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Get Comfortable with Visual Aids
This document discusses using visual aids when presenting. It notes that visual aids can increase understanding, save time, enhance retention, promote attentiveness, and help control nervousness. Different types of visual aids are described, including overhead transparencies, slides, flip charts, handouts, whiteboards, objects/models, videos, and demonstrations. The document provides tips for making visual aids visible, simple, colorful, and justified by the content. It emphasizes preparing and practicing with visual aids, as well as knowing how to use and deliver them effectively. Specific PowerPoint tips are also included, such as font size and avoiding excessive text or animation.
Get Comfortable with Visual Aids
- 1. GET COMFORTABLE WITHVISUAL AIDS BY: CLAIRE SHERRINGTON
- 2. Get Comfortable withVisual Aids WHAT ARE WE TALKING ABOUT TODAY ..... Why ? What are visual aids ? What makes a good one ? Delivery ..... Those powerpoints 2
- 3. Get Comfortable withVisual Aids WHY USE VISUAL AIDS ? Increase understanding Save time Enhance retention Promote attentiveness Control nervousness 3
- 4. Get Comfortable withVisual Aids VERBAL AND VISUAL RECALL 90% 80% 70% 60% 50% Verbal Only 40% Visual Only 30% Verbal and Visual 20% 10% 0% After 3 After 3 hrs. days 4
- 5. TYPES VISUAL AIDS Get Comfortable with Visual Aids Types Challenges ? Overhead Interactive Dying technology Transparencies Slides Entertainment Preplanning Technology set up Flip Charts (and Interactive Environment suitable Posters) Readability ? Handouts Take-a-way When? Distracting? Whiteboards Interactive Back to the audience? Readability ? Objects and Models Show & tell Environment suitable Videos Entertainment Technology set up Demos Show & tell Your live ! Environment suitable 5
- 6. IT’S ALL ABOUTTHE FEEDBACK Cybernetics –its definition, development and application detection of error compares heading with goal of reaching port correction of error feedback adjusts rudder to correct heading ship’s heading 6
- 7. Cybernetics –its definition,development and application 7 OBJECT
- 8. Get Comfortable withVisual Aids WHAT MAKES A GOOD VISUAL AID ? Visible Simple Colorful, but don't let them upstage you Justified by the content 8
- 9. Get Comfortable withVisual Aids DELIVERY Preparation - practice ! Don’t let them distract you Know how to use them Have a back up plan Speak to the audience With technology .... Turn off the technology to reinforce the message Use a pointer 9
- 10. Get Comfortable withVisual Aids LETS TAKE A MOMENT ON POWERPOINTS Don't read the slides to your audience! 20 point font 32 point font 48 point font 60 point font 72 point Choose colors for easy reading Use bullet points instead of full sentences. Avoid charts and diagrams that are hard to see. Don't let the text or graphics fly around too much. 10
- 11. Get Comfortable withVisual Aids IN CONCLUSION Practice ! Be Prepared Try variety Visual aids can add interest and fun to the presentation Use them; but use them well 11
- 12. Get Comfortable withVisual Aids WHAT TO KNOW MORE ? Your folder http://toastmasters.wikia.com/wiki/Visual_Aid http://www.toastmasters.org/MainMenuCategories /FreeResources/NeedHelpGivingaSpeech/TipsTech niques/VisualAidsPowerPoint.aspx Using powerpoint: http://www.youtube.com/watch?v=3QwC1cl0Wa4 &feature=related 12
Editor's Notes
- #3 Slide two- Today, I am going to tell you what visual aids ....
- #4 Increase understanding – 40% of us learn best visually. They allow for different learning stylesSave time – A picture paints 1000 words.Enhance retention – People remember 10% of what they hear a week after they hear it. They remember up to 66% of what they see and hear.Promote attentiveness – visual aids give your audience something on which to focus attention.Control nervousness – displaying visual aids gives the speaker something purposeful to do, helping to dissipate nervous energy.
- #6 What can go wrong?Computer-based Best known is PowerPoint.Can use both words and pictures.Keep information on slides to a few key points.Limit animations to those that are necessary so the audience isn’t distracted from your presentation.Use a remote wherever possible so you are not tethered to the computer. Props These areobjects that can be demonstrated to, or handled by, the audience. They can also be costumes or rewards, e.g. chocolate.Pick them up only when you describing the point to which they relate, then put them down. This reduces your chances of fidgeting with the prop.If you are going to hand the prop out to the audience, time it to avoid the audience becoming absorbed in the prop and ignoring your presentation. Whiteboards / Flipcharts Good for recording information/feedback from an audience or to display information you’ve pre-written.If you pre-write information, keep it covered until it is needed.Try to keep to 2-3 main points on the whiteboard/flipchart page.Consider asking someone else (with good handwriting!) to record feedback so you can remain connected to your audience.Make sure the whiteboard is properly cleaned before you start so the writing is clear. Videos Try to keep them short, and only use content that emphasises your points.Have them ready to go and paused before your presentation. Handouts This is an opportunity to expand on the points given in your presentation but remember to keep the information relevant.Consider when you’ll hand them out:At the beginning means the audience knows what notes they need to take to supplement yours.At the end means your audience is less likely to be distracted during your presentation.
- #7 Slide four In order to steer, you have to see where you’re going; see whether that’s towards the goal or off-course from the goal; then change your actions to head back toward the goal. I act. I see the consequences. I say, “No, not quite what I meant.” And so I correct by acting again. That’s the cybernetic loop.Becker, Slabosky and Umpleby(2006) defined “feedback as the information about the results of a process which is used to change the process" . This is a cybernetic loop. Feedback can be either negative or positive in nature depending on how the system reacts. Negative feedback creates a “deviation”, where a system will respond to negativity by reducing or neutralizing the feedback, called a ‘steady state’. Positive feedback or “deviation” can maintain or can intensify a system’s expansion called a ‘growth state’.. Delobelle also by suggests that feedback as an optimum course called the norm and this norm can be affected by realisations that can deviate from the norm. The amount of feedback in a loop can be affected by a systems behaviour this related to the feedback is either active or passive, it can also be purpose or non-purposeful.
- #9 VisibleSimpleColorful, but don't let them upstage youJustified by the content -- not too many or too few slidesPreparation - know how to use them, have a back up plan
- #12 Slide twelve
- #13 Slide eleven