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Get Your Productivity Game On!!
The document discusses enhancing productivity through managing workloads and minimizing distractions in a work environment. It emphasizes a SaaS company's motto of starting early to ensure timely delivery while providing insights from a name game activity designed to illustrate the impact of multitasking on performance. Additionally, it includes references to resources on multitasking and workplace efficiency.
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Get Your Productivity Game On!!
- 1. Get Your Productivity Game On!! byBrian Sjoberg (@onek2go) & Fadi Stephan (@FadiStephan)
- 2. @ExcellaCo @onek2go @FadiStephan •Agile/Lean Coach at Excella • Focus on Org. Transformation • DC Scrum User Group Introduction 4
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- 6. @ExcellaCo @onek2go @FadiStephan NameGame BRIAN Credit – Henrik Kniberg for Sharing!!
- 7. @ExcellaCo @onek2go @FadiStephan 1Name 4 Names How Long to Write a Name?
- 8. @ExcellaCo @onek2go @FadiStephan WhatFactors Influence Time?
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- 14. @ExcellaCo @onek2go @FadiStephan Takeoff name tags
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- 16. @ExcellaCo @onek2go @FadiStephan SaaSMotto Never keep customer waiting Start early = Finish early
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- 24. NOAH DIANE Never keep customer waiting Startearly = Finish early N ERIC JESS
- 25. NOAH DIANE Never keep customer waiting Startearly = Finish early N D ERIC JESS
- 26. NOAH DIANE Never keep customer waiting Startearly = Finish early D ERIC JESS N E
- 27. NOAH DIANE Never keep customer waiting Startearly = Finish early D ERIC JESS N E J
- 28. NOAH DIANE Never keep customer waiting Startearly = Finish early JD ERIC JESS N EO
- 29. NOAH DIANE Never keep customer waiting Startearly = Finish early JESDIA ERIC JESS NOAH ERI 00:06 6
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- 31. @ExcellaCo @onek2go @FadiStephan SaaSPolicy Never keep customer waiting Start early = Finish early
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- 33. Tabulate Results JESS ERIC NOAH DIANE 6 15 9 12 AverageName Completion Time Complete All Names Time 10 s 15 s
- 34. @ExcellaCo @onek2go @FadiStephan Wow!What Happened?
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- 37. @ExcellaCo @onek2go @FadiStephan •Remember to rotate developers You’re Fired You’re Fired!!
- 38. @ExcellaCo @onek2go @FadiStephan GitEr Done Company
- 39. @ExcellaCo @onek2go @FadiStephan GitEr Done Policy Limit WIP (Work In Progress) Customer Limit = 1 Customer at a Time
- 40. CustomerDeveloper 0 Request Log Start Time 11 2 DeliverNOAH 1 3 Delivery Time Project Length NOAH 61 5 Submit Order 00:06
- 41. NOAH DIANE Limit WIP (Work inProgress) Customer Limit = 1 Customer at a Time 1 ERIC JESS
- 42. NOAH DIANE Limit WIP (Work inProgress) Customer Limit = 1 Customer at a Time ERIC JESS 1 NOAH
- 43. NOAH DIANE Limit WIP (Work inProgress) Customer Limit = 1 Customer at a Time 00:06 NOAH 1 6 ERIC JESS
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- 46. Average Name CompletionTime Complete All Names Time Tabulate Results 7 s 28 s NOAH 61 5 DIANE 166 10 ERIC 2216 6 JESS 2822 6
- 47. Change this to similarto WoW slide
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- 54. Round 1 NOAH DIANE ERIC JESS 10s 20s30s 40s 50s 60s LEON NOAH DIANE ERIC JESS 10s 20s 30s 40s 50s 60s LEON Round 2
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- 56. @ExcellaCo @onek2go @FadiStephan TeamWorking 4 Projects Project A Project B Project C Project D JAN FEB MAR APR MAY JUN
- 57. @ExcellaCo @onek2go @FadiStephan ProgramD Org/Div Working Programs Q1 Q2 Q3 Q4 Program A Program B Program C Priority Q5 Q6
- 58. @ExcellaCo @onek2go @FadiStephan TeamWorking Projects JAN FEB MAR APR Project A Project B Project C Project D Priority MAY JUN
- 59. @ExcellaCo @onek2go @FadiStephan TeamWorking User Stories User Story A User Story B User Story C User Story D Priority Day 2 Day 4 Day 6 Day 8 Day 10
- 60. @ExcellaCo @onek2go @FadiStephan IndividualWorking Tasks Task A Task B Task C Task D Priority 9 AM 11 AM 1 PM 3 PM 5 PM
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- 62. @ExcellaCo @onek2go @FadiStephan YOURBRAIN … MULTITASKING
- 63. @ExcellaCo @onek2go @FadiStephan YOURBRAIN … ON ONE TASK
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- 65. @ExcellaCo @onek2go @FadiStephan •Henrik Kniberg’s Facilitation Guide for Name Game – https://www.crisp.se/gratis-material-och- guider/multitasking-name-game • How Multitasking Affects the Way You Think by Clifford Nass – https://www.youtube.com/watch?v=MPHJMIO wKjE References
- 66. @ExcellaCo @onek2go @FadiStephan •Test Your Focus – http://www.nytimes.com/interactive/2010/06/0 7/technology/20100607-distraction-filtering- demo.html?_r=0 References
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Editor's Notes
- #3 Help partner with individuals, teams and organizations to steamroll impediments to help them build amazing products. Magical key Drive it home at slower than walking pace. Studying roommate thought a train was coming through the house and came out to see this. Metaphor for professional life. Smoothing the road for individuals, teams and organizations. Agile Coach at Excella Focus on Org Transform DC Scrum User Group
- #5 Help partner with individuals, teams and organizations to steamroll impediments to help them build amazing products. Magical key Drive it home at slower than walking pace. Studying roommate thought a train was coming through the house and came out to see this. Metaphor for professional life. Smoothing the road for individuals, teams and organizations. Agile Coach at Excella Focus on Org Transform DC Scrum User Group
- #6 Who likes to play games?
- #7 Who plays games at work?
- #10 Take off your name tags Who has played this? Explain game How long to write one name? How long to write 5 names?
- #12 Gather factors on flip chart. Big letters.
- #17 You came here as Scrum Conference Attendees and you need a name tag written for you because you don’t know how to write letters.
- #18 For the purposes of this exercise, please remove your official conference name tags.
- #19 Lucky for you we have hired a company that says they are great at writing name tags. They were the lowest bidder and said they would never leave a customer waiting. They believe in start early and finish early. They aim to please everyone. Who couldn’t go wrong with that. Service at a Snap
- #21 Each table is going to break up into Customers and developers. Please remove your name tags …
- #22 Seated like this. Some of you didn’t know this coming in but you actually work for SaaS.
- #23 Each table is going to break up into Customers and developers. Please remove your name tags …
- #24 Seated like this. Some of you didn’t know this coming in but you actually work for SaaS.
- #25 Seated like this. Some of you didn’t know this coming in but you actually work for SaaS.
- #26 Only skill needed to be developer is ability to write letters. Customers each have a blank card and need your name written on it. Problem is you don’t know how to write letters. Furthermore you want your card delivered as quickly as possible. I will provide a big stopwatch to track the time for delivery. If bug, you must return
- #27 Ordering process: - Send you card, tell your name - Wait for name - Time how long it took Misspellings must be corrected before checking time Remove name tags Just write names but have to adhere to corporate policy.
- #28 Mention customer should have a card and sharpie.
- #29 Animate sequence of serving each customer equally.
- #30 Animate sequence of serving each customer equally.
- #31 Animate sequence of serving each customer equally.
- #32 Animate sequence of serving each customer equally.
- #33 Animate sequence of serving each customer equally.
- #34 Tabulate results. Collect results in seconds after you finish, write them on the round 1 card and hold the card up.
- #36 Debrief round 1, what influenced and rattle off whether it was one of the influencing factors that the group came up with.
- #37 Tabulate results. Collect results in seconds after you finish, write them on the round 1 card and hold the card up.
- #38 This was the simplest possible project -‐ Just write a name on a piece of paper! Yet, multitasking caused us to blow the delivery time by 1250%. Not only that, it also reduced our productivity to one third of what we expected. We thought it would take 25 seconds to write 5 names, but it took 60 seconds! Well you know what Sloth Company …
- #39 Lucky for you we have hired a company that says they are great at writing name tags. They were the lowest bidder and said they would never leave a customer waiting. They believe in start early and finish early. They aim to please everyone. Who couldn’t go wrong with that. Service at a Snap
- #40 Service at a Snap, Ha, Slow as a Sloth. They believe in start early and finish early. They aim to please everyone. Who couldn’t go wrong with that.
- #41 Developers stand up, YOU’RE FIRED!! Now switch places with the other developer or find another table to switch with. Turns out SaaS stood for Slow as a Sloth. Go figure.
- #42 We now hired the git er done company and there motto is to make one customer happy at a time.
- #43 Now we are going to hire a new company
- #44 Ordering process: - Send your card, tell your name - Wait for name - Time how long it took Misspellings must be corrected before checking time Remove name tags Just write names but have to adhere to corporate policy.
- #51 Which one of the factors had biggest impact?
- #57 How did these two rounds feel to you as Dev or Customer? What was it like being the last customer in round 2, compared to in round 1? What do you think about the statement ‘if we start early, we’ll finish early’? How does this influence release planning? For example, what do we know after 10 seconds in round 1 vs. round 2? What would have happened if the dev was perfect at task switching? How does this influence product quality? Does this multitasking problem feel familiar? Who is experiencing this right now? Who has experienced this in the past? What causes us to do this? Why is the problem so common? When is multitasking a good idea? Who benefits in round 1? What can you do to combat this problem in your environment?
- #58 Did your rounds look similar to this?
- #59 Even if you were perfect at context switching it would still take the same length of time to deliver all items. Little’s law – If you do X things simultaneously, then each thing will take X times longer.
- #61 This is better but having more then 2 items in flight will cause you to be less active in removing impediments on higher priority projects.
- #67 Your brain, team, program, organization multitasking
- #68 Your brain, the team, program, organization Get good at uni-tasking. Hire people that hate multitasking
- #76 Purpose of Talk – Highlight one of the major culprits to productivity and provide some techniques for improving. When I talk about productivity I don’t necessarily mean output. More like outcome. Give example. Become CSC versus output of coaching activity. Give awareness of something else Increase desire to change because of awareness With that desire you will want to gain the ability to make change Promote the success that happened because of change Transfer to others to repeat ADAPT loop From Succeeding with Agile by Mike Cohn: Awareness that the current process is not delivering acceptable results Desire to adopt Scrum as a way to address current problems Ability to succeed with Scrum Promotion of Scrum through sharing experiences so that we rememberand others can see our successes Transfer of the implications of using Scrum throughout the company
- #77 Have you ever been on a project where the work you ship feels like this?