HDPOS smart for Sweet Shop

HDPOS SMART
FOR SWEET SHOP
WWW.HDPOS.IN
Hyper Drive Information Technologies Pvt. Ltd.
080-4271-7700

Mission Statement
2
 INTRODUCE THE BENEFITS OF TECHNOLOGY TO RETAIL AND
WHOLESALE BUSINESSES, HELP THEM IMPROVE THEIR BUSINESS
BY THE USE OF TECHNOLOGY AND IMPROVE THE ECONOMY OF OUR
COUNTRY OVERALL.

Why Automate your Business?
3
 Customers need quick billing process.
 Manual Billing process is slow and can be error prone.
 Manual Inventory management is very difficult, time consuming and
error prone.
 Manual Financial book keeping is very difficult, time consuming and
error prone.
 In modern times, it has become necessary to keep customers
involved via CRM system

Challenge of Embracing Technology?
4
 Finding right people to handle the technology
 Cost Involved
 Fear of Data Security
 Uncertainty about Support services
 Confusion about how data corrections can be managed
 Getting the right support to manage technology and data (Reports)
 Need of Customized Fields

Why HDPOS smart?
5
 Applicable to Businesses of all sizes
 Can be used as small installation on a single computer
 Can used in Client Server Mode with one central server and many client nodes.
 Can be used in SAS model, as hosted server
 You can have client terminals in different cities
 Server can be in cloud as in SAS model
 You can use your own server and buy the software with one time costs and yet
use it from across the glob.
 Support for slow Internet connection in distributed environment
 Continue with sales activity even if not connected with server due to Internet
connection failure.
 Supports Touch Screen Computers
 Supports Windows Tablets

Why HDPOS smart?
6
Inventory
Management
Customer
Management
Financial
Accounting
Barcode
Sticker
Printing
 Very easy to use
 Complete Pictorial (smart phone like) Interface
 Does not need special expertise to operate
 Besides ton of features to manage your business,
provides detailed handling of Financial Accounting and
Inventory Management
 Strong CRM system.
 Easy Data Correction and Action audit capabilities.
 Extremely flexible in managing user roles and restricting
access to various parts by login id and Action History.

Smart Billing
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 Quick and easy Billing, by smart name searches, item search codes.
 Easy Pictorial Interface for quick billing with or without touch screen.
 Express Pay helps you make fast bills and manage your rush hours.
 Complete weighing scale interface to weigh your items at time of sale.
 Automatic price Calculation based on the quantity and the weight of the product to
generate the bill.
 Get weight data for every sweet item as soon as you enter the price while billing.
 Auto offers and schemes management on billing screen. Notify customers about
applicable offers.
 Auto price by customer groups, business locations.
 Manual Price Control, selection of price for items with multiple Prices.
 Manage your items batch and expiry dates.
 Spot discount for last minute negotiations.
 Create multiple price lists; accept payments in different payment modes.

Manage your Large Inventory
(Stock in Hand)
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 Can have many different “Views” of the Inventory.
 You can define your own Inventory View on the fly.
 Each View can have many different levels of Categories.
 You can introduce a new Category level in your line of products at any
time.
 Inventory can be viewed at any category level with rolled up totals.
 Dynamic Drill-Down view of your inventory based on the Inventory View.

Categories & Sub-categories
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Recipe Management (BOM)
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 HDPOS can handle complete manufacturing of your Sweet items and come up with
the estimation of the raw materials required for any typical order. Here’s how this
Sweet Store management software manages to do that.
 Define Bill of Material (BOM) of your menu items along with its making cost.
 Our "Auto Make" feature makes your "Food items" at time of sale and reduces
stock of your raw material.
 Calculate your manufacturing cost and set your items sales price accordingly.
 You can also specify profit percentage you want to make and system calculates
your sales price.
 Get reports of your dump stock and track your wastage.
 When taking bulk orders quickly check your available stock of items and identify
short items.
 Get to know the cost involved in procuring your short stock.

Make Plan
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 Make Plan is a powerful tool HDPOS offers you to plan your production and raw
material purchases.
 You can make estimates for future sales and create Make Plans based on those.
 You can assign and distribute your production responsibilities to your employees and
keep track of their production.
 Get detailed reports on work performed by individual employees / contractors.
 Make Plans also give you the ability to view the raw material required for the catering
or party orders you take.
 It can also show you what raw material is falling short and auto generate PO
(Purchase Order) for you.
 Convert your Make Plan document to Invoice when the order gets completed.

Advance Booking
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 Handling advance booking for parties and simple get together functions or simply a
table for two that is booked in advanced is a pre-requisite for any Sweet shop billing
system and HDPOS manages it quite seamlessly with its powerful capabilities.
 Take party orders from customers and receive advance amount for order.
 Receive balance payment on order completion.
 Quickly view advance bookings right for your Main Invoice screen.
 Convert advance booking to invoice on completion of order.
 Track changes in order if any.
 Remember the prices agreed upon when the order was booked.

Container/Tray Management
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 Get the net weight of sweets while weighing them in containers.
 Define your containers, like trays, cans, bins etc and number them
uniquely.
 Specify the container's unique number and weight while weighing the
sweets.
 HDPOS will subtract the weight previously recorded for the container, and
use the actual weight of the item.
 Keep the accurate stock without having to remove the items from the trays
just to take the correct stock.

Stock Management
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Stock Corrections
 Easy and quick way to do stock audits and finding discrepancies in actual stock and
expected stock.
 Simple way to correct the stock and document missing stock.
 Every stock change will create a document in the system to make is easy to track and
audit stock changes.
 Support for EXCEL files while doing stock audits
 Useful when using wireless barcode guns
Stock Movement
 Manage stock for different companies in the same warehouse.
 Manage multiple godowns / warehouses.
 Easily move stock between warehouses.
 Keep stock in Transit / Stock Requisition Notes
 Keep track of stock kept at different customer locations (but not yet billed)
 Keep track of stock at different Job Work locations
 Manage your dump stock and keep record of your wastage.
 Maintain your reorder level for your items
 View the stock transaction totals of the item between the dates specified.

Data Correction
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 Chance to correct your data after wrong data entry
 Secured way to edit wrong invoices
 Secured way to delete wrong invoices
 Intelligent way of shifting the invoice numbers to fill in the gaps of wrong invoices
 Secured way to edit / delete purchase entries.
 Correct your data entries in all document types
 FA related
 Inventory Related
 Smart and Auto management of transaction records associated with data
corrections.

Daily Sales
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 Quickly view bills made from a specific terminal
 Quick view of last few bills
 Analyze your daily sales view broken by items
 Apply Inventory “Views” to daily sales
 View Daily sales as rolled up totals at any level in your category tree or view.
 View Sales Totals between any date and time range
 View corresponding Sales Invoices or Sales Returns of items mentioned in Daily
Sales View

Daily Sales
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Reports
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 Reports is a strength of our product
 Your data is no good to you unless you get the view you want
 We already have 200+ reports in HDPOS smart
 You may still need something different
 Specific to your business.
 Specific to your style.
 Specific to your custom fields
 Specific to your regional language.
 We will do the reports you need related to your products,
customers, suppliers, sales, purchases, profits, discounts,
pending amounts, balance sheets and many more…
Analyze your
store data
Know what
you are
selling more
Check your
daily sales
Quickly find
your short
stock
Get your
profit
statements

Check our System Reports
19

Reports for your Sweet Shop
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 While you are using HDPOS smart you can run several reports which can be
customized to your business needs:
 You can check which brand you are selling most.
 You can check what type you sell most.
 You can get report on your fast moving items.
 You can get reports on your dead stock.
 You can check your sales report and see what your maximum rush hour is.
This will help you manage your staffing accordingly.
 Know the latest trends and have those stocked in your Inventories.
 You should also be able to quickly see your daily sales statistics, sales
returns, stock items and short stocks.

Invoice Printing
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 Get your Invoice designed the way you like it
 Have a personal touch to your bills
 Use pre-printed stationary to save costs and establish your brand
 We do your invoice customization for free as part of our support services
 You can add your logo, business address, terms and conditions in your sales
invoice
 Invoice can be designed in the size of your choice
 Connect with your customers better by printing invoices in your regional
language

Invoice Printing
22

Printer Support
23
 HDPOS smart supports all
printers that Windows can
recognize.
 Print in text mode on your dot
matrix printer.
 HDPOS smart works with all
thermal printers for printing your
bill receipts
 HDPOS smart can work with
all barcode sticker printers.
 HDPOS smart works with
your pre-printed stationary

Customer Management
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SMS
Support
Gift Cards
Offers &
Discounts
Loyalty
points
Discount
Coupons

Customer Management
25
 SMS and Email Support
 Not only you can send your invoices and receipts to customers via SMS
 With HDPOS smart you can send both promotional and transactional SMS to your
customers.
 Inform your customers about upcoming sales and offers.
 You can track the popular items among your customers and instantly send targeted
promotions about discounts, sales or any special events.
 Create customer groups
 Many shops entertain distinguished customers such as VIPs, wholesalers, frequent visitors or
friends and family.
 You can easily create different groups for these customers and give them special discounts.
 You can manage different price lists for different customer groups.

Customer Relationship Management
(Discount Coupons)
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 Create different kinds of discount Coupons
 Print Coupons in customized designs
 Email Coupons as PDF files to customers
 SMS Coupons to Customers
 Make Customer specific Coupons
 Create “One Time Use” Coupons
 Make News Paper / Handout Coupons
 Create “Unlimited” usage Coupons
 Create Limited usage Coupons
 Attach Coupons with offers to limit date range.

Customer Management
27
 Gift Cards
 HDPOS smart gives you ability to issue Gift cards to your customers.
 Improve your sales by using gift cards
 Sell gift cards of any value to your customers
 Receive payments using gift cards
 Issue gift cards for sales return
 Recharge existing gift cards

Customer Relationship Management
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 Discounts and Offers
 Define your own schemes and promotions
 Give discount on a particular category
 Give discount on total invoice amount
 Give discount to specific customer group
 Loyalty Points
 Define your own loyalty scheme
 Assign Customers Loyalty Numbers
 Support for referral loyalty points
 Define your loyalty point conversion to credit rules
 Time limit loyalty points
 Maintain Loyalty point transaction history

SMS Support
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2-Way SMS support
 Not only you can send your invoices and receipts to customers via SMS
 You, as the business owner, can also receive Reports like Daily Sales, Stock position,
Cash Register Balance Etc via SMS on a predefined time from your computer.
 You can send Simple SMS (ex: “RPT4”) to HDPOS smart to get the report of your choice
SMS back to you.
 This is useful when you are away from your computer and you want information from the
system without having to disturb your regular operations.
SMS works over a simple USB dongle
 You can pre-paid or post paid GSM and take advantage of SMS packs
 You do not have to purchase expensive SMS gateway services if your transaction volumes are
low
 No need to have always on internet connection for SMS to work
SMS gateway support
 You can take an account with bulk SMS gateway providers
 HDPOS smart will integrate with your SMS gateway provider using HTTP API

Financial Accounting
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 All financial transactions are auto generated by HDPOS smart
 Purchases and Purchase Returns (with Tax Account Entries)
 Sales and Sales Returns (with Tax Account Entries)
 Received Payments from customers at a later date
 Made payments to Supplier at a later date
 Many more auto transactions like,
 Gift card management (liabilities)
 Advance Bookings (liabilities)
 Back Transactions
 Credit Card Terminal Transactions
 Financing Agency (like Banks or Bajaj Finance etc)
 You can create any number of additional Financial Accounts
 Flexibility to define multiple “Views” of financial accounts
 Ability to view Composite Ledgers.
 Powerful Cash Register Management

Financial Accounting
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 Maintain your own FA accounts besides system accounts
 Link them to tally
 Add your own FA transactions
 Cash Receipt, Payment
 Bank Receipt, Payment
 Contra
 JV
 Check Management
 Track Check status
 In hand, with bank, cleared, bounced, returned to customer

Access Rights
32
 As your business grows you will have lot of employees handling different aspects
of business.
 HDPOS smart helps you to restrict access from areas of application from specific
computer
 You can create logins for your employees and setup Access rights
 You can create different functionality groups and apply it to different logins. For
example:
 You can restrict the cashiers from editing and deleting bills.
 If you are managing multiple businesses, you can restrict the access as per logins.
 You can create exceptions for certain staff members and permit occasional access to
certain restricted functions by adding passwords.

Scheduler
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Receive critical information about your business at
specific times in a day via SMS or email.
Have HDPOS smart send your reports on set times in
a day.
Set the reports to be generated at the login time and
logout time
Get SMS & email notification of your daily business
from your computer when your staff closes the shop
for the day.

E-commerce Website
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 Take your Sweet Shop online instantly
 HDPOS smart offers an add-on service that will help you take your business online with
absolute ease
 No more waiting to design your website, no more additional expenses to get it developed
 Website is completely integrated with your HDPOS smart.
 When you change items, prices etc in HDPOS they will also reflect on your website
 Orders generated on website will show up on your HDPOS smart terminal

Prominent Customers (India)
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 Shringar Fashions –Jewelry Hyd
 Abu Jani Sandeep Khosla - Garment Mumbai
 Fair Price retail super market , Aligarh
 Jyothi Bazaar, Belgaum
 Paras Jewelers - Hyd Jewelry Hyd
 Hands Of India Crafts Pvt Limited, Mathura
 Prem Textiles , Bengaluru
 Savithri Photo House, Coimbatore
 Wonderchef Home Appliance Pvt Ltd, Mumbai
 MS Education Academy, Hyderabad
 JustBuyCycle, Chennai
 Chocolate Junction, Bengaluru
 Uncle Chicken, Bengaluru
 ISKCON Temple, Hyderabad
 Divas and Dudes, Phoenix Mall, Bengaluru
 Cell World, Hyd
 Kanshram Foods, Delhi

Prominent Customers (International)
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 Grand Flaura – Salon, Dubai
 Raymonds Group, Dubai
 Arif Book Disbtribution , Dubai
 Scorp General Trading LLC , Dubai
 Clomosh
 Everest Music Store, Ireland
 Alleck Satyam, Mauritius
 Vivid Jewels (Japan)
 Odassau, Maldives
 Golden Sabaya, Bahrain
 Basmat Wudam Alghaf Shopping Center, Oman
 Omran Chopping Santr, Oman

HDPOS smart for Sweet Shop

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