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Institute for Management Studies

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Institute for Management Studies

  1. 1. OPTIMIZING YOUR TIME AND FOCUS Presented by: Jason W. Womack 805-798-1362 Jason@WomackCompany.com
  2. 2. To visit while you are waiting...www.SurveyMonkey.com/s/ybb01 it will take less than a minute ... I promise!
  3. 3. WELCOMEBefore you take ANY action tochange the way you work, call thisnumber for tips on getting started:(562) 319-4102enter: IMS-VIP CODE: 122
  4. 4. Time Management The Myth ...
  5. 5. PRODUCTIVITY MEANS...Please list THREE(3) words to describe“Productivity” onPage One.
  6. 6. PRODUCTIVITY MEANS...Please list THREE(3) words to describe“Productivity” onPage One.
  7. 7. WHAT DOES“Better” mean to you?
  8. 8. Time Management The Goal
  9. 9. YOU’RE UP...Maximize your productivityBe, work and live at your bestAchieve greater and morerewarding results
  10. 10. Resources SeeQuality HearPrinciples PracticePerformance UtilizeProductivity ImproveOpportunities BeingPriorities ManagingTeam TakingOrganization WorkBehaviors LiveSystems HaveImprovement SynchronizeSeminar DesignSustainable LeadingVision ResultingRole Coach
  11. 11. WORD TO IDENTIFY A CLASS OF THINGSNOUN design vision process
  12. 12. WORD TO DESCRIBE AN ACTION VERB action task delegate
  13. 13. TIME9615-minute blocks - sleep - commute - meals - everything else
  14. 14. ENERGY
  15. 15. THIS INCLUDES BOTH mental AND physical energy
  16. 16. THE BRAINFunctions intellect memory comprehension
  17. 17. THE BODY Composition water nutrients bone
  18. 18. FOCUSthe center of interest or activityan act of concentrating interest oractivity on something
  19. 19. ECOSYSTEMEcosystem: a biological communityof interacting organisms and theirphysical environment
  20. 20. How it works...•Ecosystem•Focus•Energy•Time
  21. 21. How it works...•Ecosystem•Focus•Energy•Time
  22. 22. How it works...•Ecosystem•Focus•Energy Please turn to Page 7•Time and write things you know need your time, energy or focus.
  23. 23. How it works...• Ecosystem• Focus• Energy• Time
  24. 24. How it works...•Ecosystem•Focus•Energy•Time “IF” this is is interesting to you, turn to page 7, and please write: google alerts
  25. 25. OPTIMIZING YOUR TIME AND FOCUS Presented by: Jason W. Womack 805-798-1362 Jason@WomackCompany.com
  26. 26. Please take out yourBlackBerry / iPhone ...
  27. 27. Open to a NEW email message
  28. 28. In the body of that message,type the word: cant (just like that)Press the space bar...
  29. 29. What happened?
  30. 30. cant became can’t
  31. 31. o = (805) 640-6401m = (805) 798-1362u = 020 8144 7000olda = (600 word email abouthow to maximize the MicrosoftOutlook Dashboard I writeabout)
  32. 32. Jason@WomackCompany.com
  33. 33. REMEMBER...Before you take ANY action tochange the way you work, call thisnumber for tips on getting started:(562) 319-4102enter: IMS-VIP CODE# 122
  34. 34. PAGE 7
  35. 35. GO FOR 40 ...What’s Really Going On?(Work To Think About)
  36. 36. Practice
  37. 37. Practice makes
  38. 38. Practice makes habit.
  39. 39. Comfort doing the same thing +Number of Repetitions 1 2 3 4
  40. 40. What takes up your time,energy and focus by mid-morning most work days?(Start with the obvious/easy ones!)
  41. 41. What tools, systems,technology, gear do youuse during the work-day?(Start with the obvious/easy ones!)
  42. 42. What do you do regularlyto re-invent and re-engagewith your life and work?(Start with the obvious/easy ones!)
  43. 43. Could practicingsomethingnew build anew habit?
  44. 44. Our Philosophy of Productivity Be, work and live at your 100% 63
  45. 45. In order for you to “be, work, live” at your 100%...
  46. 46. What will you need to have done...
  47. 47. What will you needto have done...how will you need to have been...
  48. 48. 8 on 9
  49. 49. I am at my best when ... page 7
  50. 50. JASON@WOMACKCOMPANY.COM
  51. 51. Set up your Daily Dashboard...and review it several times each day. www.OutlookDashboard.com
  52. 52. Use signatures as templates to answer frequently asked questions or provide the sameinformation to a different group or person. Knowledge Base...
  53. 53. Please think of one topic/question you know you typerepeatedly to anyone via e- mail...
  54. 54. Please think of one topic/question you know you typerepeatedly to anyone via e- mail... Directions... Contact information... How to... What are the benefits of... Where to find the... etc...
  55. 55. Do you have asignature with just your contact information?
  56. 56. Do you have asignature with just your contact information?
  57. 57. This one “signature” is 1343 words long. Enough to save me about_?__ minutes of typing/thinking time.
  58. 58. This one “signature” is 1343 words long. Enough to save me about_?__ minutes of typing/thinking time. If I typed 50 words a minute... 26 minutes!
  59. 59. www.OutlookDashboard.com
  60. 60. www.OutlookDashboard.com
  61. 61. www.OutlookDashboard.com
  62. 62. www.OutlookDashboard.com
  63. 63. www.OutlookDashboard.com
  64. 64. www.OutlookDashboard.com
  65. 65. CONTROL + SHIFT + M = A New E-mail Message(While you’re reviewing your calendar!)
  66. 66. For complete directions on setting up your Outlook Dashboard…Please visit:! www.OutlookDashboard.comWe’ll send the 39-page eBook for free thisweek…E-mail to request your own copy!
  67. 67. 12
  68. 68. 91
  69. 69. Identify ONE method or process you usedaily to manage your time effectively. 91
  70. 70. Identify ONE method or process you usedaily to manage your time effectively. When you have written that down, pleasestand up. 91
  71. 71. Identify ONE method or process you usedaily to manage your time effectively. When you have written that down, pleasestand up. Next, share your idea with one person toyour left or your right. 91
  72. 72. Identify ONE method or process you usedaily to manage your time effectively. When you have written that down, pleasestand up. Next, share your idea with one person toyour left or your right.In 3 minutes, please walk around to collect2 more ideas... talking to two other people. 91
  73. 73. Productivity is... 92
  74. 74. 93
  75. 75. Productivity:“Doing what I said I would do, inthe time that I promised.” 93
  76. 76. 94
  77. 77. Productivity:“Doing what I said I would do, inthe time that I promised.”I.D.e.A. 94
  78. 78. 95
  79. 79. Productivity:“Doing what I said I would do, inthe time that I promised.”I. IdentifyD.e.A. 95
  80. 80. 96
  81. 81. Productivity:“Doing what I said I would do, inthe time that I promised.”I. IdentifyD. Definee.A. 96
  82. 82. 97
  83. 83. Productivity:“Doing what I said I would do, inthe time that I promised.”I. IdentifyD. Definee. experimentA. 97
  84. 84. 98
  85. 85. Productivity:“Doing what I said I would do, inthe time that I promised.”I. IdentifyD. Definee. experimentA. Assess 98
  86. 86. 99
  87. 87. Create (and maintain, andreview!) agendas for people you meet or speak with regularly 99
  88. 88. 100
  89. 89. Remember, all of these tips aremethod first, technology second... 100
  90. 90. Remember, all of these tips aremethod first, technology second... This one tip can save you between 10-50% of the time you spend inmeetings, whether formal and scheduled or impromptu “in the hallway.” 100
  91. 91. RIGHT-CLICKHold and Drag toe-mail the agenda
  92. 92. 16
  93. 93. Work to Manage Answer the question: When am I finished on this? 107
  94. 94. Work to ManageUsing your lists of “think about/talk about” andthings to do, please write down several multi-stepoutcomes you are managing Answer the question: When am I finished on this? 107
  95. 95. 17
  96. 96. Work to Do Answer the question: Where do I start on this? 110
  97. 97. Work to DoUsing your list of “think about/talk about” writedown several next actions you need to DOas soon as possible Answer the question: Where do I start on this? 110
  98. 98. Important / UrgentThe “Eisenhower Principle”
  99. 99. Important / Urgent The “Eisenhower Principle”NOT URGENT + URGENT + IMPORTANT IMPORTANTNOT URGENT + URGENT +NOT IMPORTANT NOT IMPORTANT
  100. 100. EFFORT PAYO F F
  101. 101. Preparation Prevention Values Clarification PlanningRelationship Building True Recreation Empowerment
  102. 102. Preparation Prevention Values Clarification PlanningRelationship Building True Recreation Empowerment
  103. 103. 3 Kinds of Work We Have 118
  104. 104. 3 Kinds of Work We Have Work we have to think about 118
  105. 105. 3 Kinds of Work We Have Work we have to think about Work to manage over time 118
  106. 106. 3 Kinds of Work We Have Work we have to think about Work to manage over time Work to do sooner than later 118
  107. 107. Our specialty...the “-ologies”What makes for a “productive” day? 120
  108. 108. Psychology:What happens when you’re thinking about working? 121
  109. 109. 122
  110. 110. Technology: Wasn’t “gear” supposed tomake life and work easier??? 123
  111. 111. 124
  112. 112. Sociology:What happens when you sitdown with other people and try to get things done? 125
  113. 113. 126
  114. 114. THANKYOU
  115. 115. MasteringWorkplace Performance presented by: Jason W. Womack Jason@WomackCompany.com
  116. 116. Join the Mastering Workplace PerformanceCertification program Email today for your information packet, next session starts April 16th, 2012... jason@womackcompany.com

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