This document discusses La Trobe University's efforts to capture and manage research datasets through its Research Online repository and an ANDS project. It provides examples of datasets already collected, including spreadsheet and visual data. Drivers for changing research practices to share data, such as funder policies, are outlined. Issues around informed consent, data types, and curating data for the repository through a standard questionnaire are also covered. The aim is to properly manage and preserve research data in a central location.

1. latrobe.edu.au CRICOS Provider 00115M
Data Citation and Data Management
Simon Huggard s.huggard@latrobe.edu.au
Digital Infrastructure Manager
International Open Access Week
Library Research Forum 25 October 2013

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Outline
 Capturing datasets in La Trobe’s Research Online repository?
 ANDS project – building a research data store
 What have we collected so far?
 Drivers for change
 Data content issues

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La Trobe’s Research Online repository
latrobe.edu.au/researchonline

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ANDS (Australian National Data Service) project- 2012-2013
− One single repository of research metadata, research data,
published papers
− Maintain and manage data once
− Republish repurpose
− Official standards (RIF-CS, OAI-PMH, EAC-CPF)
− Maintain official identifiers for records and people
− Proper data curation and management of data
− Continue to contribute records to Research Data Australia

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What is Research Data?
• Research collections (raw data, metadata, papers, reports,
field notes, photographs, approval documentation, survey
forms/data, etc)
• Current and previously completed research
• Funded research from various bodies, not just the NHMRC
or ARC.
• latrobe.libguides.com/dataman

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What have we collected so far?
1. Spreadsheet data
• Competitive balance (CB) comparisons indicated by the application of a new measure
over results for Australian Football League (AFL) and National Rugby League (NRL)
matches from 1897 to 2012.
• Circumstances and results of football matches involving Brazil from 9 August 1993 to
31 December 2010.
2. Visual data
• AUSLAN audio-visual research data resource collection from the National Institute of
Deaf Studies
• Edgley Audio Visual Collection. Michael Edgley International. Moscow Circus Acts.
3. Archived websites
• CHAF (Chinese Heritage of Australian Federation) website
• Medieval music database

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What datasets are in the Research Online repository
Statistical data
• Lenten, Liam (2013) : Circumstances and results of football matches involving Brazil
from 9 August 1993 to 31 December 2010. La Trobe University, Centre for Sport and
Social Impact, Melbourne, Australia. Excel Spreadsheet data.
http://hdl.handle.net/1959.9/205497

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Spreadsheet data

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Drivers for change
Why should researchers put data in the Research Online repository?
NHMRC revised policy on the dissemination of research findings
NHMRC requires that any publications arising from an NHMRC supported research
project be deposited into an open access institutional repository within a twelve
month period from the date of publication. [2012]
NHMRC therefore encourages researchers to consider the benefits of depositing their
data and any publications arising from a research project in an appropriate subject
and/or institutional repository wherever such a repository is available to the
researcher(s). [2007]
ARC open access policy
The overarching aim of ARC’s Policy is to ensure that the findings of publicly funded
research are made available to the wider public as soon as possible. Both the
research community and the public gain from knowledge derived from ARC funded
research, and both wish to derive maximum benefit from these outputs. [2013]
nhmrc.gov.au/grants/policy/dissemination-research-findings
arc.gov.au/applicants/open_access.htm

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Drivers for change
National Statement on Ethical Conduct in Human Research
Guidelines (research merit and integrity – p30):
To promote access to the benefits of research, such data should be collected, stored and
accessible in such a way that they can be used in future research projects.
nhmrc.gov.au/_files_nhmrc/publications/attachments/e72_national_statement_130813.pdf

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Types of data
National Statement on Ethical Conduct in Human Research
non-identifiable data – p29
(Data which never been labelled with individual identifiers or from which identifiers
have been permanently removed, and by means of which no specific individual can
be identified)
Human research ethics – guidelines – La Trobe
Low risk data – p8
Negligible-risk studies that may be exempt from review include –
• research utilising existing collections of research data or records that contain only
anonymous or fully de-identified data. Researchers must identify where the data is
being held
latrobe.edu.au/__data/assets/pdf_file/0008/259217/La-Trobe-Human-Research-Ethics-Guidelines-2013.pdf

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Informed consent
• Informed consent should explicitly state that the data may be held in La Trobe’s
Research Online repository
ANDS statement:
Researchers are expected to obtain informed consent for people to participate in
research and for use of the information collected.
Researchers should:
• inform participants how research data will be stored, preserved and used in the
long-term
• inform participants how confidentiality will be maintained, e.g. by anonymising data
• obtain informed consent, either written or verbal, for data sharing
ands.org.au/guides/ethics-working-level.html#3

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Data questionnaire
• Questions asked before we add data
• Data curation (description, provenance, format, etc) process takes quite a while
• Standard questions used across institutions
• ReDBox software being used by La Trobe, Griffith, UWS, NewCastle, UniSA, Flinders,
UTAS – being developed in conjunction with ANDS

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Research data in the Research Online repository
• When should researchers put data into the store?
− When data has crossed the digital curation boundary
− When a project is finished
− When it is important to expose data (alongside publications)
− When external (no longer maintained) sites need to be migrated to a stable
platform
− When data needs to be preserved and kept