The document describes a proposed financial permission escalation system. The system aims to automate the budget approval process whereby employees can submit bills to managers for approval. The bills then go through a workflow for review by managers and financial departments before a unique purchase order is generated if approved. The system is intended to make the budgeting process faster and more efficient compared to a manual paper-based system. It will provide a user-friendly interface and role-based access control.

1. Financial Permission
Escalation System.
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2. Sandesh Gawai
Avinash Sanap
Bhausaheb Gadhawe
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Project Guide
Project Members
Prof. Priyanka Chaumwal

3.  Introduction
 Aim
 Objectives
 Existing V/S proposed system
 Problem Statement
 Design & Implementation
 Details of hardware and software
 Major Results
 Future Scope
 Conclusion
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4. “ Financial permission escalation System” is a system which
means approving a budget from lower authority to higher
authority.
• This system provides balancing of revenues and expenditure
• It provides control and assures oversight .
• The mail goal of this system is Financial Planning and
Financial-Activity control.
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5.  The Project is aimed at developing fully
automated budget approval system.
 Employees submit bill to Manager.
 Bill passes through a workflow process.
 Manager and the employee –
a) can view status of bill
b)can generate reports
 Financial department will analyze the
proposed budget and credit it accordingly.
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6.  Automate the processes of budget
permission.
 Analyze expenditure of particular
department or an employee.
 Create a convenient user interface for
entering and storing detailed Information.
 To speed up the managerial and
administration work.
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7. MANUAL SYSTEM
TIME CONSUMING
SLOW DATA PROCESSING
NO USER-FRIENDLY
ENVIRONMENT
LOT OF PAPER WORK
DIFFICULT DATA ACCESS
COMPUTERISED SYSTEM
TIME SAVING
FAST DATA PROCESSING
USER-FRIENDLY ENVIRONMENT
SAVE PAPER WORK
EASY DATA ACCESS
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8.  Nowadays, Employee requirement
information manually entered into excel files
and then stored in DB.
 It requires lot of manpower and is time
consuming.
 This results in
Clustered data.
Poor analysis.
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9. • It provides user friendly interface.
• User will login to the system and login will be
based on the role of user.
• Access to the system will be based on roles.
• Roles will be based on the type of department
the user belongs to.
• Manager of the user may suggest changes to
the bill by writing directly to the employee .
• Budget approved by manager will be
forwarded to Finance Dept.
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10.  The Finance Department will analyze the
budget .
 After accepting a budget , the system will
generate a unique purchase order( PDF doc).
 This will be stored in the Admin DB.
 Notification regarding approval process will
be sent by the system to manager and the
employee.
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11. Design:
Administrator
Employee
He has the
Highest
Priority. He
issues all the
rights to the
users. He
manages the
system.
They have the Medium
Priority. They perform
their respective functions.
He has the
Lowest Priority.
He submits the
bill to
respective
managers.
Manager
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Permission
Employee
Admin Login
AdminAdmin Register
Employee/Manager
Response
View Request
Manager

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Login
RequestForBud
getApproval
ReviewBudget
FinalizeBudget
SendResponse
Employee
FinanceTe
am
Manager
ProcessReques
t
confirmResp

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16. Hardware and software
requirements:
 Hardware requirements:
Description
PC with 2 GB hard-disk and 256 MB RAM
Software requirements:
 The software specification for the system are listed
below:
 LANGUAGE : JAVA.
 DEVELOPER : Netbeans 7.1 or higher
 DATABASE : SQL Server 2005/2008
 OPERATING SYSTEM : Windows XP/VISTA/7
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17.  This system helps to convert strategic plans into
action. They specify the resources, revenues, and
activities required to carry out the strategic plan for
the management of budget in an organization.
 Provides an excellent record of
organizational activities
 Improves resources allocation, because all
requests are clarified and justified.
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18.  This system can be extended to client-server
applications for Android. The front-end of
Java application can be mapped to Android
allowing better access to system for all
employees.
 Employee fraud tracking and prevention by
setting up a Employee Analysis System which
can track unexpected/unexplained
transactions by risk assessing and auditing.
 Provide Graphical View for Monthly and
Annual Budget.
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19.  This software provides financial control &
budgetary control which can be used for any
organization where systematic and faster
budget management is required.
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 Principal- Prof. .
 Head Of Department- Prof.Uday Nayak
 Project Guide- Prof. Priyanka Chaumwal

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