Jamila Eyyubova has over 15 years of experience in administrative, project assistance, human resources, and document control roles in Azerbaijan. She has strong skills in Microsoft Office, communication, organization of events, and ensuring all work is completed according to company standards and procedures. Her most recent role was as a Project Assistant for the German-Azerbaijani Chamber of Commerce where she helped organize the 2nd EU-Azerbaijan Business Forum.
1. Curriculum Vitae - Jamila Eyyubova
Personal Information
Date of Birth: March 1, 1985
Nationality: Azerbaijani
Address: 19/13, Khagani Street. Baku, Azerbaijan Republic
Telephone: (+99 4 50) 661 0019
Email: jabbarova_j@hotmail.com
Work Experience
Dates: May 6, 2016 – May 27, 2016
Organization: German-Azerbaijani Chamber of Commerce
Position: Project Assistant on 2nd EU-Azerbaijan Business Forum
Main activities and responsibilities:
* Provide periodic progress reports
* Prepare presents for give away
* Preparing delegate packs and papers
* Control work of preparing badges
* Internal and external communications on event and its organization
* Coordinate polygraphs on company requests
* Coordinate photographer on European Union dinner date
* Coordinate press on event date
* Supervising volunteers on event date
* Help to find business partners on B2B meetings
* Handling company queries and troubleshooting on the day of the event to ensure that all runs
smoothly
2. Dates: September 5, 2011 – December 7, 2015
Organization: RDS Engineering
Position: Document Controller
Main activities and responsibilities:
* To ensure that all work is carried out in accordance with BP System Procedures
* To ensure that close out reports are developed in accordance with BP standard practices
* Assist in issuing the documents / drawings to the client and to ensure timely close-out of the
project
* Facilitate the interfaces between disciplines involved in project by Liaison with Team Leaders
and Discipline Engineers and Discipline Designers
* Ensure that all aspects of the projects are adequately addressed and reflected as such in the
finished close-out and project documentation
* Coordinating the sign off MOC that are related to particular projects
* Keeping an up to date register of all completed and ongoing projects, showing their current
status and outstanding tasks completed by the disciplines
* Issue documents, drawings, cost reports and minutes of meeting reports using RDS
Document Register and Minerva programs
* Update BP MOC system with new work packs and engineering drawings
* Work thru BP Atlas system
Dates: March 30, 2011 - September 04, 2011
Organization: KCA Deutag
Position: Human Resources and Development Administrator
Main activities and responsibilities:
* Ensure all HR and Development activities are carried out in line with KCA Deutag worldwide
standards
* Familiarize themselves with the KCA Safety Policy and take all reasonable care to ensure the
health and safety work
* Administrating all aspects of the employee lifecycle for local employees and adopting the
maximum support principle for expat personnel
* Closely work with the Rig Managers in respect of any day to day HR and Development
activities, escalating matters when appropriate
* Ensure that all work is carried out in accordance with Business Management System
Procedures, and client specific requirements where appropriate
* Maintain all personnel, training and competence records on computer database and
personnel files, ensuring strict security of information and confidentiality within the HR and
Development at all times
* Maintain effective working relationship with colleagues in operational and support
departments
* Assisting in all aspects of requirement – processing and categorizing incoming applications,
updating candidates
* Obtain validate copies of identification, references and qualifications to ensure personnel
are suitable for the position
* Registration of all employees with insurance providers
3. * Arrange all pre-employment, periodic and consultation medical examinations
* Act as focal point visa and work permit issue
* Research and advice on visa requirements for personnel undertaking business trips to other
locations
* Prepare crew changes on a daily basis. Liaise with installations regarding personnel
movement
* Arrange travel and accommodation and confirm details to personnel in a timely manner
* Issuing and recording per diem payments for expatriate personnel, and local personnel,
attending trainings or completing business trips overseas
* Collate expense claim forms and invoices, ready for approval by relevant Supervisor
* Assist HR Coordinators in preparation of month and payroll reports
* Coordinate booking of training courses identified through training matrix request forms
Dates: May 31, 2006 - March 29, 2011
Organization: Microsoft Azerbaijan
Position: Administrative Assistant
Main activities and responsibilities:
• Assist to: Country Manager / Colleagues / Company Guests
• Human Resources
• Marketing
• Office Management
• Assist General Manager
* Prepare business expense reports
* Arrange travels and meetings
* Schedule meetings
* Manage calendar
* Assist with all other requests as required
• Human Resources
* Provide all HR coordination’s for Microsoft Azerbaijan employees
* Process and categorizing incoming applications
* Maintain personnel files
* Assist in all aspects of requirements
• Assist Colleagues with:
* Insurance
* Travels
* Cars
* Visa issues
* Ticket bookings
* Search more comfortable flights
* Hotel bookings
* Document presentations
* Scheduling meetings
* All other requests as required
4. • Marketing
* Cost Control
* Document Control
* Gifts and samples registration and upload all documents to CEE NM SharePoint
* Preparations and organization works for “BakuTel” exhibition
Agencies - Work Coordination:
* General marketing gifts and samples execution
* Support agencies with additional information, comments, and materials
* Preparation of materials and promo goods
Organization of Company Events:
* Trainings
* New year celebrations
* Team building events
* Farewell evenings
* MS club
Organization of Congratulations for:
* New Year
* International Women’s Day
* Birthdays
* Nouruz holidays
• Work with company guests:
* Providing all necessary information to visitors
* Assisting with visa questions and invitation letters
* Arranging VIP services at the airport
* Arranging pick up and drop off services
* Hotel and restaurants reservations
* Organize meetings
• General Duties:
* Purchase goods, stationery and services
* Tracking and reconciling expenses
* Budget planning
* Database control – customers and partners
* Supervising services staff
* Administering office maintenance
* Furniture requests
* Work with all partners and state agencies
Make sure that employees and company guests are provided with everything necessary for
successful work.
5. Dates: September 10, 2004 - May 25, 2006
Organization: Bakond Technical Trade Center
Position: Office Administrator
Main activities and responsibilities:
* Administrative and secretarial work
* Assist staff members with scheduling meetings, travel arrangements
* Archive documents
* Send mails and faxes
* Maintaining files
* Update contacts database
* Carrying out other administrative duties
* Register classified and routed incoming and outgoing correspondence, documents and other
materials
* Work with visitors: Greeting and providing necessary information
Education
September 1, 2004 – July 1, 2007
Economic and Finance College. Baku, Azerbaijan
Banking
September 1, 2003 – December 1, 2003
Berufs College № 3. Bochum, Germany
Physician Assistant
May 2, 2001 – May 30, 2003
Willy-Brandt-Gesamtschule. Bochum, Germany
November 1, 2000 – May 1, 2001
Albert-Schweitzer-Shchule. Bochum, Germany
September 1, 1991 – October 1, 2003
School № 248. Baku, Azerbaijan
Languages:
* Azerbaijani Native
* English Fluent
* German Fluent
* Russian Fluent
6. Computer Skills:
* Microsoft Outlook
* Microsoft Access
* Microsoft PowerPoint
* Microsoft Publisher
* BP Documentum
* BP MOC System
* BP Atlas System
* RDS Document Register
* KCAD Kompass
* KCAD Minerva System
* Asana Software