The document discusses the advantages of using online collaborative tools like Google Docs over traditional methods of sharing documents via email or USB drives. It highlights inefficiencies such as version control issues and delays in feedback, emphasizing the shift from sending copies to real-time collaboration. The author encourages utilizing these tools for co-creating documents actively, allowing multiple users to edit and interact simultaneously.

1. GOOGLE DOCS
LEVERAGE THE POWER OF
COLLABORATION

2. HELLO!
I am here because I want to share with
you how to leverage the power of
collaboration using online document
systems like Google Docs
You can find me at @anoopjohn
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3. “If everyone is moving
forward together, then
success takes care of
itself.” - Henry Ford
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4. INEFFICIENCIES OF
EMAILING FILES
FROM USB DRIVES, TO EMAIL, TO ONLINE DOCS
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5. CREATE
SEND EMAIL
FEEDBACK
REVISE
5 Create,
Attach
and Send
Wait for
Feedback
Make
Changes
Who has
the latest
copy
again?
OK, I can
help make
changes
Send
Again

6. WAIT
WAIT AND
WAIT MORE
▸ Send file in an email and
send and wait for the
person(s) to give feedback
▸ Not work on the document
while waiting for feedback
▸ Send file again after all
feedback is aggregated and
applied
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7. MAKING
SENSE OF
FEEDBACK
& UPDATING
▸ Tough to map feedback to
items in the document
▸ Iteratively responding to
feedback is difficult
▸ Checking if feedback is
implemented is difficult
▸ Chances of missing
feedback while collating
▸ Audit log is difficult
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8. ONLY ONE
PERSON
CAN EDIT
▸ Only one person can edit at
any point of time
▸ Design changes will have to
wait all the way to the end
▸ Only one document owner
▸ Once document is finalized
you will have to go back to
document owner to fix errors
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9. VERSIONS,
STORAGE,
DUPLiCATES
▸ Managing versions of the
document is a challenge
▸ Tough to know who has the
latest copy of the document
▸ Multiple inboxes gets filled
up with the same copy of file
across the organization
▸ Can never prevent somebody
from editing their local copy
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10. TO WORKING TOGETHER
Sharing documents is no longer about giving a copy of the
document, it is about working together
10

11. WORK
TOGETHER
AND BUILD
YOUR DOCS
11

12. CHANGE
PARADIGM
CO-CREATE
12 Create &
Share
documents
Edit
Together
Chat /
Interact
Real time
Live
Feedback &
Collaborate
As you build

13. NOT ABOUT
Getting a copy
Getting latest
version
Waiting for first
version
Waiting for feedback
YOU CAN
ALSO SPLIT
YOUR
CONTENT
ALL ABOUT
Working together
It is always the
latest
Getting live & real
time feedback
Discuss about
changes
Making changes real
time
No copies
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14. TEXT DOCUMENTS
IDEATE, BUILD LIVE PLANS, REVISE PLANS
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15. IDEATE,
BUILD LIVE
PLANS,
REVISE
PLANS
▸ Best when you use to build
plans, roadmaps, ideate
▸ Build out documents while
distributed but working
together
▸ Revise plans, build out
details, update notes,
assumptions
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16. LINK AND
BUILD OUT
▸ Compile and collate
documents, supporting
documents and link them
together
▸ Insert links between
documents to navigate
16

17. SPREADSHEETS
COLLECT DATA, LIVE UPDATES, UPDATE STATUS
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18. COLLECT
DATA, LIVE
UPDATES,
UPDATE
STATUS
▸ Collaboratively build out lists
▸ Jointly update columns in
shared documents
▸ Divide and conquer row-wise
or column-wise
▸ Use status columns and
update content real time
▸ Add comments and engage
in keeping data clean
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19. PRESENTATIONS
DESIGN, COPY-WRITE, IDEATE, REVISE
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20. DESIGN,
CONTENT,
IDEATE,
REVISE
▸ Design and copywriting
together
▸ Share, question, comment,
critique, chat, update, revise
▸ Speed up presentation
creation
▸ Reuse past content /
presentations on the fly
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21. PERMISSIONS
ACCESS CONTROL
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22. ACCESS
CONTROL
▸ Limited to specific
individuals
▸ Open to anybody
▸ Comment only
▸ View only
▸ Fine grained control in
sheets
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23. DON’T WANT TO
WORK TOGETHER?
DON’T NEED TO COLLABORATE, BUT STILL
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24. DON’T NEED
TO WORK
TOGETHER?
▸ Leverage the other
advantages of online
documents
▹ Version
▹ Storage
▹ Latest copy
▹ Live feedback
▸ Control access and continue
in the single author mode
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25. 25 THANKS!
Any questions?
You can find me at
▸ https://twitter.com/anoopjohn
▸ https://www.linkedin.com/in/anoopj
ohn/

26. LICENSE &
CREDITS
▸ Presentation shared under cc-by-sa
▸ Presentation template by
SlidesCarnival
▸ Photographs by Unsplash
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