This document contains an aspects and impacts register that identifies various activities carried out by different departments of an organization and assesses their environmental impacts and risks. It lists 24 activities like use of transport, waste management, storage of chemicals, and evaluates factors like emissions, resource usage, pollution potential. For each aspect, it provides a risk rating and references control documents and procedures to minimize impacts. The overall document aims to identify and manage the environmental aspects of organizational operations.

1. EL001 Aspects and Impacts Register
Condition Control or
Influence
Controlled Impact Controls Notes
Liklehood Severity Risk Rating
1 10/04/2013 Sales Use of transport and vehicles travelling to
customers premises
CO2 Emissions
Particulates
Fossil Fuel Depletion
N C Likely Minor Medium QMS F062-1 New Vehicle Request Form
EMS EW007 Business Travel Procedure
All business drives undertake driver training
including driving for economy
Sales staff Frequently visit customers premises which can have a
significant impact on the environment from exhaust emissions & use
of fossil fuels
2 10/04/2013 Sales Opportunity to promote the environmental
benefits of the product
Ability to reduce customers environmental impact and costs N I Fairly Likely None Positive
Impact
No Risk
Sales Product Training Sales staff have the ability to discuss the environmental benefits of
the Revolving door in respect of heat loss from a building and
potential energy saving.
3 10/04/2013 Operations Use of transport and vehicles travelling to
customers premises / site
CO2 Emissions
Particulates
Fossil Fuel Depletion
N C Likely Minor Medium QMS F062-1 New Vehicle Request Form
EMS EW007 Business Travel Procedure
All business drives undertake driver training
including driving for economy
Operations staff frequently have to visit customers premises and
sites which can have a significant impact on the environment from
exhaust emissions & use of fossil fuels.
4 10/04/2013 Operations Import / shipping from factory to site CO2 Emissions
Particulates
Fossil Fuel Depletion
N I Likely Moderate High Transport arranged using groupage and multi
drop vehicles where possible.
Although we have little choice but to ship products from the
continent on a weekly basis, project staff have the ability to minimise
the environmental impact by ensuring deliveries are scheduled to
ensure we maximise transportation with fully loaded vehicles.
5 10/04/2013 Operations Waste generated. Opportunity to Recycle
Use of Landfill
Potential Pollution
N C / I Likely Limited Medium EMS EW004 Waste Transfer Procedure -
Installation
Operatives are trained in the management of
waste and types of waste. (LC073 - What is
Hazardous Waste)
EMS EL003 - Waste Management Register
Site staff are to ensure that waste is correctly segregated and placed
into correct skips in accordance with the site waste management
plan.
6 10/04/2013 Operations Use of hazardous chemicals (mastic, cleaning
products)
Potential Pollution N C / I Unlikely Minor Low Hazardous materials to be reduced to a minimum
and where possible replace with environmentally
friendly alternatives.
Operatives are trained in the management of
waste and types of waste (LC073 - What is
Hazardous Waste)
EMS EL003 - Waste Management Register
Where hazardous material is identified site staff must ensure it is
disposed of correctly in accordance with waste management plan.
7 10/04/2013 Operations Use of hazardous chemicals (mastic, cleaning
products)
Possibility of spillage
Potential Pollution
N / E C / I Very Unlikely Moderate Low Hazardous materials to be reduced to a minimum
and where possible replace with environmentally
friendly alternatives.
EMS EW003 Spill Procedure
(Spill Kit Training)
where the potential for spillage of Hazardous chemicals is identified,
site staff need to be aware of the potential impact and how to deal
with the spillage.
8 10/04/2013 Service Use of transport and vehicles travelling to
customers premises / site
CO2 Emissions
Particulates
Fossil Fuel Depletion
N C Almost Certain Minor High QMS F062-1 New Vehicle Request Form
All business drives undertake driver training
including driving for economy
Service staff frequently have to visit customers premises and sites
which can have a significant impact on the environment from
exhaust emissions & use of fossil fuels
9 10/04/2013 Service Waste generated managed by BEL Opportunity to Recycle
Use of Landfill
Potential Pollution
N C Fairly Likely Major High EMS EW005 - Waste Transfer Procedure - Service
Operatives are trained in the management of
waste and types of waste. (LC073 - What is
Hazardous Waste)
EMS EL003 - Waste Management Register
Where we are responsible for the disposal of waste, Service staff are
to ensure waste transfer notes are issued and recorded. The
designated carrier must be in possession of a valid waste carriers
licences.
10 10/04/2013 Service Use of hazardous chemicals (mastic, cleaning
products)
Potential Pollution N C Very Unlikely Minor Low Waste to be monitored to ensure segregation is
effective as part of out audit of Holland House.
Where hazardous material is identified service staff must ensure it is
disposed of correctly in accordance with the site waste management
plan.
11 10/04/2013 Service Use of hazardous chemicals (mastic, cleaning
products)
Possibility of spillage
Potential Pollution
N / E C / I Very Unlikely Minor Low Hazardous materials to be reduced to a minimum
and where possible replace with environmentally
friendly alternatives.
EMS EW003 Spill Procedure
(Spill Kit Training)
Where the potential for spillage of Hazardous chemical is identified,
service staff need to be aware of the potential impact and how to
deal with the spillage.
12 10/04/2013 Warehouse Storage of hazardous chemicals (mastic, cleaning
products, weed killer)
Safe storage N C Almost Certain Limited Medium Storage of Hazardous material to be checked as
part of our Audit of Holland House
QMS / EMS Audit Schedule
Where hazardous chemicals are kept in storage, warehouse staff
must ensure that these are securely stored and clearly identified.
13 10/04/2013 Warehouse Use of hazardous chemicals (cutting oils, mastic,
cleaning products)
Possibility of spillage N / E C / I Very Unlikely Moderate Low Hazardous materials to be reduced to a minimum
and where possible replace with environmentally
friendly alternatives.
EMS EW003 Spill Procedure
(Spill Kit Training)
where the potential for spillage of Hazardous chemical is identified,
warehouse staff need to be aware of the potential impact and how
to deal with the spillage.
14 10/04/2013 Warehouse Waste management Opportunity to Recycle
Use of Landfill
Potential Pollution
N C Likely Minor Medium EMS EW007 - Waste Transfer Procedure - Holland
House
Operatives are trained in the management of
waste and types of waste. (LC073 - What is
Hazardous Waste)
EMS EL003 - Waste Management Register
All waste returned to or generated at Holland House must be
segregated and disposed of in accordance with the environment
agency guidelines with waste transfer notes recorded.
15 10/04/2013 Warehouse Packaging materials Opportunity to Recycle
Use of Landfill
N I Likely Limited Medium Stores Staff Where packing is required we adopt a system of Reduce, Reuse or
Recycle to minimise use of raw material.
Rating
ID No. Date Raised Activity Aspect Impact
Document ref: BEL/EMS/EL001/V.03

2. EL001 Aspects and Impacts Register
16 10/04/2013 Warehouse Use of machinery Energy Use - CO2 Emissions
Resource Use
N I Unlikely Limited Low Facilities Staff Use of energy consuming equipment to be kept to a minimum and
overall consumption of Holland House to be recorded and
monitored.
17 10/04/2013 Facilities Air conditioning F-Gas Leak
Ozone Depletion
N / A / E C / I Very Unlikely Major Medium EMS EW001 - Air Conditioning Service / Inspection
Procedure
EMS EF003 - F-Gas Register
Maintenance
Air conditioning to be correctly maintained and performance
checked to ensure risk of environmental impact is minimised.
18 10/04/2013 Facilities Premises maintenance Possibility of spillage
Generation of waste
N / A / E C / I Unlikely Moderate Medium Maintenance to be carried out by competent staff
in accordance with legal requirements.
EMS EW003 Spill Kit Procedure
EMS Maintenance process
Where premises maintenance tasks are undertaken, staff to ensure
procedures are in place to react to a spillage of chemical or fuel from
delivery vehicle. Where possible recycled material to be used.
19 10/04/2013 Office Use of paper Use of raw materials
Opportunity to Recycle
Generation of waste
N I Almost Certain Limited Medium Monitor printer statistics and encourage
reduction of printed media through feedback to
staff.
printing is an integral part of our business, but we need to adopt the
process of thinking "Do I really need to print this"?.
20 10/04/2013 Office Use of electricity CO2 Emissions N C / I Almost Certain Minor High EMS Maintenance Process
EMS EL004 Utility Monitoring
Use of energy consuming equipment to be kept to a minimum and
overall consumption of Holland House to be recorded and
monitored.
21 10/04/2013 Office Use of gas Use of natural resource N C / I Almost Certain Limited Medium EMS Maintenance Process
EMS EL004 Utility Monitoring
Gas consuming equipment to be correctly maintained and
performance checked to ensure equipment is running efficiently. Gas
consumption of Holland House to be recorded and monitored.
22 10/04/2013 Office Use of water Use of natural resource N C / I Almost Certain Limited Medium EMS Maintenance Process
EMS EL004 Utility Monitoring
Water consumption to be kept to a minimum and water
consumption of Holland House to be recorded and monitored.
23 10/04/2013 Office Generation of waste Use of raw materials
Opportunity to Recycle
Generation of waste
N C / I Likely Limited Medium Staff trained in the management of waste
EMS EL003 - Waste Management Register
All waste generated at Holland House must be segregated and
disposed of in correct bin's & Skips.
24 08/08/2013 Office Emergency Situation
pollution
Flood
Fire
Emissions
Potential Pollution
E I Very Unlikely Catastrophic Medium Potential Environmental issues to be reported to
Environment agency on 0800 80 70 76
EMS EP004 - Emergency Preparedness &
Response Procedure.
EMS EW003 Spill Kit Procedure.
Environmental Incident Report.
Although Rare the potential for emergency situation leading to an
environmental impact is ever present.
25 08/08/2013 Travel Road Traffic Collision EmissionsP otenGal PolluGon E I Very Unlikely Catastrophic Medium Potential Environmental issues to be reported to
Environment agency on 0800 80 70 76
EMS EP004 - Emergency Preparedness &
Response Procedure.
Environmental Incident Report.
Although Rare the potential for emergency situation leading to an
environmental impact is ever present.
Environmental Aspect: Environmental Impact:
Normal conditions:
Planned and occurs every day / week.
Abnormal conditions:
Planned but infrequent, e.g. Maintenance or service
Emergency
An unplanned activity or event
Element of Boon Edam's activities, products or
services that can Interact with the environment.
Any change to the environment, whether adverse or beneficial,
wholly or partially resulting from Boon Edam's activities,
products or services.
Document ref: BEL/EMS/EL001/V.03