Google Docs tutorial

GOOGLE DOCS TUTORIAL
A complete guide

What is google docs?
Google Docs is a free Web-
based application in
which documents can be created,
edited and stored online.

Files are accessed from any
computer with an internet
connection and a Web browser .

Getting started with your Documents

The Google Documents interface

Document Title
Google Drive
displays
the title of your
document here and
in the View pane
of your Google
Drive homepage.

Navigate to Google Drive
Hover the mouse next
to the document title.
An arrow will appear.
Click the arrow to
navigate back to your
Google Drive
homepage.

Menu Toolbar
Various menus for
working with your
document can be found
on the Menu toolbar.
Click a menu to see
available commands
and options.

Saved Changes Notification
Google
Drive automatically
saves your changes
as you work. The
saved changes
notification lets you
know your document
has been saved.

Collaboration Options
Collaboration
options allow you
to share your
document with
others and
make comments
as you work.

Shortcuts Toolbar
This toolbar
provides
convenient shortcuts
for formatting
document text.

Ruler
The ruler is
useful for
setting margins,
indentations,
and tab stops.

And that completes the
Google Docs Interface!!!
Easy, right? Now, let’s go to
our next topic..

Page setup options
When you first create a Google
document, you may want to change
the Page Setup options like page
orientation, margins, or paper size,
depending on the type of document
you are creating.

1. Click File, then select Page setup...

2. The Page setup dialog box will appear.
Locate the Orientation options.

3. Click either Portrait or Landscape to change
the page orientation, then click OK.

Landscape format
means the page is
oriented horizontally,
while portrait format
means it is oriented
vertically.

1. Click File, then select Page setup.

The Page setup dialog box will appear.

2. Locate the Margins options. Adjust the margin
sizes for each side of the page, then click OK.

2. Locate and click the Paper Size drop-down
box.

3. Select a paper size for your document.

4. The new paper size selection will appear
in the box. Click OK to set the paper size.

The Page Color option
in the Page setup dialog
box changes the
background color of the
document. This may be
useful as a decorative
option if you plan on
publishing your
document on the Web.

To insert text:
1. Move your mouse to the location where you
want text to appear in the document. Click the
mouse. The insertion point appears..

2. Then, type the text you want to appear.

To delete text:
1. Place the insertion point next to the text you
want to delete.

2. Press the Backspace key on your keyboard to
delete text to the left of the insertion point.

3. Press the Delete key on your keyboard to
delete text to the right of the insertion point.

1. Place the insertion point next to the text you
want to select.

2. Click the mouse, and while holding it down
drag your mouse over the text to select it.

3. Release the mouse button. You have selected
the text. A highlighted box will appear over the
selected text.

Copying, cutting, and pasting text

To copy and paste text:
1.Select the text you want to copy.
2. Press Ctrl+C (Windows) or Command+C (Mac) on
your keyboard to copy the text.

3. Place your insertion point where you want the
text to appear.

4.Press Ctrl+V (Windows) or Command+V (Mac) on
your keyboard to paste the text. The text will appear.
The
pasted
text will
appear

To cut and paste text:
1.Select the text you want to copy.
2.Press Ctrl+X (Windows) or Command+X (Mac) on
your keyboard to cut the text.

4. Press Ctrl+V (Windows) or Command+V (Mac) on
your keyboard to paste the text. The text will appear.
The
pasted
text will
appear

To drag and drop text:
1. Select the text you want to move to another place in
the document.

2. Click and drag the text to the location where you
want it to appear. The cursor will have an insertion point
under it to indicate you're moving text.

3. Release the mouse button, and the text will move to
the new location.

To insert special characters:
1. Place the insertion
point where you
want to insert a
special character.
2. Click Insert, then
select Special
characters.

The Insert Special Characters dialog box will appear.

4. Use the drop-down
arrows above the character
grid to browse groups of
symbols. In our example,
we are browsing for musical
symbols to add to our
document.

5. Hover over a
symbol to see
a larger view.

6. Click the desired symbol. It will appear in
the Preview box. Click Insert.

7. The symbol will appear in your document.

By default, Google Documents will automatically
check for misspelled words and make suggested
spellings. Words with spelling suggestions
are underlined in red.
Spell check and suggested spelling

To use suggested spelling:
1. Right-click an underlined word. A drop-down menu with
suggested spellings for the misspelled word will appear. Select
the correct spelling from the list.

2. The correct spelling will appear in place of the misspelled
word in the document.

Occasionally, Google Documents
will suggest spellings for a word it
does not recognize, like the name
of a person or a company. If you
are certain of the spelling, you
can add the word to the
dictionary. Once you add a word
to the dictionary, Google
Documents will keep the spelling
of the word.

Using find and replace
When you're working with longer documents, it
can be difficult and time consuming to locate a
specific word or phrase within the document.
Google Documents can automatically search your
document using the find feature, and it even
allows you to change words or phrases using
the replace feature.

To find text:
1. Click Edit, then select Find and replace...

2. The Find and replace dialog box will appear.

3. Type the text you want
to find in the Find field.
The number of times the
word appears in the text
will appear in the Find
field, and each
appearance will
be highlighted in light
yellow throughout the
document.

4. If the word appears more than once, you can click
the Prev and Next arrows to jump to the next
appearance. When the word is selected, it will be
highlighted in darker yellow.

5. Click X to close the dialog box.

To replace text:
1. Click Edit, then select Find and replace... The Find
and replace dialog box will appear.

2. Type the text you want to find in the Find field. Type
the text you want to replace it with in the Replace with
field.

3. Click Next or Prev and then Replace to replace text.
If you want to replace all occurrences of the text within
the document, click Replace all.

To create and design quality documents, you need
to know how to format text. In addition to making
your document more appealing, formatted
text can draw a reader's attention to specific
parts of the document and help communicate your
message.
Formatting text and Adding
Hyperlinks

In this lesson, you'll learn how to
format font style, size, and color, as well
as how to highlight text. In addition, you'll
learn how to use the bold, italic,
and underline shortcut buttons, as well as
how to add a hyperlink.

Google Documents offers a variety of text
formatting options you can use to modify the
look and feel of your document. These
options are located in the Toolbar Shortcut
menu. In the next few pages, you'll learn how
these options can help enhance your document's
appearance.
The Toolbar Shortcut menu

To change the font style:
1. Select the text you want to modify.

2.Click the Font Style box from the toolbar. A drop-down
menu of font styles appears. The name of each font style
has been formatted to look like the style it describes.

3. Select the font style you want to use. In our example,
we will select the Lobster font style.

4. The selected text will change to the new font style.

If you don't see the font style you're looking for—or if you would
like more styles to choose from—Google Documents allows you to
add additional fonts to the Font style drop-down menu. Locate
and click Add fonts... from the bottom of the Font style drop-
down menu to open the Add fonts dialog box.

To change the font size:

2. Click the Font size box from the toolbar. A
drop-down menu of font sizes appears.

3. Select the font size you want to use. In our example,
we'll change the font size to 14 to make it larger.

4. The text will change to the new font size.

To change the text color:
1.Select the text you want to modify.

2.Click the Text color box from the toolbar. A drop-
down menu of text colors appears. The box of the
current text color is checked.

3. Select the box of the text color you want to use. In our
example, we'll choose blue.

4.The text will change to the new color.

To use the bold, italic, and underline
buttons:
2. Click the bold (B), italic (I), or underline (U) button
from the shortcut toolbar.

To change text alignment:
There are four alignment buttons in Google
Documents:

1. Select the text you want to align.

2. Click the desired alignment button.

Line and paragraph spacing
In Google Documents, line spacing is
measured in lines. For example, when text
is double spaced, the line spacing is two
lines high. You can reduce the line spacing
to fit more lines on the page, or you
can increase it to improve readability.

To format line spacing:
1. Select the text you want to format.

2.Click the Line spacing button, then select the
desired line spacing option from the drop-down
menu.

3. The line spacing will adjust in the document.

Paragraph spacing
Just as you can format spacing between lines in
your document, you can choose spacing options
between each paragraph. Typically, extra
spaces are added between paragraphs,
headings, or subheadings. Extra spacing
between paragraphs is another way to help to
make a document easier to read.

To format paragraph spacing:
1.Select the text you want to format.

2. Click the Line spacing button.
3.Select Add space before paragraph or Add space
after paragraph from the drop-down menu.

4. The paragraph spacing will adjust in the document.

To remove paragraph spacing, click the Line
spacing button, then select Remove space before
paragraph or Remove space after paragraph.

Hyperlinks
A hyperlink is a link to a web address (or URL). If you
want to include a web address in your Google document,
you can format it as a hyperlink for someone to click. The
hyperlink will then open the webpage in a new browser
window.
Hyperlinks have two basic parts: the address (URL) of
the webpage and the display text. For example, the
address could be http://www.apple.com/ipad and the
display text could be Apple iPad. When you're creating
a hyperlink in Google Documents, you'll be able to
choose both the address and the display text.

To insert a hyperlink:
1. Select the text you want to make a hyperlink.

2. Click the Insert link button, or right-click the selected
text and click Link...

3. The Edit Link dialog box will appear. In the Text to
display field, the selected text will appear. You can
modify this text if you want.

4. Type the address you want to link to in the URL for
the link field.

5. Click OK. The text you selected will now be a
hyperlink.

6. Click the link to view the URL.

If you want to change or remove the hyperlink,
click the link and select Change or Remove from
the options that appear below the hyperlink.

A table is a grid of cells arranged
into rows and columns. Tables can be
customized and are useful for various tasks such
as presenting text information and numerical
data.
In this lesson, you will learn how to create
a blank table, modify an existing table,
and edit table properties.
Working with Tables

Inserting and modifying tables
To insert a table:
1. Place the insertion point at the location where you
want to insert a table.

2. Click the Table drop-down menu and hover the mouse
over Insert table. A grid of squares appears.

3. Drag the mouse over the grid of squares to select the
number of columns and rows in the table.

4. Click the mouse, and the table appears in the
document. The insertion point will now be in the top left
cell.

To delete the table, right-click anywhere on the table and
select Delete table from the menu that appears.

To add an additional row:
1. Right-click in a
row adjacent to the
location where you
want to add a row,
then select Insert
row above or Insert
row below from the
menu that appears.

2. The new row appears in the table.

To add an additional column:
1. Right-click in a
column adjacent to
the location where
you want the new
column to appear,
then select Insert
column
left or Insert
column right from
the menu that
appears.

2. The new column appears in the table.

To delete a row or column:
Right-click the mouse in the row or column you want to
delete, then select Delete row or Delete column from the
menu that appears.

In Google Documents, you can make
modifications to an existing table by
adjusting the table properties like cell
dimensions, alignment, border size,
and color.
Editing table properties

To modify cell dimensions:
1. Hover over the border line you want to modify. The
cursor will change into a double arrow

2. Click, hold, and drag the border line. A blue guide
line will appear to help you see the new length and
width of the cell.

3. Release the mouse at the desired location. The cell
dimensions will change.

You can also enter
exact cell dimensions
using the Table
Properties dialog
box. Right-click the
cell you want to
modify, then
select Table
properties... from the
menu that appears.

To modify horizontal cell alignment:
You can modify the horizontal alignment of a
cell so its contents are aligned to the left,
center, or right side of the cell. In Google
Documents, horizontal cell alignment is changed
by selecting one of the four alignment
buttons in the shortcut toolbar.

1. Select the cell or cells you want to align.

2.Click the desired alignment button from the four
options in the shortcut toolbar.

To modify vertical cell alignment:
Vertical cell alignment refers to aligning the
contents of a cell to the top, middle, or bottom
area of a cell. In Google Documents, you can
change the vertical alignment of a cell by
modifying the Cell vertical alignment in the
Table properties dialog box.

1. Select the cell or cells you want to align.
2. Right-click and select Table
properties... from the menu that appears.

3. The Table Properties dialog box appears. Click
the Cell vertical alignment box.

4. Select the desired alignment.

5. Click OK. The text will realign.

To modify border size:
1. Right-click anywhere in the table. Select Table
properties... from the menu that appears.

2. The Table Properties dialog box will appear. Click
the Table border size drop-down arrow, then select the
desired size.

3. Click OK. The new border size will appear in the
document.

To change the cell background color:
Select the cell or cells you
want to modify.
Right-click and select Table
properties... from the menu
that appears.
The Table Properties dialog
box will appear. Click the Cell
background color drop-down
arrow, then select the desired
color.

The new color will be applied to the cells.

To modify border color:
Right-click anywhere in
the table. Select Table
properties... from the
menu that appears.
The Table
Properties dialog box
will appear. Click
the Table border
color drop-down
arrow, then select the
desired color.

The new border color will be applied to the table.

There you go with the basics of Google Docs.
Hope this tutorial was helpful to you. Continue to
Explore and Enjoy!!!
Congratulations!!!

Google Docs tutorial

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