This document summarizes the experience of Tijl Vereenooghe with organizing a European conference on the role of voluntary organizations in cultural heritage. It describes the background and goals of the conference, which was funded through the European Commission's "Europe for Citizens" program. The conference brought together 135 international and 45 local participants from at least 25 European countries over two days in March 2009 to strengthen networks, exchange knowledge, and make recommendations to policymakers about supporting voluntary cultural heritage organizations. An evaluation found that choosing international partners, applying for and reporting on funding, and maintaining financial and contact requirements were most important to the success of the project.