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FORMAL 
LETTERS 
A short summarize made by Román Martínez
Lay Out of Formal Letters 
1. THE GREETING 
a. Dear Mr(s) 
b. Dear Sir/Madam 
2. THE OPENING PARAGRAPH 
a. I am writing in/with reference to… 
b. I am writing in response to… 
c. I am writing to complain about…
3. THE BODY OF THE LETTER 
a. The body can contain f1-3 paragraphs, very rarely would it contain 4 or more 
paragraphs. 
b. The body must contain all the relevant information. 
4. SIGNALLING THE END 
a. I look forward to receiving your reply. 
b. Thanking you in advance for your consideration. 
c. I look forward to hearing from you. 
d. Please find enclosed a copy of my C.V. for your perusal.
3. THE CLOSING 
a. If you know the name of the person you are writing to, then end with “Yours 
Sincerely” 
b. If you do not know the name of the person you are writing to, then end with “Yours 
Faithfully” 
4. THE SIGNATURE 
a. In a formal letter it is common to print your name under your signature.
EXAMPLE
Read the following advertisement on 
the Rockland School of English and 
the notes written bellow. Then read 
the letter to Ms. Peabody asking for 
details about the school 
NOTES 
 How many students/class? 
 Are teachers qualified? 
 What resources the school has? 
 What´s included in the Price? 
 What amenities the city has? 
ADVERTISEMENT
Dear Ms. Peabody 
I am writing you in reference to your advertisement for language courses abroad. I would like to receive more 
detailed information about the courses you offer. Could you please send me more information and details of prices? 
I would particularly like to know how many student attend the school and the maximum number of students per 
class. I would also like to know the resources the school has. Your article mentioned the accommodation with 
families carefully selected by the school or directly on campus. Is that included in the Price? Could you please tell me 
what else is included in the Price? Could you inform me of the staff ? Are they qualified teachers? 
I would be grateful if you could send me more details regarding the social and sports programs offered. 
Furthermore, I would appreciate your informing me on the amenities near the school. 
I look forward to receiving your reply. 
Yours sincerely, 
Román Martínez
Identify the components of a formal letter in the example that I just showed you and practice by your own 
writing a formal letter using advertisements from your local news papper. 
I hope this information will be usefull for you in the same way that it has being usefull for me. 
GRACIAS 
Presentation made by Román Martínez Reyes – Universidad Tecnológica de Torreón – Ingeniería en Gestión de Proyectos – Diciembre 2014

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Formal letters

  • 1. FORMAL LETTERS A short summarize made by Román Martínez
  • 2. Lay Out of Formal Letters 1. THE GREETING a. Dear Mr(s) b. Dear Sir/Madam 2. THE OPENING PARAGRAPH a. I am writing in/with reference to… b. I am writing in response to… c. I am writing to complain about…
  • 3. 3. THE BODY OF THE LETTER a. The body can contain f1-3 paragraphs, very rarely would it contain 4 or more paragraphs. b. The body must contain all the relevant information. 4. SIGNALLING THE END a. I look forward to receiving your reply. b. Thanking you in advance for your consideration. c. I look forward to hearing from you. d. Please find enclosed a copy of my C.V. for your perusal.
  • 4. 3. THE CLOSING a. If you know the name of the person you are writing to, then end with “Yours Sincerely” b. If you do not know the name of the person you are writing to, then end with “Yours Faithfully” 4. THE SIGNATURE a. In a formal letter it is common to print your name under your signature.
  • 6. Read the following advertisement on the Rockland School of English and the notes written bellow. Then read the letter to Ms. Peabody asking for details about the school NOTES  How many students/class?  Are teachers qualified?  What resources the school has?  What´s included in the Price?  What amenities the city has? ADVERTISEMENT
  • 7. Dear Ms. Peabody I am writing you in reference to your advertisement for language courses abroad. I would like to receive more detailed information about the courses you offer. Could you please send me more information and details of prices? I would particularly like to know how many student attend the school and the maximum number of students per class. I would also like to know the resources the school has. Your article mentioned the accommodation with families carefully selected by the school or directly on campus. Is that included in the Price? Could you please tell me what else is included in the Price? Could you inform me of the staff ? Are they qualified teachers? I would be grateful if you could send me more details regarding the social and sports programs offered. Furthermore, I would appreciate your informing me on the amenities near the school. I look forward to receiving your reply. Yours sincerely, Román Martínez
  • 8. Identify the components of a formal letter in the example that I just showed you and practice by your own writing a formal letter using advertisements from your local news papper. I hope this information will be usefull for you in the same way that it has being usefull for me. GRACIAS Presentation made by Román Martínez Reyes – Universidad Tecnológica de Torreón – Ingeniería en Gestión de Proyectos – Diciembre 2014