The document outlines the SAP e-document solution, which enables companies to comply with legal requirements for electronic documentation such as invoices and tax certificates. It details the creation and transmission of electronic documents from SAP systems and the necessary components, including the e-document framework and SAP Cloud Platform Integration, which facilitates communication with external systems. Additionally, licensing and subscription requirements for utilizing these solutions are discussed.

1. E-INVOICING SOLUTION WITH
SAP DOCUMENT COMPLIANCE
BALAKUMARAN BALACHANDRAN B.E.,M.B.A.,

2. COVERAGE
Overview Solution Landscape
Solution Architecture Licensing/Subscription

3. OVERVIEW OF SAP DOCUMENT COMPLIANCE SOLUTION
• It is a legal requirement in many countries that companies must issue business documents electronically to
business partners and/or legal authorities such as Delivery Notes, Invoices, Credit Memo, Debit Memo, Tax
Certificates etc.
• In addition, some countries require companies to send data of their VAT(Value Added Tax) register books to
Tax Authorities (e.g. Spain SII), Ledgers (e.g. Chile).
• To meet above mentioned legal compliance requirements in countries where companies are obliged to
generate documents electronically, SAP offers eDocument solution. SAP eDocument solution is used to
create eDocuments, that is, to transform transactional data created in SAP ECC or S/4HANA system into
predefined exchange formats and transfer it electronically to external systems such as to the systems of legal
or Tax Authorities.
• Some countries require companies to exchange data in a specific data exchange format, in most cases it is an
XML file with a predefined structure and fields.

4. OVERVIEW OF SAP DOCUMENT COMPLIANCE SOLUTION
Depending on the country and scenarios, eDocument is created for certain type of source document. Below are
some examples of source documents

5. CREATION OF EDOCUMENTS
Creation of eDocuments can be broadly classified into two scenarios:
1. Outgoing (e.g. Customer Invoice, Payment Receipt, Delivery Note)
2. Incoming (e.g. Vendor Invoice, Invoice Receipt, Goods Receipt)
A typical processing of an outgoing eDocument consists of the following steps:
I. Generation of source documents (e.g. SD Billing document, Customer Invoice in FI etc.)
II. Generation of eDocuments
III. Transmission of eDocuments to external systems
IV. Monitoring eDocument processing status
V. Update of eDocument status in cockpit based on data coming from external systems

6. SOLUTION LANDSCAPE

7. CREATION OF EDOCUMENTS
As depicted in the solution architecture, the solution components of eDocument solution are
• eDocument Framework
• Country specific solution
• SAP Document Compliance, on-premise edition
• SAP Cloud Platform Integration. In case of EU countries leveraging PEPPOL, the
communication platform will be SAP Document Compliance, invoicing option for PEPPOL

8. LICENCING - SAP DOCUMENT COMPLIANCE
To implement eDocument Framework, refer to the attachment in SAP Note 2134248 – eDocument Framework – Installation Overview
• SAP Document Compliance, on premise edition : This is technically AIF add-on which has limited runtime usage right for the
Application Interface Framework (AIF) and is used to map transactional data to required XML format.
AIF additionally provides below key features
• One approach for multiple countries and eDocument types
• Business monitoring in ERP
• Structured display of eDocument data
• Start follow up actions (e.g. re-submit, verify authorization)
• Display/download exchanged XML files
• Navigate to source documents (e.g. Delivery Note, SD Invoice, FI Invoice)
• Flexible Mapping and Process Management
• Proxies to connect to SAP CPI containing complete data structures for the country-specific formats
Note: SAP Document Compliance, on premise edition requires separate license (See Note 2378414)

9. SUBSCRIPTION - SAP CLOUD PLATFORM INTEGRATION (CPI)
SAP Cloud Platform Integration (CPI) is used as a communication platform to establish communication with external systems by
using web services to send data from SAP ECC or S/4HANA and to receive data from external systems. Depending on the country
and scenario, SAP Cloud Platform Integration also formats the data to comply with the Web service parameters, signs the
document digitally, and establishes a secure connection using SSL.
Other key features of CPI are as below
• Synchronous and asynchronous message exchanges
• Support for multiple endpoints (service URLs) on the same integration flow
• Support for several digital signature formats
• Secure KeyStore keeps certificates and credentials on customer’s own tenant
• Easy compression, encoding and assembling of XML envelopes to comply with the communication standards required by
different laws from different countries
• Note: SAP Cloud Platform Integration requires subscription
There is much more to say about the eDocument solution. Check product page of SAP to find videos and more detailed
information about the country specific features, installation and troubleshooting.

10. THANK YOU!