The document provides instructions for creating a PowerPoint presentation on evacuation procedures for an RTC building. It explains how to open PowerPoint, add slides, insert text, images and change themes. The presentation includes slides outlining evacuation procedures for different floors of the building, with images and text. The last slide concludes the presentation and asks for questions. The summary is presented in 3 sentences or less.

1. How to Create a Power Point
Presentation
Presented by Gary English

2. Before You Begin
• Plan what information you need to share.
• Gather necessary information and images.
• For this exercise I will be creating a Power
Point on the “Evacuation Procedures for the
RTC Building”

3. Locate the PowerPoint Program
There are many ways to locate the Power Point.
• Click the “Start” button at the lower left of your
screen to open its menu.
• At the “Search programs and files” box type
powerpoint.
• Press “Enter” and the program will start.
• If there is a PowerPoint icon (orange “P”)
located on your “Taskbar” at the bottom of your
screen, click it and the PowerPoint will begin.

4. The Display Will Look Like This

5. Add Text
Left click the
mouse in the title
placeholder box
and type the title
of your project.
Do the same for
your name in this
box.

6. Your Screen Should Look Something
Like This:
• My Title
• My Name

7. Select Your Next Slide
Select “New Slide” and choose the style of slide you
want to use next. Do this for each new slide you need to
use. I chose “Title and Content” for my next slide.

8. Type Title Here and Text Below

9. If an Evacuation is Ordered
According to Mott’s Department of Public Safety:
1. Take personal belongings. This is what my next slide looks like.
2. Close, but do not lock, doors.
3. Turn off electronics and lights.
4. Only persons with disabilities should use the elevators.
5. If elevators cannot be used, go to stairway landings and
wait for assistance.

10. Select Another Slide
Select “New Slide” and choose the style of slide you
want to use next. If you choose a slide that does not
have a text box (such as “Title Only”) and you want to
add text you will need to insert a text box.

11. Inserting a Text Box

12. If an Evacuation is Ordered
According to Mott’s Department of Public Safety:
1. Take your keys and other personal belongings.
2. Close, but do not lock, doors. My slides look like this and the next one.
I used the same style of slide for each.
3. Turn off electronics and lights.
4. Persons with disabilities should use the elevators.
5. If elevators cannot be used, persons with disabilities should
go to stairway landings and wait for assistance.

13. If an Evacuation is Ordered (cont.)
6. Avoid using the elevators. Make them available to those with
disabilities.
7. Using the nearest exit, move at least 500 feet from the building.
8. Do not re-enter the building until authorized by the
Department of Public Safety.
I inserted a picture here. In the
following slide I will show you how
to do this, and then show you how
to change the “Theme” of the slide
which affects its layout and color.

14. Inserting a Picture
• There are three ways to obtain a picture:
• Clip Art
• Copy and Paste
• Use Computer’s Snipping Tool

15. Use Clip Art on Your Computer

16. Enter What Art You Want

17. Click an Image to Select and Place

18. Adjust the Size of Your Image

19. Another Resizing Method

20. Copy and Paste
Locate an image from any source on your computer. By
“right clicking” on the image a pop up window will
come up with options. Select “copy image” and the
image will be captured.

22. Use Computer’s “Snipping Tool”
• Select an image that cannot be selected for a
simple “cut and paste.”
• Click the “Start” button at the bottom left of
your computer screen.

23. Use Computer’s “Snipping Tool”

24. Select New to Open Menu
When the snipping tool
pop up appears click
“New” then click
“Rectangle Snip”. The
screen goes ghost grey,
and then you position the
+ crosshair at the end of
your cursor to one corner.
Hold the left mouse
button down while
dragging the plus sign to
the opposite corner until
the image is “boxed."
Release the button and
the image is captured.

25. This is What a Captured Image
Looks Like

26. If an Evacuation is Ordered (cont.)
6. Avoid using the elevators. Make them available to those with
disabilities.
7. Using the nearest exit, move at least 500 feet from the building.
8. Do not re-enter the building until authorized by the
Department of Public Safety.
Selecting a “Title and Content” slide
I entered my text then “right
clicked” the slide and pasted the
image I had just captured with the
snipping tool. Clicking the image a
small box appears around it. When
you hover near the top of the box a
crossed arrows image appears.

27. If an Evacuation is Ordered (cont.)
6. Avoid using the elevators. Make them available to those with
disabilities.
7. Using the nearest exit, move at least 500 feet from the building.
8. Do not re-enter the building until authorized by the
Department of Public Safety.
By holding down the left mouse
button you can drag the image to
wherever you want on your slide to
position it. When you release the
button the image stay where it is
placed. Be careful where you place
the image so as not to block from
view any text as is seen here.

28. Continue to Add Text and Images Till
You Are Finished
• Continue to add bullet points as needed.
• You can add images wherever you think they would
enhance your presentation.
• The next thing you may want to do is change the
“Theme” of the slides.
• This affects the layout of each slide’s design and the
color of the text and background.

29. How to Change the Theme of Your
Slides

30. This is just one example with three more to
follow
HOW TO CHANGE THE THEME OF YOUR SLIDES
Click the “Design” tab and a dropdown ribbon will come across the top of the
screen.
Choose a theme and see if it looks okay to you. (You may have to try various
designs until one works for you). Once selected all slides change.
Or you can select the “Background Styles” to the far right which will change the
overall background color.

31. How to Change the Theme of Your
Slides
 Click the “Design” tab and a dropdown ribbon will
come across the top of the screen.
 Choose a theme and see if it looks okay to you.
(You may have to try various designs until one
works for you). Once selected all slides change.
 Or you can select the “Background Styles” to the
far right which will change the overall background
color.

32. How to Change the Theme of Your
Slides
 Click the “Design” tab and a dropdown ribbon will
come across the top of the screen.
 Choose a theme and see if it looks okay to you.
(You may have to try various designs until one works
for you). Once selected all slides change.
 Or you can select the “Background Styles” to the
far right which will change the overall background
color.

33. How to Change the Theme of Your
Slides
•Click the Design tab. A dropdown ribbon will
appear.
•Choose a theme. See if it looks okay to you. (You
may have to try various designs until one works).
•Once selected all slides will change unless you
right click that theme and select the “Apply to
Selected Slides” then only that slide will change.
•You can select the “Background Styles” to the
far right which will change the overall background
color only. NOTE: This is what I did.

34. Animating the Transition Between
Slides

35. Animating Lines of Text or Objects

36. Animating Lines of Text

37. Adding Arrows as Pointers

38. Adding Arrows as Pointers
Shape Outline

39. Summary
• Plan your project.
• Use as few lines as possible for each slide.
• Use brief “key” words only.
• Font (text) size should be no less than 20 pts.
• Use transition and line animation sparingly.
• Carefully size images.
• Heavy contrasts between text and slide colors.

40. Evacuation Procedures for the
RTC Building
Presented by Gary English

41. If an Evacuation is Ordered
According to Mott’s Department of Public Safety:
1. Take personal belongings.
2. Close, but do not lock, doors.
3. Turn off electronics and lights.
4. Only persons with disabilities should use the elevators.
5. If elevators cannot be used, go to stairway landings and
wait for assistance.

42. If an Evacuation is Ordered (cont.)
6. Using the nearest exit, move at least 500 feet from the building.
8. Do not re-enter the building until authorized by the
Department of Public Safety.

43. Regional Technology Center/M-TEC
(RTC) - First Floor East
• Exit using the nearest exit.
• Exits are located at the far east end of the building, or at the exits
located between the two sides.
• Remember to move at least 500 feet away from the building for
your safety.

44. Regional Technology Center/M-TEC
(RTC) - First Floor West
• There are several exits
on the first floor level.
• Proceed to the closest
exit and leave the
building moving at
least 500 feet away for
your safety.

45. Regional Technology Center/M-TEC
(RTC) - Second Floor
• There are four exits on
this floor.
• Use the stairs.
• Proceed to the nearest
exit and down the stairs.
• Leave the building.
• Move away at least 500
feet from the building
for your safety.

46. Regional Technology Center/M-TEC
(RTC) - Third Floor
• Go directly to the North or
South stairwells (which ever is
closest) and proceed down
the stairs and out at the
ground floor.
• Remember to move away
from the building at least 500
feet.
• Do not re-enter the building
until authorized by the
Department of Public Safety.

47. Conclusion
• Any Questions?
• Any Comments or Suggestions for
Improvement?
• Thank You for Your Attendance.