This document discusses American Intercontinental University shifting its file paradigm from paper to electronic imaging in 2009. It overviews the transition of the main campus from Atlanta to Chicago and describes how centralized services now provide imaging for admissions, financial aid, transcripts, and other student documents across campuses. The initial challenges of change management and training are addressed. The current process involves scanning all documents for quality assurance and electronic access by different departments. Benefits include consistent processes, one shared document view, and a culture now accustomed to electronic files.
Anonymous Assignments: Core product or Customisation?BlackboardEMEA
The Electronic Management of Assessment (EMA) has been defined as a key strategic project by the UK Heads of e-Learning Forum and other national agencies such as the Jisc and UCISA within the UK higher education sector, with the preservation of student anonymity to ensure fairness in the marking process a key requirement for many institutions. The University of York has had a longstanding interest in this assessment domain, and has been supporting anonymous assignment file submission since 2007 through a locally developed building block extension to Blackboard. Blackboard’s introduction of anonymous marking in 2014 (April release) was a welcome contribution to the institutional tool-set and has also offered some important functionality to meet these demands, supporting the continued growth of summative e-submission within the sector.
This session will provide participants with a detailed overview of the ‘end-to end’ workflow currently supported by York’s anonymous assignment toolset, from student submission in Blackboard to distribution of feedback and marks to students via the student records system (SITS e:Vision). The reactions of students, markers and departmental administrators to the increased uptake of EMA will be discussed, with the presentation drawing on detailed evaluation from a range of academic departments, also highlighting areas for further development of the bespoke toolset.
The bespoke approach developed by York will be compared and contrasted with the parallel development of anonymous marking within Blackboard Learn’s assignment tool. We will reflect on our immediate priorities for technical development in this area, given the enhancements in the core product and the promising development work which Blackboard is currently undertaking with SITS Tribal towards a more closely integrated assessment pathway, and will consider the strengths of our locally developed workflow and potential of the core Blackboard tools in relation to our established requirements for EMA. Participants will be invited to consider the pros and cons of both approaches, the implications for the development of assessment and feedback strategies and how Blackboard’s assignment toolset might be developed moving forward.
Anonymous Assignments: Core product or Customisation?BlackboardEMEA
The Electronic Management of Assessment (EMA) has been defined as a key strategic project by the UK Heads of e-Learning Forum and other national agencies such as the Jisc and UCISA within the UK higher education sector, with the preservation of student anonymity to ensure fairness in the marking process a key requirement for many institutions. The University of York has had a longstanding interest in this assessment domain, and has been supporting anonymous assignment file submission since 2007 through a locally developed building block extension to Blackboard. Blackboard’s introduction of anonymous marking in 2014 (April release) was a welcome contribution to the institutional tool-set and has also offered some important functionality to meet these demands, supporting the continued growth of summative e-submission within the sector.
This session will provide participants with a detailed overview of the ‘end-to end’ workflow currently supported by York’s anonymous assignment toolset, from student submission in Blackboard to distribution of feedback and marks to students via the student records system (SITS e:Vision). The reactions of students, markers and departmental administrators to the increased uptake of EMA will be discussed, with the presentation drawing on detailed evaluation from a range of academic departments, also highlighting areas for further development of the bespoke toolset.
The bespoke approach developed by York will be compared and contrasted with the parallel development of anonymous marking within Blackboard Learn’s assignment tool. We will reflect on our immediate priorities for technical development in this area, given the enhancements in the core product and the promising development work which Blackboard is currently undertaking with SITS Tribal towards a more closely integrated assessment pathway, and will consider the strengths of our locally developed workflow and potential of the core Blackboard tools in relation to our established requirements for EMA. Participants will be invited to consider the pros and cons of both approaches, the implications for the development of assessment and feedback strategies and how Blackboard’s assignment toolset might be developed moving forward.
TLC2016 - Gearing up academic support and training to power along an automate...BlackboardEMEA
Presenter: Alicia McConnell
Organisation: University of Anglia
Description: Since September 2015 UEA auto-journeyed 3,500 summative student grades from Blackboard to SITS. Grades in Blackboard were generated through use of the assignment and journal tool and from manual submissions, video submissions, group submissions and late submissions. We have included as many exceptions we can think of (extensions, delegated marking, team marking) and used the widest possible range of feedback tools. Preliminary results suggest the students have enjoyed having their summative assessment contextualised with their learning materials instead of separately on SITS / eVision as before. Markers and moderators too seem pleased with the feedback tools available to them and the flexibility the grade centre offers them.
Is falling backwards (called Slain in the spirit in the Evangilical world) a sign of acceptance with God? The answer is emphatically NO, it never has been and it never will be.
From the creation the moral law was an essential part of God’s divine plan, and was as unchangeable as Himself. The ceremonial law was to answer a particular purpose in Christ’s plan for the salvation of the race
A Biblical examination of the doctrine of the rapture and a brief look at some of the Movies that help promote it's fallacy. left behind, satan, devil, Noah, blasphemy, revelation,
Organizational structure and Church Governance slidesZebach SDA Church
Organizional Structure and Church Governance forms two phases where the church of Christ has formed and operated for the delivery of the Gospel to humanity and the receiving of humanity into the fold of Christ in preparation for his second coming. It is God’s divine plan to function separate and apart from worldly structure and governance that it be a bacon of administration for humanity
TLC2016 - Gearing up academic support and training to power along an automate...BlackboardEMEA
Presenter: Alicia McConnell
Organisation: University of Anglia
Description: Since September 2015 UEA auto-journeyed 3,500 summative student grades from Blackboard to SITS. Grades in Blackboard were generated through use of the assignment and journal tool and from manual submissions, video submissions, group submissions and late submissions. We have included as many exceptions we can think of (extensions, delegated marking, team marking) and used the widest possible range of feedback tools. Preliminary results suggest the students have enjoyed having their summative assessment contextualised with their learning materials instead of separately on SITS / eVision as before. Markers and moderators too seem pleased with the feedback tools available to them and the flexibility the grade centre offers them.
Is falling backwards (called Slain in the spirit in the Evangilical world) a sign of acceptance with God? The answer is emphatically NO, it never has been and it never will be.
From the creation the moral law was an essential part of God’s divine plan, and was as unchangeable as Himself. The ceremonial law was to answer a particular purpose in Christ’s plan for the salvation of the race
A Biblical examination of the doctrine of the rapture and a brief look at some of the Movies that help promote it's fallacy. left behind, satan, devil, Noah, blasphemy, revelation,
Organizational structure and Church Governance slidesZebach SDA Church
Organizional Structure and Church Governance forms two phases where the church of Christ has formed and operated for the delivery of the Gospel to humanity and the receiving of humanity into the fold of Christ in preparation for his second coming. It is God’s divine plan to function separate and apart from worldly structure and governance that it be a bacon of administration for humanity
The University of Wisconsin SES - a New Kind of SIS!Salesforce.org
Presentation from Salesforce.org Higher Ed Summit 2017 by:
Andrea Deau, University of Wisconsin Extension
In 2016, the University of Wisconsin System's Flexible Option added a new business degree to its online competency-based portfolio. An innovative learning structure brought new challenges to operations and systems already stretched by UW Flex's unique needs. Pushed to capacity and with a tight one-year timeline, the build of a centralized student engagement system (SES) was taken on. When UW Flexible Option was launched, it was known that existing technology and systems infrastructure were not designed to support centralized operational services or accommodate a competency-based modality. Given the lack of existing solutions in the marketplace, and the tight timeline, the path to a successful future rested with internal development of an integrated student engagement system designed to provide users with an optimal service experience. Presenters will share how they leveraged Salesforce to build a new kind of student information system (SIS) managing the student lifecycle, admission through graduation.
TLC2016 - Assessment Journey: a programme to enhance the educational experien...BlackboardEMEA
Presenter: Brian Irwin
Organisation: Sheffield Hallam University
Description: The Assessment Journey Programme at Sheffield Hallam University (UK) is continuing its progress towards delivering the changes needed to provide a seamless, improved and effective assessment experience for students and staff.
Within this session we will present on the changes needed in order to shape our institutional vision for assessment and the technology required within it. We will share our experiences of exploiting Blackboard solutions (including the Grades Journey) to implement the technological future state for online management of assessment, and report on the lessons learned and the challenges faced around merged enrolments, extension management, and reassessment.
Targets, Assessment, Intervention, Progress: Our progress with MyProgressmyknowledgemap
Presentation delivered by Julie Martin, Head of Placements and Work Based Learning, The University of Northampton at MyKnowledgeMap summer conference 2015 'Placement Assessment in Challenging Environments - The Journey for Nursing & Allied Health'
Recording student clinical experiences as potential future learning resources to support practical skills in veterinary science and dentistry education at the University of Bristol. A talk about software developed by the Institute for Learning and Research Technology, presented at the Higher Education Academy (HEA) science, technology, engineering, and mathematics (STEM) workshop on Crowdsourcing in Higher Education in February 2014, in Bristol.
1. Shifting the Paradigm
Centralized Services
Imaging
Connie Johnson
Vice President
Academic Operations
Associate Provost
April 23, 2010 F5.129
2. American Intercontinental
University
Campuses
Online campus (Main)-Chicago
Atlanta
Houston
London
South Florida
3. Shifting File Paradigm
1. Overview
2. What we scanned
3. How we scanned
4. What is our process now
5. Challenges and Successes
4. 2009 Transition
In early 2009, we relocated our Main
Campus from Atlanta to Chicago
The AIU Main campus provides centralized
services to the branch campuses in the
p
following areas:
• Admissions Files Quality Assurance
• Registrar and Student Records
• Prior Learning Assessment (including
transcript evaluation)
5. Why did we do this?
• Efficiency
• Quality Assurance
• Ease of Process
• Reduce training and retraining
• Better service to students
7. What did we do first?
Discussed and Outlined plan with
Campus staff
( to gather their ideas and gain their buy in)
This was critical!
Introduced Imaging
Trained, Troubleshooting, Retrained
(including meeting with vendor)
• Implemented each campus individually
8. Critical Partnerships
IT Department
Vendor-Image Now
(perceptivesoftware)
Life’s all about pictures and
partnerships
10. What did we scan?
All student documents including:
• Admissions documents
• All Financial Aid documents
• Transcripts
• Transfer credit worksheets
• SAP appeals letters
• POB/POG verification
• Course overload approvals documents
• Any other student document
11. What is our process now?
Admissions
– All admissions files are scanned including Enrollment
Agreement, Attestation (POG), Application, Proof of English
Proficiency (if required)
– Admissions documents are reviewed by Quality Assurance
(report provided each evening of documents
missing, signatures, missing, incorrect information, etc)
– If Admissions documents are not completely correct within
72 hours, the enrollment is cancelled
12. What is our process now?
Financial Aid
– Campus staff scans all documents needed for Financial Aid
– Financial Aid documents are reviewed, approved and
Financial Aid i di b
Fi i l is disbursed centrally
d t ll
– Financial Aid staff at campuses are available for student
contact/questions/documents
Transcript Evaluation
All transcripts are scanned and only electronic copies are used
for review (including faculty review)
Transfer credit worksheet is completed and scanned
Once approved, transfer credit is entered by Universiy
Registrar’s office
13. What is our process now?
Satisfactory Academic Progress
– SAP calculation by University Registrar
(Campus Vue--Centralized)
– SAP Notifications are automatically emailed to student
SAP Appeals
– SAP appeal letter is scanned into Image Now
– SAP appeal information is collated by centralized SAP
Appeal process
– SAP appeal information is then electronicially provided to
campus for SAP appeal meeting
14. What is our process now?
Registrar’s Office/Academics/Student Affairs
• All student information is scanned into Image Now using
document codes (What about confidential information?)
• Document tracking reports are used for information and
Quality Assurance
• In 2009, we scanned all active student files
Who Does This?
We have Manager of Imaging Services, Imaging Department and
Imaging Specialists at each campus
15. What were our challenges?
Fear of the unknown/Resistance to change
New processes/Training and refining training
Changing from a culture of paper to a
culture of electronic files
16. • Student files are electronic at all campuses!
• One document viewed by all
• Consistent audit retrieval processes
• No duplicate documents
• Shared documents with all departments
• Happier employees
• A culture of imaging
17. Where are we now?
Consistent processes. Imaging is in our
culture
We love
imaging!
18. Questions or comments?
Connie Johnson
(Connie.Johnson@aiuniv.edu)
(Connie Johnson@aiuniv edu)
847.736.4655