Fort Indraprastha needs repairs to its plumbing infrastructure. The core taskforce evaluated bids from contractors and recommends contractor Azhagar & Co. to complete the work in two phases. Phase 1 will replace the distribution pipes at a cost of Rs. 27.19 lakhs. Phase 2 will additionally replace supply pipes for Rs. 2.3 lakhs and pumps for Rs. 75,000. Residents will experience periodic water shutdowns of 4-5 hours as work is done block by block over 6-8 weeks. The complex has Rs. 32.84 lakhs available in its capital expenditure fund to complete this project.

1. FORT INDRAPRASTHA

2. THE GOOD…

3. Serene Compound

6. Artistic A
Block

7. Delightful D
Block

9. A POOL, A PARK & A PATH
…Fort Indraprastha is blessed with all

10. THE BAD…

11. Terrace

12. Rusted Pipes…

15. Damaged Over-head Tanks…

18. Involving Civil Work…

19. AND THE UGLY…

20. RUSTED VALVES

21. • Damaged and Leaking Sewer Lines…

23. PIPELINE CHANGE PROJECT
EGM – 23 MAR 2013

24. BACKGROUND
• During last AGM of FIRA held on 26th Aug. 12, it was
decided to authorize core taskforce team to implement
project at one shot. The members were advised to take
up internal plumbing work separately and utilizing the
contractor, if available, at their cost.
• The taskforce was asked to revisit the costs and look
into the possibility of engaging two contractors to reduce
time involved. It was further agreed that a
qualified/experienced engineer/supervisor be appointed
to supervise this entire work and will be reporting to the
taskforce.

25. BIDDING PROCESS
• Enquiries sent to the following suppliers on 10th Dec.2012.
– A.V.Sanitation.
– Azhagar & Co.
– Raj Associates.
– Yuga Constructions.
• Quotations were received from three of the above contractors, with
one contractor being out of town.
• Review of quotations and technical evaluation completed. Further,
there were several comments and open issues based on various
observations from suppliers and also the core taskforce team
members.
• Queries sent to all the suppliers with detailed specifications (after
carrying out necessary changes as felt by the core taskforce team).

26. BIDDING PROCESS
• Offers, with the validity of 60 days, were received on 6th of Jan. 2013, and
sealed bids were opened in the presence of the following members:
– Capt.Sushil Pillay - Hon. President
– B.Ramachandran - Hon.Internal auditor
– G.S.Saxena - Technical member,PLC committee
– Dwarak Ethiraj - EC member
– Ms. Jayanthi haskar - Hon.Joint Secretary
– Parthipan.M - Hon. Secretary & PLC committee
• Final technical comparison, along with the scope, was made.
• Few suggestions given by members to economize cost were discussed with
different suppliers and based on the same, related civil work cost and also
clarifications for bringing all parties on same basis were taken.
• Final comparative total cost statement for three suppliers is attached as
Annexure-1.

27. METHODOLOGY OF CARRYING OUT
THE PROJECT
• The suggestion of keeping two contractors/suppliers for the entire job need
to be taken based on annexure-1 attached herewith. However it is felt that
contractors will not be interested for such splitting due to reduction in their
scope.
• The taskforce recommendation on potential/technical soundness and
experienced level of various contractors is as under:
– Yuga Constructions - (L2)
– Raj Associates - (L3)
– Azhagar & Co - (L1)
• All the suppliers have mentioned that, duration of completion of work for
each block of FI will be 6-8 weeks. Hence, it is preferred that we start work
for two blocks at a time. Thereafter after satisfactory completion, take up the
other blocks.

28. AREAS OF CONCERN:
• As first part, pipe work can be made ready on the rooftop without
any disturbance to existing facility and no disturbance to supply of
water. Next stage of it will be providing pipeline connections to
different floors, which is going to be done through the existing duct
system. We have approximately 8-10 ducts for each block.
• This duct is very cramped and therefore, in most cases, first, the
new pipe-work will have to be kept ready. Take shutdown of a
particular duct to remove the existing pipe and connect the new
pipeline. This duration is expected to be 2-3 days with full
shutdown.
• Practically, we should consider this work to be of 4-5 days whereby
we allow them to stop the water for 4-5 hours in a day. This will
require proper planning and correct information to the existing
residents staying in the staff quarter to avoid any confusion and
people can plan their work accordingly.

29. AREAS OF CONCERN:
• Another issue is of minor civil work and repairs; as we do not want to
disturb the fascia of existing blocks, therefore, all the pipes on vertical
faces are going to run only in the existing ducts.
• In some cases, existing pipe is crossing through civil work like walls or
beams. It is felt that major civil breakage and re-work be
avoided. Therefore, in such areas, new pipe will be run through the
wall by doing small cutting and then completing the damaged portion to
match with existing. A sum of Rs.1 lakh, (Rupees One lakh only) is
recommended to be provided towards this expense.
• It is also observed that most of the water connections to individual flats
for bathrooms/kitchens are in bad shape. Therefore, when new pipe of
UPVC is being joined to existing pipe of G.I. (which may be in damaged
condition), this connection will become a weaker one, may give away in
a short period of time and, if this happens, we will land up with
continuous repair and trouble after spending so much on entire project.

30. RECOMMENDATION:
• In view of above, it is recommended that the new UPVC pipe be laid right up to
the first isolation valve of each connection in each flat (bathroom and
kitchen). This will call for some breakage inside the flat. This connection up to
the first isolation valve and complete the civil activity by doing plastering will be
part of this project. However, tiles, which are broken, cannot be repaired. This
point has been debated at length. However, considering the pros and cons, our
recommendation is to go ahead on this activity as a part of the project to have a
longer life and trouble-free work.
• While we are changing the “distribution pipe line”, we though it was prudent to
have the “supply pipe line” be also changed, as doing it later would involve
additional costs. A sum of Rs.2,30,00.00 (Rupees Two lakhs and thirty thousand
only) has been calculated as the additional costs to be incurred for this based
on the average cost received, for executing similar pipe work.
• A review of the existing pumps revealed that most of the pumps were in bad
condition and required replacements. A sum of Rs.75000.00 (Rupees Seventy
five thousand only) has been calculated as the additional costs to be incurred
for this change.

31. CONCLUSION:
• The above summary is made after due deliberation
among the core taskforce members and we discussed
thoroughly on its merits and final decision taken for
implementing the project.

32. ANNEXURE - I
Contractor 'A' Contractor 'B' Contractor 'C'
AZHAGAR & CO RAJ ASSOCIATES YUGA
CONSTRUCTION
In INR In INR In INR
27,19,250 29,67,195 27,22,125
"Distribution pipe line change" works.

33. ANNEXURE – II - SUPPLY LINE PIPE CHANGE:
ITEM RMT
Borewell pumps 411.49
Drinking water pumps 304.80
Total 716.29

34. ANNEXURE – III – CHANGE OF PUMPS
ITEM To be Replaced
Borewell pumps 3
Drinking water pumps 2
Total 5

35. CAPEX FUND
Category Amount
Opening CapEx fund as on 1.04.12. 4,73,000.00
Expected collections – Regular @ Rs.3/- & Pipeline
@ Rs.28/-
28,11,000.00
FD Interest for 2012-2013 (Approx) 80,000.00
TOTAL 33,64,000.00
Less CapEx Payments (2012-2013) 80,000.00
FINAL TOTAL 32,84,000.00
Available 22,34,000.00
Outstanding as on 23.03.2013 10,17,351.00

36. PIPE LINE CHANGE PROJECT COLLECTIONS (AS ON
23.03.2013):
Category Count
Full Payment 42 Members
Part Payment 6 Members
Nil Payment 24 Members

37. SPECIAL THANKS TO MEMBERS WHO
HAD MADE FULL PAYMENT

38. THANK YOU