•Key task involved in planning and implementing ESR •General logistics requirements for ESR •ESR partner identification, resource mobilization and coalition-building strategies

1. Election Situation Room
Professional Development Training
AfRO
Welcome

2. DAY 2
Planning and preparation
for an ESR

3. 3© 2016
DAY 2
2.1.1. ESR phases
The electoral cycle has “periods”, the ESR cycle has
“phases”, namely the:
Scheming Phase Scheduling
Phase
Realization
Phase
Review
Phase

4. 4© 2016
DAY 2
2.1.2 ESR cycle

5. 5© 2016
DAY 2
2.1.2 ESR events and activities
• Develop terms of reference or a guide/manual and share them with potential member
organizations
• Establish a steering committee
• Prepare and submit funding proposal
• Prepare an election observation checklist in the field
• Organize meeting(s) to finalize modalities to kick-start the ESR
• Set up a situation room central coordination centre
• Publicize extensively the ESR initiative
• Develop and disseminate a "statement of arrival" and organize coordination meetings in-situ
• Develop and launch an early warning system (polling day)
• Identify and implement timely and appropriate responses to dysfunctions/irregularities
• Prepare and disseminate a "preliminary statement”
• Make public the findings and highlights
• Prepare, publish and disseminate the final report
• Undertake an evaluation of the ESR

6. 6© 2016
DAY 2
2.1.3 ESR Cycle

7. 7© 2016
DAY 2
2.1.4 Alternative activity: Debate
Do you strongly agree,
or strongly disagree?
Class debate:
An influential and well funded CSO should always
conduct an ESR alone.
WHY

8. 8© 2016
DAY 2
2.1.5 Steps for effective ESR advocacy and public outreach
In groups, put these steps into a logical order:
 Get the message across (using the relevant media/channel/protocol)
 Define the advocacy goal or the intended outcome after the advocacy
 Consult on content and approach
 Budget and identify resources
 Define the strategy to be undertaken
 Establish credibility as an advocate – Does the host CSO have issues about its own reputation?
 Identify the target audiences, allies and opponents
 Identify the issues that can be improved upon through an ESR initiative
 Identify the key messages
 Prepare a plan of action
 Assess potential risk

9. 9© 2016
DAY 2
2.2.1 Planning of ESR: General logistical requirements
Group work
• List the preparatory activities to be undertaken by an organiser
to facilitate an ESR in the Workbook ESR 2.2.1 scenario in order
to have an operational plan.
• List the logistics required to undertake the activities in the
operational plan.
• Use the list of logistics to develop a logistics plan.

10. 10© 2016
DAY 2
2.3 Budgeting for an ESR
Refer to Workbook 2.3.1:
Development of ESR budgets and
fundraising strategies
Refer to Workbook 2.3.2:
ESR budgeting – model format

11. 11© 2016
DAY 2
2.4.1 ESR partner identification
Group work
Select a country you are familiar with.
Refer to Workbook ESR 2.4 to complete the matrix:
• What is the actor/organization currently engaged in?
• What is the strength of the actor/organization in engaging in the ESR process?
• What is the organization’s weaknesses in engaging in the ESR process?
• How value would the actor/organization lend to the ESR process?
• How would the actor/organization influence the ESR process?
• What could the actor/organization role in the ESR process be?
• List the kind of CSOs to be avoided in a partnership to undertake an ESR.

12. 12© 2016
DAY 2
2.5 Development of ESR Resource mobilization strategy
• Explain the nature of the type of resource.
• How can the resource be mobilized?
• What are the challenges in mobilizing the resource?
• How can the challenge be surmounted?
Types of resources required for an ESR are human
(Group 1), material (Group 2) and financial (Group 3).
In your groups:

13. 13© 2016
DAY 2
2.6 The 6 steps for partnership management in ESR
Explain how the following 6 steps can enhance CSO working
relations for an ESR:
1. Focus and build on needed relationship only.
2. Plan how you will do the ESR work – clear role distribution.
3. Identify and discuss risks using your local knowledge.
4. Agree on strategies for intervention.
5. Gain commitment.
6. Conduct regular feedback and assessment.