Governance for SharePoint intranets

Governance for SharePoint intranets

James Robertson, Step Two Designs

Email: jamesr@steptwo.com.au
Twitter: s2d_jamesr

Best practices for D S N
Step Two E IG S
SharePoint intranets
Shares 25 key practices for designing,
delivering and management successful
SharePoint intranets.

Obtain from:
www.steptwo.com.au

Step Two Designs (www.steptwo.com.au) October 2012

Step Two D S N
E IG S

THE INTRANET


Step Two D S N
E IG S

THE INTRANET
(it’s a bit of a mess)


Step Two D S N
E IG S

TEAM SITE


Step Two D S N
E IG S

TEAM SITE
(deployed by IT
as a pilot)


Step Two D S N
E IG S

STILL A PILOT


Step Two D S N
E IG S


Step Two D S N
E IG S

ROBERTSON’S
RULE OF THUMB:

Collaboration spaces
stop spreading when
there are five spaces
for every person


Step Two D S N
E IG S

“Houston … we have a problem”


Two worlds Step Two D S N
E IG S
of governance

SHAREPOINT
GOVERNANCE


Technical governance Step Two D S N
E IG S
How requirements are gathered and
validated
Determining scope and functionality
Software development practices
Deployment from testing to production
Processes for updates and bug fixes
Release management
Access rights and privileges
Server farm configuration and
management
Use of tools such as SharePoint
Designer
Backups and disaster recovery
Compliance with regulations

www.microsoft.com

Business governance S N
Step Two D IG S
E
Overall ownership and management
Processes for involving stakeholders
Strategy and planning decisions
Role of the intranet in the organisation
Information and document
management policies
Publishing and review processes
Design and content standards
Overall information architecture
Page templates
Intranet features and functionality
Business benefits and ROI
Diagram courtesy of Coca-Cola Enterprises
Decision-making processes


Two worlds Clear purposeESIG S
Step Two D N
of governance for sites

SHAREPOINT
GOVERNANCE


Step Two D S N
E IG S

{CASE STUDY }
Stockland’s new social
intranet (SharePoint
&NewsGator)


Step Two D S N
E IG S

Stockland

PUBLISHING COMMUNICATING INTRANET
Step Two D S N
E IG S

Shop window

Back office

TEAM GROUP COLLABORATION

Step Two D N

SHAREPOINT
GOVERNANCE

Site creation
processes

Step Two D S N
E IG S

{CASE STUDY }
Site creation wizards at
Coca-Cola and
Standard Chartered


Step Two D S N
E IG S

Coca-Cola Enterprises

Step Two D S N
E IG S

Standard Chartered

Step Two D N

SHAREPOINT
GOVERNANCE

Training Site creation
and support processes

Step Two D S N
E IG S

{CASE STUDY }
“Team sites in a box” at
Transfield (Australia)
Further details:
www.steptwo.com.au/products/teamsites


Step Two D S N
E IG S

{ anticipate  educate
establish  enhance  extract }


Step Two D S N
E IG S

Transfield Services

Step Two D S N
E IG S

{CASE STUDY }
Launch video at
Rijkswaterstaat


Step Two D S N
E IG S

Rijkswaterstaat

Step Two D S N
E IG S

Now is the time
to establish
governance to
ensure
sustainability
and success


Have you solved the D S NS
Step Two E IG
SharePoint governance
problem?

The 2013 Intranet Innovation
Awards are open for entries
in April 2013:

www.steptwo.com.au/iia

It’s free to enter, and your
chance to win a lovely glass
trophy!


James Robertson, Step Two Designs DESIG S
Step Two N

 Email: jamesr@steptwo.com.au
 Twitter: s2d_jamesr
 Website: www.steptwo.com.au
 Blog:
www.steptwo.com.au/columntwo
 Articles:
www.steptwo.com.au/subscribe


Governance for SharePoint intranets

More Related Content

Similar to Governance for SharePoint intranets

More from James Robertson

Governance for SharePoint intranets