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Automated Tagging and
Metadata Management
 with SharePoint 2010
        Thomas Mueller
 Business Development Manager
 B-S-S Business Solutions GmbH
Who we are.
• Independent software
  and consulting company
• Founded 1999                   Die Wartburg in Eisenach …



• 32 employees
• Headquarters Eisenach and offices in
  Dresden and Mannheim
Our Portfolio.
  Search                Knowledge
Optimization           Management &
                       Collaboration
           Context Aware
            Information
            Management

 Document                Online
Management               Channel
Optimization           Optimization
Challenge Enterprise Search.
We need to find
  • The right information
  • In the appropriate Context.
  • With a high Relevance.
  • Very Fast.
                       It works on the Internet, there is a
                       mass of technology – so it seems to
                       be easy.
Good Internet Search.
                Want to buy a mobile
                phone in Dresden.

                • Location aware
                • Search scenario
                  aware
Good Internet Search.
               Need help for doing
               something.

               • Proper selection of
                 document types.
               • Search scenario
                 aware.
Internet Search – it works.
•   The right information
•   In the appropriate Context.
•   With a high Relevance.
•   Very Fast.

                         And where do we stand
                         with enterprise search?
Situation in Enterprises.
            • 26% of working time                Search is
              for searching of relevant          important!
              Information

            • 3,7h / week not finding            There seems
            • 2,5h / week recreating content     to be a problem.




IDC – Hidden Cost of information work
Enterprise Search - a closer look.
• Relevant information are not found
• Missing relation between information
• Information not available where it is needed
Why it works in the internet?
1. Content Quality




                 SEO
  People do a lot of things to make content findable.
Why it works in the internet?
1. Content Quality

2. Structured Data
Why it works in the internet?
1. Content Quality

2. Structured Data

                     •   Extracted Metadata
                     •   Facets
                     •   Related Searches
                     •   …
Why it works in the internet?
1. Content Quality

2. Structured Data

                     •   Enriched Documents
                     •   RDFa
                     •   Microformats
                     •   …
Why it works in the internet?
1. Content Quality

2. Structured Data

3. Technology & Usability
Why it works in the internet?
1. Content Quality

2. Structured Data

3. Technology & Usability
Beside Search technology we need …

                  Understand user needs
Good Usability    Understand the content


                  Metadata
Data Quality
                  Information about the documents
How metadata is generated.
Classic content management approach:
                           metadata are tagged manually


     » Takes much time
     » Will not even be used
     » Leads to inconsistent and
       heterogeneous data
How metadata is generated.
Search engine approach:
             extract metadata during indexing.


     » Only available during search
     » No user control                Search   Search   Search
     » Doesn‘t break the infomation                       18
       silos
Metadata break the silos.
Therefore Metadata needs to be
»   consistent and specific for the domain.
»   Integrated in the process of
    content creation.
                                                  Content Enrichment
»   Balanced between automated                Search    Search     Search

    tagging and user refinement.                                     19
                                                                     19
Integrated within content creation.

                                                   Effective
               Enrich               Refine
  Create                                          search and
             documents             extracted
documents                                         document
            automatically          metadata.
                                                 management

               beyCoo Content
                   Enrichment

            SharePoint 2010 document workflow.
Content Enrichment with beyCoo.
•   Service for automated Tagging and Metadata Management
•   Unlock unstructured Content and Data Silos
     • Detect, extract and annotate Relevant Terms and Entities
     • Detect Topics
     • Cluster, link and rate Content
•   Transaction based pricing modell
•   Plugin for SharePoint 2010
Usage of beyCoo.

       Integrate               Configure                    Use


•   Install SharePoint   •   Use the default 25   •   Use beyCoo on
    Plugin                   Entity Types and         every kind of list in
•   Or use the beyCoo        Functions                SharePoint
    SDK to develop       •   Or integrate your    •   Use it in custom
    custom integration       custom vocabulary        scenarios like
                                                      workflows or other
                                                      CMS
Configure – Manage custom
       vocabularies
beyCoo example: Wiki sites
                   Automatic extraction
                   of persons, locations
                      and companies
beyCoo example: upload of documents
                       Automatic extraction of
                       persons, locations and
                            companies
Integrated in SharePoint Metadata Management

               Terms can be integrated in the
                 term store automatically.
Folder-Less Filtering with beycoo



           Metadaten are available as
             filter for Navigation
               within Item Lists.
beyCoo extends possibilities of search.
    Metadata can be used as Search
        Refiner within search.
Automated Metadata Management -
            Benefits.
• Increased quality by the use of consistently enriched
  content
• Contents and documents are better and easier to find
  and to manage.
• Save costs due to enhanced search and automated
  content optimizationen.
Thank you!
Microsoft „Partner of the year 2010“ finalist



B-S-S Business Software Solutions GmbH
Thomas Mueller
Wartburgstrasse 1
99817 Eisenach/Germany

Tel.              +49 3691 709000
Mail              thomas.mueller@b-s-s.de
Web               www.b-s-s.de
                  www.beycoo.com
                  www.queport.com

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European SharePoint Conference Automated Tagging and Metadata Management with SharePoint 2010

  • 1. Automated Tagging and Metadata Management with SharePoint 2010 Thomas Mueller Business Development Manager B-S-S Business Solutions GmbH
  • 2. Who we are. • Independent software and consulting company • Founded 1999 Die Wartburg in Eisenach … • 32 employees • Headquarters Eisenach and offices in Dresden and Mannheim
  • 3. Our Portfolio. Search Knowledge Optimization Management & Collaboration Context Aware Information Management Document Online Management Channel Optimization Optimization
  • 4. Challenge Enterprise Search. We need to find • The right information • In the appropriate Context. • With a high Relevance. • Very Fast. It works on the Internet, there is a mass of technology – so it seems to be easy.
  • 5. Good Internet Search. Want to buy a mobile phone in Dresden. • Location aware • Search scenario aware
  • 6. Good Internet Search. Need help for doing something. • Proper selection of document types. • Search scenario aware.
  • 7. Internet Search – it works. • The right information • In the appropriate Context. • With a high Relevance. • Very Fast. And where do we stand with enterprise search?
  • 8. Situation in Enterprises. • 26% of working time Search is for searching of relevant important! Information • 3,7h / week not finding There seems • 2,5h / week recreating content to be a problem. IDC – Hidden Cost of information work
  • 9. Enterprise Search - a closer look. • Relevant information are not found • Missing relation between information • Information not available where it is needed
  • 10. Why it works in the internet? 1. Content Quality SEO People do a lot of things to make content findable.
  • 11. Why it works in the internet? 1. Content Quality 2. Structured Data
  • 12. Why it works in the internet? 1. Content Quality 2. Structured Data • Extracted Metadata • Facets • Related Searches • …
  • 13. Why it works in the internet? 1. Content Quality 2. Structured Data • Enriched Documents • RDFa • Microformats • …
  • 14. Why it works in the internet? 1. Content Quality 2. Structured Data 3. Technology & Usability
  • 15. Why it works in the internet? 1. Content Quality 2. Structured Data 3. Technology & Usability
  • 16. Beside Search technology we need …  Understand user needs Good Usability  Understand the content  Metadata Data Quality  Information about the documents
  • 17. How metadata is generated. Classic content management approach: metadata are tagged manually » Takes much time » Will not even be used » Leads to inconsistent and heterogeneous data
  • 18. How metadata is generated. Search engine approach: extract metadata during indexing. » Only available during search » No user control Search Search Search » Doesn‘t break the infomation 18 silos
  • 19. Metadata break the silos. Therefore Metadata needs to be » consistent and specific for the domain. » Integrated in the process of content creation. Content Enrichment » Balanced between automated Search Search Search tagging and user refinement. 19 19
  • 20. Integrated within content creation. Effective Enrich Refine Create search and documents extracted documents document automatically metadata. management beyCoo Content Enrichment SharePoint 2010 document workflow.
  • 21. Content Enrichment with beyCoo. • Service for automated Tagging and Metadata Management • Unlock unstructured Content and Data Silos • Detect, extract and annotate Relevant Terms and Entities • Detect Topics • Cluster, link and rate Content • Transaction based pricing modell • Plugin for SharePoint 2010
  • 22. Usage of beyCoo. Integrate Configure Use • Install SharePoint • Use the default 25 • Use beyCoo on Plugin Entity Types and every kind of list in • Or use the beyCoo Functions SharePoint SDK to develop • Or integrate your • Use it in custom custom integration custom vocabulary scenarios like workflows or other CMS
  • 23. Configure – Manage custom vocabularies
  • 24. beyCoo example: Wiki sites Automatic extraction of persons, locations and companies
  • 25. beyCoo example: upload of documents Automatic extraction of persons, locations and companies
  • 26. Integrated in SharePoint Metadata Management Terms can be integrated in the term store automatically.
  • 27. Folder-Less Filtering with beycoo Metadaten are available as filter for Navigation within Item Lists.
  • 28. beyCoo extends possibilities of search. Metadata can be used as Search Refiner within search.
  • 29. Automated Metadata Management - Benefits. • Increased quality by the use of consistently enriched content • Contents and documents are better and easier to find and to manage. • Save costs due to enhanced search and automated content optimizationen.
  • 30. Thank you! Microsoft „Partner of the year 2010“ finalist B-S-S Business Software Solutions GmbH Thomas Mueller Wartburgstrasse 1 99817 Eisenach/Germany Tel. +49 3691 709000 Mail thomas.mueller@b-s-s.de Web www.b-s-s.de www.beycoo.com www.queport.com

Editor's Notes

  1. exactlywhattheywant