This document contains a summary of Rosie Schulz's career experience as an executive officer and committee secretary over 15+ years. Recent roles include Governance Officer at Waverley Council, providing governance support and advice. Prior roles involved executive assistance to directors and managers at various government departments, local councils, and universities. Key skills listed include organization, project management, confidentiality, and building relationships.

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Rosie Schulz
0448 774 371
raj.schulz@gmail.com
CAREER SUMMARY
 A dedicated and proactive Executive Officer with over 15 years’ experience
providing high quality, confidential business support. Being a trustworthy and
focussed professional enables me to prioritise and complete multiple tasks to
achieve project and company goals
KEY STRENGTHS AND SKILLS
 Professional presentation and attitude
 Exceptional organisational and time management
 Strong planning and managing projects to a successful conclusion
 Ability to manage changing priorities
 Independent, self-motivated and responsible professional who takes ownership of
tasks
 Team player who enjoys building positive relationships with clients and
colleagues at all levels of an organisation
 Results focused with the ability to achieve targets
 Analytical skills with the ability to solve complex and complicated problems
Employment Narration
September 2015
Waverley Council
Governance Officer
 Providing a range of governance and executive support to deliver high quality
advice and service to internal and external stakeholders ensuring effective
management and co-ordination of all Council and Committee meetings
including preparation of agendas, live on-screen minute production, reports
and correspondence relating to these meetings
 Develop, review and implement policies and best practice procedures to
maintain high standards of corporate governance
 Provide authoritative advice to Councillors and the executive and staff on
ethical conduct, statutory compliance and regulation especially under the
NSW Local Government Act 1993, Government Information (Public Access)
Act and Privacy and Personal Information Protection Act, Council’s various
policies, codes of practice and other corporate governance tools
 Research and prepare reports for consideration by Council and relevant
correspondence
 Assist with conduct of investigations as required

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Aug 2014 – September 2015
Contracting, Government Departments
May – September 2015 – Mental Health Commission NSW – Executive
Officer/Business Services Co-ordinator
Mar - Apr 2015
Executive Assistant to Managing Director Marketing, Destination NSW
Jan – March 2015
Executive Support Officer, Department of Planning and Environment, the
Greater Sydney Commission
Transport NSW, Sydney Rail
Senior Executive Assistant to General Manager
Duties of above roles:
 Providing high quality diary management to the GM/Executive team in a fast
paced environment and administrative project support to the wider team
 Providing high quality correspondence and preparing responses, co-ordinating
information flow and working to tight deadlines for delivery of Ministerial
briefings/correspondence and Parliamentary Briefings
 Managing the information system for Ministerial requests using
Objective/Trim program with attention to detail
 Maintaining and updating both electronic and hard copy records of documents
and correspondence
 Project management by maintaining and updating excel spreadsheets for
delivery of project deadlines
 Working in a complex environment with internal and external stakeholders
and being customer focused
 Servicing committee meetings by preparing agendas and circulating papers,
taking minutes and following up on all action points.
 Providing executive support for the divisional leadership team
 HR/Financial budgeting/ invoicing using SAP/ travel arrangements and
supervisory responsibilities/management over junior staff
Achievements:
 Invited to be a guest speaker at a Government EA Roadshow held in
Melbourne on 22nd May 2015 presentation on “Providing superior support for
your Executive on Committees”
The University of Sydney
The Charles Perkins Centre

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The Charles Perkins Centre is a recently completed flagship $385 mil university
project which aims to ease the burden of obesity, diabetes and cardiovascular disease
by generating collaborative research that translates into real-world solutions.
Senior Executive Assistant to the Academic Director and Chief Operating
Officer
January 2013 to 31st July 2014
 Provide high quality diary management to the Academic Director and COO,
working closely with academics and providing comprehensive office support
 Preparing the Academic Director’s reports for Senior Executive Governing
committees
 Preparing briefing notes and research and working on projects as and when
they arrive
 Organising events and seminars, sourcing speakers, preparing marketing
material (using Wordvine, Maxbulk mailer and Swift digital), maintaining
databases, ensuring events are well publicised and working closely with the
Marketing and Communications group on event and media management.
Major events included a series of launches for the opening of the Charles
Perkins Centre which was very successful and achieved considerable positive
media coverage
 Managing several large committees with senior executive groups including
setting agendas, preparing papers and taking minutes all circulated to tight
deadlines and following up all Action points
 Managing all administrative requirements of the office and team and liaising
with internal and external stakeholders
 Maintaining confidentiality of information and record management of
documents using Sharepoint
 Working closely with project officers on developing the research and
education strategy
 Working closely with the broader team on developing the strategy and vision
of the Charles Perkins Centre
Achievements:
 Providing executive support to the Academic Director and COO enabling the
successful construction and completion of the Charles Perkins Centre, a
flagship university education and research project.
 Working to tight deadlines and being customer focused with internal and
external stakeholders including high profile politicians, Ministers and eminent
academics
 Providing seamless and efficient diary management
 Running key Executive Committees providing agendas, papers with accurate
and detailed minutes and following up on action points.
 Co-ordinating and promoting events and seminars which supported the
Charles Perkins education and research mission and ethos.
 Working collaboratively on education and research projects.
TAFE Sydney Institute, Sydney

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Executive Assistant to Regional Human Resources Director
February – October 2012 (temping role)
 Email and electronic diary management providing high level support to the
HR Manager and Executive Team by ensuring prioritisation of commitments,
including preparation of agendas, taking minutes for management meetings,
assisting the manager with his workload by being up-to-date and informed on
work in progress ensuring any requirements for the group are completed
 Maintaining confidentiality of materials and information using Trim record
system / raising higher purchase orders and processing invoices using SAP
 General office management and co-ordination ensuring smooth operation of
the office during the manager’s absence
Achievements:
 Providing executive support to the HR Director during a change
management process
Auckland Council
Committee Secretary/ Executive Assistant
January 2006 - December 2011.
Committee Secretary – April 2009 – December 2011
 Provide efficient and timely secretarial and administrative services to the
Council’s committees, subcommittees, Forums, Panels and Local Boards
through the preparation of agendas, minutes and follow up procedures using
the Infocouncil Database system.
 Maintaining an ongoing and informed relationship with Committee Chairs
with weekly briefings
 Providing secretarial support to councillors and assist with administration and
research using CRM to assist with constituent queries/ raising purchase orders
using SAP
 Provide diary and email management for councillors, arrange meetings and
correspondence.
 Working closely with the Mayor on committees including Auckland Spatial
Plan, Tenders and Procurement Subcommittee, Environment and
Sustainability Forum, Youth Advisory Panel, Annual Plan Hearings, Local
Board Hearings including workshops and processing submissions.
 Maintain an accurate and confidential database.
 Fulfil an advisory and liaison role to elected members (councillors and
Members) and officers
 Ensure that administrative items are properly researched and presented
Executive Assistant to Group Manager for City Planning and Communications
& Marketing
January 2006-March 2009
 Email and extensive electronic diary management providing high level support
to the Group Manager by ensuring effective management and prioritisation of
commitments, preparation of agendas, taking minutes for management
meetings, assisting the manager with his/her workload by being up-to-date and

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informed on work in progress ensuring any requirements for the group are
completed
 Managing projects as delegated and contributing and supporting the group’s
objectives and goals – namely project co-ordinator for the Aotea Square
Redevelopment Project/ providing project administrative support for campaigns
 Producing monthly reports involving collation of information from management
teams and submitted to the Chief Executive
 Organising workshops as required including venue, catering and liaising with
facilitators and sourcing speakers
 Interacted with executive level management both internal and external eg.
Senior Leadership Team co-ordinating meetings and minutes
 Duties also include office management including purchasing office equipment/
kitchen supplies and stationery, managing HR records and leave forms/ expense
claims, raising purchase orders/ filing and maintaining confidential records
 Acted as Health and Safety Representative conducting inductions for new staff,
attending monthly meetings and carrying out quarterly audits for the group
 Updating Organisation charts, telephone lists, collated and prepared email
newsletters and html web publishing
Achievements:
 Supporting an executive City Planning team which led to the successful
completion of key council planning projects such as the Aotea Square and
the Wynyard Quarter redevelopment project
 Supporting the Executive team to deliver a new Auckland Council logo and
wider communications strategy
 Being part of a structural change in the governance of Auckland with the
dissolution of smaller councils and the creation of a greater regional
Auckland Council
Greater London Authority, City Hall, Queen’s Walk, London
March 2001 – December 2005
Personal Assistant to Lord Toby Harris, Assembly Member for Brent and
Harrow, Leader of the Labour Group and Chair of the Metropolitan Police
Authority (MPA)
and Valerie Shawcross , Assembly Member for Lambeth and Southwark and
Chair of the London Fire and Emergency Planning (LFEPA)
 Providing high quality support to the Assembly Member, co-ordinating
responses to demands from a wide range of internal and external enquirers and
assisting in the provision of information on matters relating to the Member’s
role within the GLA and MPA/LFEPA
 Maintaining an on-line diary and dealing with all diary arrangements including
a bring-forward system
 Preparing briefings, minutes, agendas, reports, dealing with all correspondence
including detailed constituency casework
 Email and electronic diary management, arranging meetings, event
management, providing an effective interface with other functional bodies and
other organisations, organising papers for meetings, filing

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 Dealing with constituent enquiries, drafting correspondence and taking on
constituency casework/ finding resolutions and resolving conflicts
 Administrative support and maintaining an effective information system
 Liaising with press officers, writing press releases, preparing briefing notes and
undertaking research as and when required
 Operating as part of a wider team of support officers for the Assembly
Achievements:
 Ensuring the successful election of London Assembly politicians
 Raising the political profiles of both Lord Toby Harris and Val Shawcross
 Working collaboratively and achieving the successful completion of the Crystal
Palace Project – one of the London Olympic redevelopment projects
 Running successful campaigns which raised awareness about local constituency
issues
ResearchAssistant to Lord Roy Hattersley – Writer, Politician and former
deputy leader of the Labour Party
Dec 1998 – Feb 2001
 Email and electronic diary management ie. maintaining the diary, organising
travel arrangements, public speaking engagements, literary events, maintaining
newspaper catalogue, admin and communicating (mainly by phone) with TV,
radio, newspapers, publishers and parliament
 Researching for Roy’s writings including a published book “Blood & Fire” the
story of Catherine and William Booth, founders of the Salvation Army
 Preparing for copy numerous articles such as the Guardian’s weekly “Endpiece”
column (usually commenting on recent social and political issues) which
involved researching, typing up, proof-reading and delivering to deadlines to
newspapers and magazines
Achievements:
 Providing editorial and research assistance that resulted in the successful
publication of “Blood & Fire” a biography of William Booth the founder of The
Salvation Army and weekly publications namely “End Piece” a weekly political
commentary in the national broadsheet, The Guardian newspaper, together with
numerous other publications.
House of Lords Westminster Parliament, Department of Official Report,
Hansard
Nov 1992 – June 1999
Verbatim Typist, proof reader and screencorrector
 Typing with accuracy directly onto a word processor from dictation by reports
at a speed of 90-100 wpm
 Delivering copy with close attention to detail and with accurate grammar and
spelling
 Proof reading and screen correcting copy which is grammatically correct
Achievements:
 Completing to deadline a daily printed verbatim and accurate report of
parliamentary proceedings of the House of Lords

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Educational Qualifications:
 Honours degree in History, University of Natal, South Africa
 Masters degree in Film and media – St Martins School of Art, London
 Certificate in Social Research Methods (qualitative and quantitative)
References:
References are available on request.

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