The document outlines a blueprint approach for implementing SAP that includes preparing for workshops, executing workshops, and addressing gaps. It involves developing future state process flows and questions upfront. Workshops are then used to review these materials, capture gaps, and finalize the blueprint. Identified gaps are compiled and dispositioned as custom objects for approval. The overall goal is to define business requirements and configure SAP accordingly.

1. Blueprint Approach
Dilip Sadh

2. Contents
1. Introduction
Objectives & Expectations
Guiding Principals
2. Review GBM
Process flow diagrams
Business documents
3. Configuration Questions
Data required for configuration
4. Review GAPS
Review identified GAP’s
Gather data on new GAP’s
Legal and localization Requirements
5. Gaps & Disposition
6. Wrap up

3. Overall Approach
Blueprint Plan
Workshop Prep
Workshop Execution
Gaps Confirmation
Workshop Prep:
Normative future state process flows are developed using SAP and GBM
Normative Business Blueprint Questions are developed taking inputs from GBM (Global Business Model) and Key-
S&N resources
Workshop Presentation Material highlighting relevant SAP functionality is show-cased
Workshop Agenda / Meeting Minutes document is prepared including a detailed workshop schedule by process area
Workshop Execution:
Normative content (future state process flows and Business blueprint Questions) reviewed and discussed with the
workshop participants.
A “Design by Acception” approach pursued to make decisions on open items
A formal list of “Open Issues” and “Gaps” captured and published along with meeting minutes
A list of requirements and settings to set up the new plant and company
Finalized Process flows and Business Blueprint published
Gaps Confirmation:
Functionality Gaps compiled across all process areas compiled for disposition as custom development (Reports,
Interfaces, Extensions and Forms) pursuant to Management Approval.
A formal Blueprint Validation exercise and confirm business sign-off and approval to move forward.

4. Overall Approach
Process Decompositions
The critical 5 to 10 business processes that:
 Defines the entire value chain,
Process Scenarios (5 – 10 E2E)  Crosses functional, geographic, company boundaries
(Source to Pay)
 Integrates upstream and downstream activities
 Have measurable outcomes
Workshops Executed at this level
V
Typically 5 to 10 major process within the E2E process that:
Process  Can be subdivided into process steps assignable to Process Roles
(Manage Direct Purchasing)  Maintain discrete metrics unique to its specific activities
V
Logical groupings of business transactions:
1. Finance to Manage  E.g., Create, Change, Release order
Process Step  Must be uniquely assignable to a Role without separation of duties conflicts
2. Source to Pay (Including WM) (Create Purchase Order Spot Buy)
3. Order to Cash
4. Plan to Produce V
5. Quality Management? Lowest level of work activity in Blueprinting:
Transaction  Individual SAP transactions
(ME21N, ME22N, ME23N)  Consists of one or more SAP entry screens

5. Workshop Preparation
Normative Workshop Package
Future State Process Flows:
Future state process flows defined to the lowest process step level
Future state process flows based on SAP and Capgemini best practices
Normative inputs from GBM (Global Business Model) and key business experts
Work process roles identified at the process step level
Business Blueprint QA Document:
Business Process Blueprint organized at the “process” level
Normative business requirements captured in the blueprint document
Normative Question-Answer to define the business blueprint in SAP
Normative organizational construct captured at the process level
Workshop Presentation:
Formal workshop presentation that facilitates execution of the workshop.
Key SAP capabilities that are relevant for the future state design are delineated.
Critical Lead Practices relevant for the workshop topic are highlighted
Workshop Agenda / Meeting Minutes Template:
A consistent template used to describe the workshop agenda.
Meeting invitees captured
Known “Issues”, Operational Reporting needs and “Gaps” captured across the project

6. Workshop Execution
Day-in-the Life
Workshops will be executed at Process Level
Workshop Participants are empowered to make decisions
The following work products will be delivered in the specified sequence
Confirm Workshop Attendance and review agenda using the Meeting minutes template
Walks-through the Future State Process Flows from GBM (Global Business Model)
Workshop presentation material is reviewed and key SAP functionality relevant for the workshop is
reviewed (with optional “live” demos)
Business blueprint Questions reviewed and inputs from Business team members solicited
Gaps are captured and documented
Review of open issues and gaps
Publish Workshop minutes and finalized workshop package

7. Workshop Execution
Finalized Workshop Package
Finalized Future State Process Flows:
Future state process flows defined to the process step level reviewed and
finalized
Finalized Business Blueprint QA Document:
Finalized business blueprint document published
Publish Workshop Meeting Minutes :
Meeting minutes and summery information captured and published
Final list of “Issues”, Operational Reporting needs and “Gaps” captured across
the project published

8. Gaps & Disposition
RICEF
Disposition of Gaps identified including estimated for development for management
review and approval
List of approved RICEF objects developed
Reports: Operational Reports to be generated from ECC
Interfaces: Interfaces with systems that exchange information with SAP
Conversion: Master and Transaction data conversion needs identified
Enhancements: Enhancements to the core SAP solution
Forms: Outputs from the SAP solution