tests
 Delta values and trend analysis
 Alerts for abnormal results
 Sample Result Entry
 Bulk Sample Request
 Sample Details
 Samples Received from External Laboratory
 Samples Dispatch to External Reference Laboratory
 Investigation and Treatment History

Radiology Management
Radiology module is completely compatible
with the imaging technologies used by
radiologists and offers Smart methodologies for
the radiologists to interpret and infer results
reducing their time consumption and effort.
 Efficient utilization of resources- Duty roster for radiologist and equipment
 Statistical reports provided like:
 Investigation details
 Tests/Investigations performed by each technician/radiologist for selected
date range
 Doctor wise tests/investigations prescribed
 Details of tests completed, aborted, cancelled, or Pending
 Customizable result templates
 Results entry made simpler with efficient RTF format Reports
 Easy retrieval of patient data at any phase of a radiology request

Dietary Module
This module assists the hospital kitchen in catering an appropriate and nutrition rich diet to the
inpatients. The dietician in collaboration with the treating doctor can prescribe a diet that suits the
physiological condition of a patient. Ordering and monitoring of patient diet are the primary
obligations of this module.
 For each day, based on the bed occupancy and the type of meal scheduled, a list of
items to be prepared will be generated to be handed over to the hospital kitchen
 Provision to categorize food item into groups for ease of recommendation
 The calorie count as well as the nutritional information of all food items can be
captured
 Facility to capture recipes of food items and proportionate quantities of the
ingredients used to prepare a meal
 Dietician can create day wise meal plans for breakfast, lunch and dinner individually
and schedule the same for any period from the application
 Highly customizable meal plan. The dieticians can modify meal plans as required
and schedule the same for subsequent days

General Stores/Inventory
General Stores and Inventory module deals with Purchase of Items, Issue of Items,
Maintenance of Stock, Automatic Reorder level Setting, Online request for stock from
various sub-stores, Online stock transfer, maintenance of stock at different sub-stores,
Physical stock verification and adjustment, Return of items to supplier etc.
 Stock management
 Multi AUOM and Multi currency system
 Stock control
 Stock Purchase through Enquiry generation
 Sub stores issues and receipt of stocks
 Option to include and track gift or donation of stock
 Stock requisitions from sub-stores and corresponding management
 Quotations and Purchase Requisitions
 Purchase order generation and processing- LPO, Emergency
 Purchase order, Principal and Blanket PO
 Goods Receipt Note and Purchase returns
 Stock expiry
 Invoice verification and management
 Supplier management and supplier payment bucket facility available

Central Sterile Supply Department
CSSD or Central Sterile Supply Department is an important and crucial function of most of the mid-size and large hospitals.
In certain countries, CSSD is even mandatory to meet with the government stipulations for hospital license etc. Items to be
sterilized are received and stored by CSSD before they are sterilized and distributed to related departments such as wards,
OPD, OT etc. Surgical tools and instruments, tools used for operation, syringes, catheters/tubes/other rubber goods,
treatment sets etc. are sterilized by CSSD before and after use, wherever applicable.
 CSSD module in our software helps users to have the inventory information of items that need to be sterilized, in the form
of packs/sets or individual quantity, by keeping track of such items received/issued to departments like OT, Cath Lab,
ICU,Emergency and Ward in a hospital
 By tracking the in-out details of items, user gets ready info on items that need to be sterilized, items that are sterilized and
items that are yet to be returned after sterilization etc
 The records of cleaning, disinfection and sterilization are maintained by CSSD module of the software. This helps in finding
and analyzing the effectiveness of these processes and practices
 Hospital can easily implement Infection Control Policy using CSSD module in our hospital management software, which
improves patient safety by enforcing and checking the controls necessary from time to time, to prevent cross infection
 Certain items – packs, linen etc. – are exchanged between CSSD, ward and laundry of a hospital. This module in the
software records these details and can be used for checking the used/returned quantity etc

Blood Bank
This module in the Gemini hospital Management Software is
quite comprehensive in its nature, maintaining all information
regarding the blood donation. The details about the donors
and recipients are maintained. The module is linked to other
modules in the software for wards and OT in the hospital,
whereby, any and all blood requirement during surgeries etc.
that happens in the hospital are known to the bank. Important
information and parameters such as availability of blood,
cross-matching between donor’s and recipient’s blood groups
and blood transfusion reactions are recorded. Also, the
interactions with other blood banks within a hospital or
outside and delivery/receipts of blood bags between these
banks or hospitals are recorded and maintained.
 Registration of Donors
 Blood Donation
 Need based request processing (Fresh Blood and Stored Blood)/cancellation
 Returning of issued blood bags
 Transfusion Details
 Sterility Investigations and Discard Details
 Inter Bank Transactions

Housekeeping Module
Housekeeping module targets complete automation of the housekeeping events. Planning, assigning and tracking of
housekeeping activities can be done effectively with the aid of our housekeeping module.
Auto scheduling maintenance activities of beds, rooms, cubicles and other areas of hospital at predefined intervals so
that the hospital environment remains clean, comfortable and safe. The module has rights to lock the bed so that it is
not allotted to the next patient until it is cleaned reducing chances of allotting uncleaned bed.
 Facilitates scheduling of various housekeeping tasks in all areas
of the hospital including wards, outpatient department, operation
theatre etc
 Generation of housekeeping checklist
 Allocation of housekeeping tasks to individuals
 Recording of the completion of the housekeeping tasks
 Tracking and reporting of activities that are pending

Financial Accounting Module
The Financial Accounting Module deals with Cash/Bank, Receipt/Payments,
Journal Voucher and General Ledger etc. Books like Cashbook, Bankbook and
Ledger book can be generated. This module generates reports like Trail Balance,
Balance Sheet and Profit and Loss statement. The Financial Accounting Screens
describe about the Account Payable, Account Receivable and General Ledger.
Also describe the activities related to IP, OP, Bank related activities and
provision to clearing the Supplier Invoice and keep track of the Account
Receivable and Revenue related activities.
The services that are covered by the
sponsor companies, Insurance Agencies,
Family Accounts, Individual Accounts,
sponsorship details of the patient, Health
Card Insurance are recorded in the system.

Payroll Module
The Payroll & Personnel module deals with Pay (and deduction) calculation,
printing of salary slip, salary certificates, and PF statements, Gratuity Statement
and provides a monthly analysis.
 Maintains complete record of all employees
including the Employee Code, name, Demographic
data, Salary in different heads, Department,
Designation, PF account, ESI Account, etc.
 Definition of Salary head as per formula or straight
away.
 Leave's as per defined by user.
 Salary settings as per monthly basis, or on wages
basis Key Reports under this module are
 Salary Register.
 Leave Register.
 Pay Slips.
 Employee List with their complete details.
 Over time report.

Hospital front office management
 Easy to generate doctor and consultant related financial information
 Schedule doctor timings on visit, duration, days
 Doctor out of station alerts
 Integration of visit information with out-patient consulting
 Manage multiple and cross consultation during visits
 Exhaustive query system for easy retrieval of patient information
 Reduce rush at front office during peak hours
 Allocate appointment priorities for emergency cases
 Configure patient visit validity on parameters such as visit, duration and
admission
 SMS enabled patient booking system with alerts
 Patient SMS reminder alerts on appointment

Our Happy Clients :
 Kanoria Hospital
 Jyoti Surgical Hospital
 Jyoti Gaynec Hospital
 Jyoti Eye Hospital
 Bhagwan Mahavir Hospital
 Tantia Hospital
 Karnawati Hospital
 Shrey Hospital Pvt. Ltd.
 Shah Hospital
 Maa Gaytri (5 Unit)
 Mewar Orthopedic
 Shanti Prakash Hospital
 Apollo & CBCC Hospital(2 Unit)
 Shital Leprocopy Center
 MIMS Hospital
 Soni Hospital
 Aditya Birla Hospital
 Apex Hospital(2 Unit)
 Apollo Hospital
 Jauhar Medical Collage & Hospital
 Sannidhya Hospital
 Meenakshi Hospital
 Motherhood Hospital
 Arihant Hospital
 Bhardwaj Hospital
 Midastouch cosmetic Centre
 PMCH Medical College & Hospital
 Welspun
 Shree Giriraj Hospital
 Shalby Hospital
 Parekh Hospital
 Navneet Memorial Hospital
 Saviour Annexe Hospital
 Iqraa Hospital
 Trimurthy Hospital
 Sanjay Hospital
 Sumiran Hospital
 Anand Surgical Hospital
 Bharat Vikas Parishad Hospital
 Siddhivinayak Hospital
 Asutosh Hospital
 Anand Multi Speciality Hospital
 Girish Group of Hospital
 Chandani Hospital
 Krishna Hospital
 Well-Care Hospital

Contact Us Today!!!
And now what?
We hope you enjoyed our presentation !
Please call or email us, if you have any questions, need more information, would like to
embark on Our Product, or require any of our services.
Phone : +91 8000919510
Email : hms@thegemini.co.in
Email : consultants@thegemini.co.in
Web : www.thegemini.co.in

HMS

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