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Event action plan
- 1. Event action plan: HostThomas Richard (Management Officer of Starbucks Coffee Company, Washington DC) Name of event Business lunch Date of event 26th April, 2014 Time of event Around 1:00 pm-3:00pm Location for event The Grill Room Event coordinator/ contact person Manager of the restaurant Mr John Smith Contact number: 887-446- 0978 Guests Mr Robert Gayle [owner of the property (building) in Eastern Market, Washington DC.) Mr Kanye Sawyer (senior General Manager of Starbucks Coffee Company, Washington DC) Mr Shaun Cruise (senior Manager of manufacturing and finance department of Starbucks Coffee Company, Washington DC) Objectives To make a business partnership contract with Mr Robert Gayle who is the owner of a building in Eastern Market if Washington DC. Starbucks Coffee Company wants to increase its manufacturing as there has been a sufficient growth in demand faced by the company. Therefore in order to expand the manufacturing process, a property or a building is required for the manufacturing purposes. We have to aware Mr Robert
- 2. Gayle of theprofitable and productive performance of the company. Hence we will ensure him that he will never ever get disappointed or face any kind of loss by investing with us. Nevertheless he will be the owner of a significant amount of profit of our company. Description of event It will be a corporate lunch with a sophisticated environment and an elegant service. Staffing Mr Teri Rogers (Manager of information technology department) will accompany us in the management of presentation boards for a short time. Invitation cards: A grey background colour with brown patterns of coffee beans and leaves is chosen with a thin and relatively thick green coloured boundary at the right and left sides of the card respectively. The logo of “Starbucks Coffee Company” will be on the top left corner of the card. The card will open in a buttoned style by unbuttoning the card from the right side of the boundary of the card at the centre. The material used for the outlook of the card will not be simply paper of high quality. It will be high quality cardboard and cloth as well. Nevertheless paper will merely be used only for the written invitation which will be placed inside the card. PLEASE JOIN US FOR A Corporate lunch Saturday April 26th, 2014 1 o’clock in the Afternoon Hosted by Thomas Richard (Finance Officer, Starbucks Coffee Company, Washington DC) Venue: The Grill Room 1050 31st St NW, Washington, DC 20007 We will be waiting for u.
- 3. Service and tableplan: A “Silver Service” style will be used. The table will be set in first-rate and splendid silverware for soup, main courses and dessert. Plates will be positioned before the guests by the waiters of the restaurant and each guest will be served individually. A fork and service spoon will be used by the waiter to serve the hot food to each guest and all food will be served in silver dishes. Garnishing and dressing will be lavish. A rectangular table of 4 feet 6 inches by 2 feet 6 inches will be arranged for 4 covers. The silverware and flatware for the entire lunch will be arranged before the soup will be served. The cutlery will include: Soup spoon Lunch spoon, fork and knife Dessert spoon and fork A side plate A side knife A wine glass A cruet stand, an ashtray and lunch napkin will also be placed. Costs of event: Booking of table and reservation $2500 Service charges and lunch $2000 Foods and drinks serving plan: Soup will be served. Sweet potato soup with bacon panna cotta, sage and toasted pumpkin seeds will be served. 1:15pm Shaved heirloom carrot salad and chef’s garden butter lettuces will be served. The former will include lobster, ginger, mint and yogurt. However the latter will include butternut squash, cheese, watermelon and radish. 1:30pm Herb roasted chicken breast and shrimp, grits and grillades will be served along with red wine. 2pm Their special ice-cream will be served for the dessert 2:45pm ` The vegetarian food will be served to Mr Robert Gayle as he is a strict vegetarian. Overall plan for the day of event: I will call Mr Robert Gayle for a courteous reminder of the lunch at 10am in the morning on 26th April, 2014. A conveyance will be sent to Mr Robert Gayle’s destination at 12:30pm by the company. I will reach the restaurant at 12:30 sharp before the other guests arrive. The food and beverages will be served in the order and according to the plan as already described.
- 4. However the discussionabout the contract and deal will be done during the serving of salad and lunch. The lunch will end at 3pm and Mr Robert Gayle will be assisted in going back by the company. The car of the company will drop him back. Health and hygiene checklist: Quality of mineral water drinks and other beverages served. Quality of food regarding usage of fresh ingredients and health and hygienic factors. To make sure that the waiters and cooks are taking care of health and hygienic factors. Cleanliness of table, table cloth, napkins and silverwares Cleanliness of knives, forks and spoons Menu Evaluation tool: Mr Robert Gayle will be particularly called and especially asked after he reaches back at his destination about the impression he got. He will be asked whether he was pleased by the food and beverages or not. We will ask him whether the comfort level perceived by him was met or not. An email will also be sent to him in order to thank him for taking some time out from his daily routine for us. We will thank in anticipation and remind him of our company’s profitable performance and good reputation. We will tell him that we are eagerly waiting for his reply and we hope that he considers our deal and does not disappoint us.