The document outlines a project report for a food distribution management system, designed to automate record-keeping for ration card holders, their families, and food grain distribution. It highlights the shortcomings of the current manual processes, such as lack of centralized data and inefficiencies, and proposes a software solution that centralizes data and improves management. The report also details the system's advantages, functionalities, and required software and hardware specifications.

1. PROJECT REPORT
ON
FOOD DISTRIBUTION MANAGEMENT SYSTEM
INTERNAL GUIDE
Ms. AKSHATA KULKARNI
SUBMITTED BY :
AMIT PUJARI (09U11202)
MD HANIF M A (09U11211)

2. INTRODUCTION:
"Food Distribution” is a desktop application designed to manage all
the ration card holder’s details, their family member’s details and food grains
allotted to each card holder based the number of family members. This
system automates the manual record keeping system of food grains
distributed to all the card holders based on their card types.
The way our food is distributed cements in place production,
consumption and trading practices that destroy the environment harm animals
and are deeply unjust.

3. Threemaincomponents of Food Distribution:
•Transport infrastructure, such as roads, vehicles, rail transport, airports, and
ports.
Food handling technology and regulation, such as refrigeration, and
storage, warehousing.
Adequate source and supply logistics, based on demand and need.
•This report examines the impact of food distribution networks on our
environment, economy, culture and communities, and their contribution to
climate change.
•We offer a sustainable vision for the future of food distribution, and provide
a roadmap for government, business and civil society to help get us there.

4. FoodDistributionFeatures& Functionality:
Food distribution software is a specialized form of warehousing and transportation
management software.
Specificfeatures include:
Order Entry: Order entry initiates the entire food distribution cycle, so the system
should be able to store past customer orders and display them through sorting filters.
This helps users review customer history and automatically prepare “standard
orders” made by customers on a regular basis.
Catch Weight Management: Since weight and quantities vary tremendously, a
food distribution program needs the ability to track the weights of meat and produce
throughout the delivery and distribution cycle and tie those to the ordering and
accounting systems.
Inventory Control: This includes lot tracking, which can integrate with barcode
scanning or radio frequency identification (RFID) implementations to note when
and where certain items were delivered, which will be particularly useful during a
food recall.

5. PROBLEMDEFINITION:
Food distribution management system in present days is manually
maintained in registers and the cards are manually seen and verified, to distribute
food for respective card holder. Maintaining these records is heavy and insecure
where the records can be damaged, altered and malpracticed. Thus the problem is
that the data is open and not centralized.
As software, food distribution management system has overcome all
these problems where the data is completely secured and centralized, where the
distribution happens properly and the remaining supplies can also be easily
verified. Thus keeping the data centralized and the interface made available to all
the users makes it easy and reliable to all the distributers and the government.
Food distribution software helps to maintain the accounts of the firm
along with sales in a details and clear picture. Helps easy flow of work.
No need of any paper work will be involved into the system; every
aspect will be saved in the software clearly.

6. EXISTINGSYSTEM:
All the food distribution activities are managed manually through
traditional means of record keeping. The desired report generation is not
possible and has to be carried out manually.
Records maintained and updated are not submitted back to the government. No
centralized data, No data security, Manual feed and alteration. Remaining
grains records are not maintained, it has to be manually calculated and
maintained.
Limitations of Existing System:
•Need more man power to keep a track on the work flow.
•More paper work is involved in the business.
•Takes lot of time to search for client details.
•Easy work will not be involved.
•Cannot keep a track on sales of the firm.
•More workers are needed, in order to take care of different departments.
•Takes lot of time to search for the products.

7. PROPOSEDSYSTEM:
All the activities are managed by a set of user interfaces that takes care
of data management helping the users to easily carryout the tasks of food
distribution. The proposed system also provides in generation of reports based on
different criteria with ease.
A window application is developed in such a way that software will reach all the
objectives of the firm in and proper way. Each and every departments will be
assigned in the software so that there will be a proper data of sales, transports and
storages.

8. Advantages of proposed System:
•It automates the management of data related to Food Distribution
•It helps in the generation on report based quires
•It provides the user in generation of reports based on different criteria.
•Uniformed friendly, courteous drivers insure on time deliveries.
•No man power required to keep a track of proper data of sales, transports and
storages.
•Food distribution software helps to maintain the accounts of the firm along
with sales in a details and clear picture.
•Helps in frequent deliveries and with our geographical reach we can make
emergency deliveries when required.

9. SYSTEMREQUIRMENTS:
Front - End Tool: VB.NET.
•Reason: The front tool used is VB.NET because we can develop a good front-end
and also it supports OOP concepts required for modern day programming.
•Back - End Tool: Oracle.
•Reason: It facilitates in handling queries, managing table data and designing a
good database system.
HARDWAREREQUIRMENTS:
Processor : PENTIUM IV
RAM : 512MB or above
Hard Disk : 20GB of available hard disk space
Screen Resolution : 600 X 800

10. SOFTWAREREQUIRMENTS:
Platform : WINDOWS (2000, XP), WINDOWS 7
IDE : Visual Studios 2008
Database : Oracle

11. Da t a Fl ow Dia gr a m:
Admin
CARD_TYPE
CARD_HOLDER
FAMILY_MEMBERS
GRAINS
DISTRIBUTION
LOGIN
READ/
STORE
READ/
STORE
DATA
STORAGE

12. ER DIAGRAM:
ADMIN
USERNAME PASSWORD
CARD_TYPE
ID CARD_NAME
CARD_HOLDER
ID NAME
FAMILY_MEMBERS
ID NAME
GRAINS
ID NAME
DISTRIBUTION
ID GRAIN_ID
DIST_DATE MONTH_LTABLE
CRITERIA
ADDRESS CARD_TYPE
CARD_HOLDER
CARD_HOLD
ER
ADD/FE
TCH
ADD/F
ETCH
ADD/F
ETCH
ADD/FE
TCH
STOCK
TYPE
OF
CARD
HOLD
ER?
ADD/F
ETCH
1
N
1
N
1
N
1
N
1
N
M
N
M
N

13. FORMDESIGN: