This document outlines a suggested workflow for defining and improving the hostel administration process. It recommends studying the existing process, analyzing opportunities for improvement through better management or new IT systems, conducting a cost-benefit analysis, and getting approval for a new strategy. A feasibility study would examine costs, user expectations, and operational issues. The benefits could include economic efficiencies through outsourcing some processes and more accurate and timely billing through improved inventory management. The proposed process design would cover procurement, storage, mess operations, billing and collection, and overall hostel management.