HDPOS smart

HDPOS SMART
WWW.HDPOS.IN
Hyper Drive Information Technologies Pvt. Ltd.
080-4271-7700

HDPOS smart: Business Management Software
Easy Billing
Inventory Management
Financial Accounting
Customer Management
Hyper Drive Information Technologies Pvt. Ltd. | www.hdpos.in
Perfect solution to manage your retail business. It has a very easy user interface
and has all the features you will need to manage your business. You will love the
intuitive picture based interaction and ton of features it has to offer.
Customer Management

HDPOS smart for various Business
Retail Super Market Garment Store Book StoreRestaurant
This is a feature reach application that can used in variety of retail outlets like grocery store, garment
stores, shoe shops, coffee shops, restaurants, bookstores, gift shops to name a few
Appliances Sports Shop Cake Shop Sweets Store
Shoe Store Computer Shop Pizza Store Jewelry Store

At a Glance
HDPOS smart is a state of the art software that is
designed to automate retail billing counters and point of
sale terminals. It is especially good at handling inventory
and financial accounting besides billing activities.
HDPOS smart also handles servicing and repairing
centers by keeping all information about the gadget
submitted by the customer and managing the workflow.
Billing Inventory
Financial
submitted by the customer and managing the workflow.
The features of HDPOS smart are not limited only to
retail outlets but it can also provide a rich functionality
list to manufacturers by maintaining bill of materials,
make plans, manufacturing cost estimates.
HDPOS smart can be used all type of business setups
starting from small one store locations to large
businesses with multiple stores and multiple
departments.
Financial
Accounting
Manufacturing
Service and
Repair

At a Glance
Besides managing business related data HDPOS smart can also
design and print your barcode stickers, discount coupons and product
serial numbers either on pre-cut sticker sheets using laser printer or
on specialized sticker printers.
HDPOS smart has complete support for SMS and emails. You can
have specific messages sent your customers and suppliers via SMS
or emails at various points in the applications.
Barcode
Stickers
Barcode
Stickers
SMS &
Email
Integration
SMS &
Email
Integration
or emails at various points in the applications.
HDPOS smart will also help you in data analytics. You can define
various different views of your product catalog and view your business
data in various different hierarchies and grouping.
In addition to all of the above, this product backed by a team of
professional to help you work with many different features, design
your product catalog, design reports based on your data needs, help
you customize your invoice printing and all other printing
requirements.
Data
Analytics
Data
Analytics
Custom
Reports
Custom
Reports

Why HDPOS smart?
SupportSupport
Easy to
Use
Easy to
Use
Support!
Our focus is on customer Support.
Many ways to reach to us for support requirements.
We are focused on trying to keep the software easy to use.
Very easy to use
Strong
CRM
Strong
CRM
Data
Correction
and action
Data
Correction
and action
Complete Pictorial (smart phone like) Interface
Does not need special expertise to operate
Besides ton of features to manage your business, provides
detailed handling of Financial Accounting and Inventory
Management
Strong CRM system.
Easy Data Correction and Action audit capabilities.
Extremely flexible in managing user roles and restricting
access to various parts by login id and Action History.

Scalability
Applicable to Businesses of all sizes
Can be used as small installation on a single computer
Can used in Client Server Mode with one central server and
many client nodes.
Can be used in SAS model, as hosted server
Can be used in SAS model, as hosted server
You can have client terminals in different cities
Server can be in cloud as in SAS model
You can use your own server and buy the software with one
time costs and yet use it from across the glob.

Scalability
Support for slow Internet connection in distributed
environment
Continue with sales activity even if not connected with
server due to Internet connection failure.
Supports Touch Screen Computers
Supports Windows Tablets
With industry expected SQL server as a database engine HDPOS
billing software can handle very large data at a very good speed.

Easy Billing
Quick Billing using
Barcode Scanning
Smart name searches /
Item Search Codes.
Auto Offers and Schemes Management on Billing Screen
Notify customers about the applicable offers
View Applied Offers
View Applied Offers
Notify Customers about the Free Items not yet added to the bill
Auto Price by
Customer Group
Example, Customer belonging to preferred group
get a discounted price automatically
Business Locations
Example, Mall outlet may have higher prices
New openings may have lower prices
Manual Price Control
selection of price for items with multiple Prices

Smart Billing
Allow more than one item under the same barcode (EAN)
Can happen with products from Hindustan Lever etc.
Check Stock while billing.
Auto Offer and Scheme application.
Offers can be specific to Business Location.
Offers can be specific to Customer Groups.
Offers can be specific to Customer Groups.
Spot Discounts for last minute negotiations.
View of total discount received.
Manage Different Sales tax per item for the active bill
Specify different sales tax applicable only for the current bill

Data Correction
Chance to correct your data after wrong data
entry
Secured way to edit wrong invoices
Secured way to delete wrong invoices
Intelligent way of shifting the invoice numbers to
fill in the gaps of wrong invoices
Secured way to edit / delete purchase entries.
Secured way to edit / delete purchase entries.
Correct your data entries in all document types
FA related
Inventory Related
Smart and Auto management of transaction
records associated with data corrections.

Stock Management in HDPOS smart
HDPOS smart provides stock management as one of its key features.
Managing inventory or large number of items is a critical requirement of
any retail business.
HDPOS smart provides you ability to manage your inventory at various
warehouses. It allows you to specify physical location of each item at
each warehouse.
Easy ways to move stock from one ware house to another with
complete audit trail.complete audit trail.
Moreover, if your ware houses are located at long physical distances
from each other, HDPOS also provides you to keep your stock in transit
before it reaches to the destination ware house.
Good damages or loss during the transit can very easily be tracked in
this stock monitoring software.
You can also create stock requisitions from one ware house to another
and based on this stock requests the central ware house can initiates
stock transfer.

Manage your Large Inventory
(Stock in Hand)
You can add any number of data
fields of different data types to many
of the objects. For example if you are
a garment shop, you can customize
your product details by adding color,
gender, size etc.
You can add data fields of age group,
You can add data fields of age group,
gender, demographics, birthday,
anniversary date to your customer
details.
Can have many different “Views” of
the Inventory.
You can define your own Inventory
view on the fly.
Each View can have many different
levels of Categories.

Manage Hierarchical Data in your Inventory
HDPOS smart, will allow you to create many different views and
many different hierarchy of your inventory.
You can define as many views and labels of the hierarchy as
you want and also change them very easily at any point of time.
This store inventory management software offers you high end
analytical tools to view consolidation of your stock in many
different ways.different ways.
Not only that you can view your stock at hand in the hierarchy
you define, but also you can view your sales figures by these
hierarchies as well.
You can consolidate and print the quantities of products in your
sales invoice for quick revalidation at the exit door.
This data analytical feature can be used to increase the
efficiency of your business. You can use these analytical tools to
setup future offers and plan future purchases.

Categories & Sub-categories
You can introduce a
new Category level in
your line of products at
any time.
Inventory can be
Inventory can be
viewed at any category
level with rolled up
totals.
Dynamic Drill-Down
view of your inventory
based on the Inventory
View.

Inventory View Example

(Batch Management)
HDPOS smart as the complete inventory management system also keeps
track of your batch numbers and their corresponding expiration dates.
You can query HDPOS any time to find all near expiring goods and create a
purchase return for them. Essentially saving you from all the losses you
would have had to face due to expired goods.
Batch management in HDPOS smart is very strong. Once you tell this
inventory management software that you keep a certain items in multiple
batches you get extensive information about that items' stock and in batches.
You can view the consolidated stock of such items in any warehouse as well
as see the stock broken up by individual batch number and expiration date.as see the stock broken up by individual batch number and expiration date.
You can also move stock of specific batch of item from one warehouse to
another.
You select specific batch of an item at the time of billing so that your stock is
managed absolutely accurately.
If you do not have the feasibility of being able to specify batch numbers at
the time of billing due to time constraints at the billing counter, you can ask
HDPOS to apply the batch numbers to the sales invoices based on earlier
expiration dates first marked.
This auto batch functionality of stock management system helps you
manage your expiration dates as well as keeps the billing process fast and
efficient.

Manage Stock
Manage different Measuring unit for the same commodity for
purchase and sale.
Easy auto conversion between wholesale bundles to lose sale
(Auto Make and Break)
Management of Service Items like stitching clothes, Billable
appointment, Repairing Etc.
Management of Internal Stock used for performing services.
Example making shirt / dress
Example making shirt / dress
Stock Corrections
Easy and quick way to do stock audits and finding
discrepancies in actual stock and expected stock.
Simple way to correct the stock and document missing stock.
Every stock change will create a document in the system
to make is easy to track and audit stock changes.
Manage Dump stock (example, fruits and vegetables)
Support for EXCEL files while doing stock audits
Useful when using wireless barcode guns

(Advanced Features)
Inventory Management for manufacturer.
Manage BOM (Bill of Materials).
Price Calculations based on Bill of Material,
packaging and labor costs
Create Gift Hampers based on BOM
Dismantle Gift Hampers and return to lose stock
Another Example, Assorted Sweet Boxes
Bill of
Material
Serial
Number
Sorting
Another Example, Assorted Sweet Boxes
Manage Product Serial Numbers (for electronics shops)
Keep stock and track products by product serial
numbers
Manage AMC based on Serial Numbers
Detailed support for Product Serial Numbers
Sorting
Sorting of items purchased in bulk
Eg, Tomatoes purchased in bulk, then separated
based on size.
Inventory
Material

Analytical Reports
Reports is a strength of our product
Your data is no good to you unless you get the view you want
We already have 200+ reports in HDPOS smart
You may still need something different
Specific to your business.
Analyze your
store data
Analyze your
store data
Know what
you are
selling more
Know what
you are
selling more
Get your
profit
statements
Get your
profit
statements
Specific to your style.
Specific to your custom fields
Specific to your regional language.
We will do the reports you need related to your products,
customers, suppliers, sales, purchases, profits, discounts,
pending amounts, balance sheets and many more…
selling moreselling more
Check your
daily sales
Check your
daily sales
Quickly find
your short
stock
Quickly find
your short
stock
statementsstatements

Check our System Reports

Invoice Printing
Get your Invoice designed the way you like it
Have a personal touch to your bills
Use pre-printed stationary to save costs and
establish your brand
We do your invoice customization for free as
We do your invoice customization for free as
part of our support services
You can add your logo, business address,
terms and conditions in your sales invoice
Invoice can be designed in the size of your
choice
Connect with your customers better by
printing invoices in your regional language

Invoice Printing

Barcode Stickers
Customize
your
stickers
Add your
Logo
your
stickers
Logo
Add
Product
Images
Print
Stickers in
various
size

Sample Barcode Stickers

FA Management
(Introduction)
All System required accounts are Auto Generated
You can create any number of additional Financial Accounts
Flexibility to define multiple “Views” of financial accounts
Ability to view Composite Ledgers.
Powerful Cash Register Management.
Add your own FA transactionsAdd your own FA transactions
Cash Receipt, Payment, Bank Receipt, Payment, JV
Check Management
Track Check status
In hand, with bank, cleared, bounced, returned to customer

FA Management
(Auto Transactions)
All financial transactions are created auto by HDPOS smart
Purchases and Purchase Returns (with Tax Account Entries)
Sales and Sales Returns (with Tax Account Entries)
Received Payments from customers at a later date
Made payments to Supplier at a later date
Many more auto transactions like,Many more auto transactions like,
Gift card management (liabilities)
Advance Bookings (liabilities)
Back Transactions
Credit Card Terminal Transactions
Financing Agency (like Banks or Bajaj Finance etc)

FA Management (Receive Payments)
Support for many payment modes for a single bill (partial break up of total amounts
in different mode)
Cash, Card, Check, Bank Transfer, Different Food Coupons, Store Credits,
Advance Deposits, Subsidy, Finance Agency etc.
Payment of a single bill can be broken up into many payment modes.
Show Customer pending balance at the time of billing.
Apply different discounts to preferred customers.
Manage Customer Credit Limits at the time of billing.
Receive Payments for pending bills at a later date
Manage Penalty calculations for late payments
Specify your own rules for penalty calculations.

Cash Register Management
Check Current Cash Register Balance at any time.
Effective End of day Reports to show total sale broken down by modes of
payments.
End of Day Cash in Hand management.
Create Restrictive Sessions for employees to stop malpractice of using
someone else’s cash registers.someone else’s cash registers.
Auto document creation for money transfers between Cash Registers.
Keeps track of shorts from expected amounts by using Adjustment Cash
Register.
Approval process for money movement between cash registers.
Administrator’s control on Cash Register Sessions.

FA Management (Cash Registers) (Bill Books)
Optionally Maintain separate bill book for each cash register.
Ability to start new bill number series every
Financial year,
Every Month,
Every Week,
Every Day,
Ability to make bills of past dates to catch up on missed data entries.
Use Multiple Bill Books at the same cash register.
Share bill books between Cash Registers.
Quick and easy way to switch Bill Books while making bills

FA Management
(Daily Sales)
Quickly view bills made from a specific
terminal
Quick view of last few bills
Analyze your daily sales view broken by
items.
Apply Inventory “Views” to daily salesApply Inventory “Views” to daily sales
View Daily sales as rolled up totals
at any level in your category tree or
view.
View Sales Totals between any date and
time range.
View corresponding Sales Invoices or
Sales Returns of items mentioned in
Daily Sales View.

Customer Relation Management (CRM)
Quick Customer Record Creation
Group Customers in many different ways
Manage Customer level Credit Limits
View Customer wise payment aging information
Notify customers via SMS/emails about pending payments
Loyalty Programs
Offers and schemes
Time bound package deals

Customer Relationship Management
(Discount Coupons)
Create different kinds of discount Coupons
Print Coupons in customized designs
Email Coupons as PDF files to customers
SMS Coupons to Customers
SMS Coupons to Customers
Make Customer specific Coupons
Create “One Time Use” Coupons
Make News Paper / Handout Coupons
Create “Unlimited” usage Coupons
Create Limited usage Coupons
Attach Coupons with offers to limit date range.

Customer Management
SMS and Email Support
Not only you can send your invoices and receipts to customers via SMS
With HDPOS smart you can send both promotional and transactional SMS to your
customers.
Inform your customers about upcoming sales and offers.
You can track the popular items among your customers and instantly send targeted
You can track the popular items among your customers and instantly send targeted
promotions about discounts, sales or any special events.
Create customer groups
Many shops entertain distinguished customers such as VIPs, wholesalers, frequent visitors or
friends and family.
You can easily create different groups for these customers and give them special discounts.
You can manage different price lists for different customer groups.

Customer Relationship Management
Discounts and Offers
Define your own schemes and promotions
Give discount on a particular category
Give discount on total invoice amount
Give discount to specific customer group
Loyalty Points
Define your own loyalty scheme
Assign Customers Loyalty Numbers
Support for referral loyalty points
Define your loyalty point conversion to credit rules
Time limit loyalty points
Maintain Loyalty point transaction history

Customer Relation Management
(Package Deals)
Create Time Bound Package Deals
Example:
Buy 15 meals in a month and get 10% Discount
Get 6 hair cuts in a year and get 10% Discount
Management of FA for Sold Packages
Maintaining liability
Applying taxes at the time utilizationApplying taxes at the time utilization
Making Internal invoices at the time utilization
Inform customers about their package balances
Via Email
Via SMS
At the time of Package Sale
Anytime Later

Printer Support
HDPOS smart supports all
printers that Windows can
recognize.
Print in text mode on your dot
matrix printer.
HDPOS smart works with all
HDPOS smart works with all
thermal printers for printing your
bill receipts
HDPOS smart can work with
all barcode sticker printers.
HDPOS smart works with
your pre-printed stationary

Tax Management
Tax definition in HDPOS is simple and flexible.
Easily add Tax while you define item or doing excel upload. Apply additional
tax at Invoice level.
If you have to collect more than one tax HDPOS smart allows you to define
custom tax structures on your items.
custom tax structures on your items.
Manage taxes like Excise, LBT and other state and central level taxes.
You can change your tax definitions in the way tax applicability changes
time to time.
You can choose what tax to apply per item on a running bill or while making
purchase entry.

SMS Support
2-Way SMS support
Not only you can send your invoices and receipts to customers via SMS
You, as the business owner, can also receive Reports like Daily Sales,
Stock position, Cash Register Balance Etc via SMS on a predefined time
from your computer.
You can send Simple SMS (ex: “RPT4”) to HDPOS smart to get the report
of your choice SMS back to you.
This is useful when you are away from your computer and you want
information from the system without having to disturb your regular
operations.
SMS works over a simple USB dongle
You can pre-paid or post paid GSM and take advantage of SMS packs
You do not have to purchase expensive SMS gateway services if your
transaction volumes are low
No need to have always on internet connection for SMS to work
SMS gateway support
You can take an account with bulk SMS gateway providers
HDPOS smart will integrate with your SMS gateway provider using HTTP
API

Event Log
You can control and record the data changes in
your database.
Get to know what happens at your shop even
when you are not around.
Record data change events like, change in item
prices, adding of new items etc.
Record data view events like what report was
Record data view events like what report was
run, by whom, which button was clicked to view
certain data and by whom.
Define your own events to record an event every
time item details are updated.
Define an event for item detail change.
Create event for any object in the system.
Get notification of an event via email or SMS.
Record events in the system and view them later
in reports or on the screen.

Access Rights
As your business grows you will have lot of
employees handling different aspects of
business.
HDPOS smart helps you to restrict access
from areas of application from specific
computer
You can create logins for your employees
and setup Access rights
and setup Access rights
You can create different functionality groups
and apply it to different logins. For example:
You can restrict the cashiers from
editing and deleting bills.
If you are managing multiple
businesses, you can restrict the access
as per logins.
You can create exceptions for certain staff
members and permit occasional access to
certain restricted functions by adding
passwords.

E-commerce Website
Take your shop online instantly
HDPOS smart offers an add-on service that will help you take your business online with
absolute ease
No more waiting to design your website, no more additional expenses to get it developed
Website is completely integrated with your HDPOS smart.
When you change items, prices etc in HDPOS they will also reflect on your website
Orders generated on website will show up on your HDPOS smart terminal

HDReports
Access your Business Reports in your Smart
Phone
Reach out to your Business data from
anywhere using your smart phone.
If you are using any of our products in client
server mode on cloud or if you have
configured on your own server with static IP,
configured on your own server with static IP,
you can reach all of your reports through your
mobile phone.
All reports inclusive of your custom reports
and system reports are available on your
mobile phones.
You can view and download your reports on
your smart phone.
Check Out Our Sample Website
http://Trial.hdpos.biz/Reports
UserName : HDAdmin
Password : ENC@HDAdmin

Other Major Features
HR and Payroll management
Add-on module with additional cost
Additional Features of CRM
Document Management System with version Control and access control
Add-on module with additional costAdd-on module with additional cost
Report Service
Ecommerce Website

Few of our Customers
Hyper Drive Info Tech. Pvt. Ltd.| www.hdpos.in | 080-4271-7700

Thank you.

HDPOS smart

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