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Event & Catering (Banquet Solution)
- 1. PROLOGICFIRST Web-based Multi-venue Events &Catering Software Events & Catering
- 2. PROLOGICFIRST Scope Integrated software including –Venue and function scheduling, – Clients database & contracts, – Food & Beverage and other services, – Reporting and correspondence and – Intelligent eMinders
- 3. PROLOGICFIRST Unique features • Webbased, • Multi-venue, • Shared clients database, • Central bookings and bookings at each venue, • Integrated with back office systems for materials, costing and accounting.
- 4. PROLOGICFIRST Multi-venue Log-In Log inas a central user with access to all sites or as a venue specific user.
- 5. PROLOGICFIRST Quick Launch Menu Keyboard Shortcutsfor quick launch of menu options
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- 7. PROLOGICFIRST Customization Customized to eachvenue or chain.
- 8. PROLOGICFIRST Customization YOU CAN MAINTAINDEFAULT TEMPLATES FOR TERMS & CONDITIONS AND THE SAME CAN BE CUSTOMISED WHILE GENERATING SPECFIC CONTRACTS
- 9. PROLOGICFIRST YOU CAN SETUP EVENT TYPES required for rates, MIS statistics Event Types Event Tasks Customization
- 10. PROLOGICFIRST YOU CAN SETUP EVENT TYPES required for rates, MIS statistics Customization Set Up Types Cancellation Reasons
- 11. PROLOGICFIRST Customization Bookable venue spacesand space combinations. Capacity per space per set-up type.
- 12. PROLOGICFIRST Venue Rentals Standard pricingis defined per venue- space per set-up time. Higher prices may be set-up for Premium dates. Of course, these can be edited during sales.
- 13. PROLOGICFIRST Standard Menus /Packages Create standard packages for reference These packages may be edited during the sales process and new packages can be created on-the- fly. The packages may be priced any way while creating contract
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- 15. PROLOGICFIRST Booking Diary fora Venue Daily View of venue booking diary for all Venues. Click on a date / time to view booking details. Unique
- 16. PROLOGICFIRST Booking Diary fora Venue Daily View of venue booking diary for a single venue. Click on a date / time to view booking details.
- 17. PROLOGICFIRST Booking Diary fora Venue Weekly View of venue booking diary for all venues. Click on a date / time to view booking details. Unique
- 18. PROLOGICFIRST Booking Diary fora Venue Weekly View of venue booking diary a selected venue. Click on a date / time to view booking details.
- 19. PROLOGICFIRST Booking Diary fora Venue Monthly View of venue booking diary for all venues. Click on a date / time to view booking details. Unique
- 20. PROLOGICFIRST Booking Diary fora Venue Monthly View of venue booking diary for a selected venue. Click on a date / time to view booking details.
- 21. PROLOGICFIRST Quick Booking In DayView, click on a start time and the on an end time and click the Quick Booking icon. To add more details, click on Save and Continue.
- 22. PROLOGICFIRST Unique! • View latestavailability on any day at any venue / space. • Create / manage any booking at any venue on any date.
- 23. PROLOGICFIRST Booking Details Multiple functionswithin a single event booking. Multiple function spaces and set-up per event booking.
- 24. PROLOGICFIRST Menu & Pricing •Use standard package, modify a standard package or build a new one while negotiating a booking. • Add rental, F&B and equipment per function / event.
- 25. PROLOGICFIRST Cost Calculator • Estimateevent cost based on Chef’s estimate of portions per item that will be served. • Add cost of 3rd party rental / fees for equipment or additional services. Negotiate event pricing based on cost information and target margins. Option to compare pre- event cost estimate with post-event actual cost record. Unique
- 26. PROLOGICFIRST Function Price includingTaxes • Modify pricing and add taxes to arrive at selling price.
- 27. PROLOGICFIRST Add equipment andservices
- 28. PROLOGICFIRST Schedule Departmental Tasks Notification/ reminder sent to concerned Departments prior the function.
- 29. PROLOGICFIRST Event Notes andTerms • Add internal event notes for specific or all functions. • Modify standard terms to event-specific terms. The modified terms will be merged with the Event Proposal / Contract.
- 30. PROLOGICFIRST Deposits & Payment •Accept and record deposits and payments. The payment due is summarized on the right. • When used in standalone mode, Payment Receipts are generated from the system.
- 31. PROLOGICFIRST Deposits & Payment •Contracts may be tentative, confirmed, finalized or cancelled. • Amendments to Confirmed contracts are tracked. • Finalized Contracts may be amended, but, only with supervisory access.
- 32. PROLOGICFIRST Default Screen showingthis week events Future Events are shown on top Settlement Status of in Progress Events Option to Print Function Sheet Option to E-Mail Contracts Option to send reminder letters Option to Sort on Date, Time, Room Contract Print latest contract or previous amendments. Print or email.
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- 34. PROLOGICFIRST Default Screen showingthis week events Future Events are shown on top Settlement Status of in Progress Events Option to Print Function Sheet Option to E-Mail Contracts Option to send reminder letters Option to Sort on Date, Time, Room Multi-function Events List
- 35. PROLOGICFIRST Default Screen showingthis week events Future Events are shown on top Settlement Status of in Progress Events Option to Print Function Sheet Option to E-Mail Contracts Option to send reminder letters Option to Sort on Date, Time, Room Multi-function Events List View summary of events. Default view – next 7 days. Print Contracts and Function Sheets. Add items to Contracts. Start or close events, including invoicing.
- 36. PROLOGICFIRST Default Screen showingthis week events Future Events are shown on top Settlement Status of in Progress Events Option to Print Function Sheet Option to E-Mail Contracts Option to send reminder letters Option to Sort on Date, Time, Room Print latest or amended Function Prospectus. Highlight changes to FP. Function Prospectus Mail directly to Departments for action.
- 37. PROLOGICFIRST Default Screen showingthis week events Future Events are shown on top Settlement Status of in Progress Events Option to Print Function Sheet Option to E-Mail Contracts Option to send reminder letters Option to Sort on Date, Time, Room Function Prospectus Combined Function Prospectus For multi-venue and Multi-dated events
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- 40. PROLOGICFIRST Event Operations START AFUNCTION Contract cannot be amended once you do this unless you have special access rights EVENT STATUS • Confirmation may be linked to deposit policy • Contract cannot be amended once finalized unless you have special access rights
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- 42. PROLOGICFIRST Close Event &Invoice Finalize Guest Count. Add any additional items / charges and Invoice. Events may be invoiced only when all Functions have ended.
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- 44. PROLOGICFIRST Sales & Marketing RichReporting
- 45. PROLOGICFIRST Default Screen showingthis week events Future Events are shown on top Settlement Status of in Progress Events Option to Print Function Sheet Option to E-Mail Contracts Option to send reminder letters Option to Sort on Date, Time, Room YOU CAN SET UP VENUE WISE AND SALES MAN WISE YEARLY AS WELL AS MONTHLY TARGET. You can specify yearly budget which may be distributed in any manner across months Set Budgets
- 46. PROLOGICFIRST Client’s Database List ofClients with contact information. Drill down to past events and details of past events.
- 47. PROLOGICFIRST Client Profile Link with Accounts Receivables. Classifyclients. Example – • Credit approved • Blacklist
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- 49. PROLOGICFIRST Event Type wiseBookings Register
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- 55. PROLOGICFIRST Venue wise BudgetVariance
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- 57. PROLOGICFIRST Salesman wise Budget/ Variance
- 58. PROLOGICFIRST Revenue Head wiseBusiness
- 59. PROLOGICFIRST Average F&B Revenueper Cover by Venue
- 60. PROLOGICFIRST Average Revenue perCover by F&B Item
- 61. PROLOGICFIRST Event Type wiseBusiness
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- 64. PROLOGICFIRST Notional Contract Cost Estimateof cost based on standard costs entered by the user into the system … hence notional.
- 65. PROLOGICFIRST Payments Outstanding Useful whenthe system is used in standalone configuration. Else, will be reported by Back Office Accounting software.
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- 68. PROLOGICFIRST Integrate with TouchéPOS for invoicing or generate invoices stand-alone. Optionally, share client profiles across venues. Integrate with Web Prol’IFIC for back office functions like Receivables, Materials Management, F&B Costing and Back Office Accounting. Integration
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