Csiro 20180313 tdr_ands_webinar-data access portal
•Download as PPTX, PDF•
1 like•405 views
Slides from CSIRO for the ANDS-Nectar-RDS webinar on 13th March 2018 where CSIRO shares their outcomes and learnings from their journey to achieve Core Trust seal certification for the CSIRO Data Access Portal. Recordings and transcript available from the ANDS website: http://www.ands.org.au/news-and-events/presentations/2018.
Recommended
More Related Content
What's hot
What's hot (20)
Similar to Csiro 20180313 tdr_ands_webinar-data access portal
Similar to Csiro 20180313 tdr_ands_webinar-data access portal (20)
More from ARDC
More from ARDC (20)
Recently uploaded
Recently uploaded (20)
Csiro 20180313 tdr_ands_webinar-data access portal
- 1. CSIRO Data Access Portal Trusted Data Repository Project INFORMATION MANAGEMENT AND TECHNOLOGY Mikaela Lawrence Data Librarian 13 March 2018 Janet Applegate Data Librarian Sue Cook Data Librarian Susan McMaster Senior Legal Counsel David Lemon Group Leader, Land and Water
- 2. Overview • Aims of the Trusted Data Repository (TDR) project • Data Access Portal (DAP) background • Requirements for self-assessment as a TDR • Gathering the evidence • Applying for certification • Hosting externally owned data TDR Project | Mikaela Lawrence and Janet Applegate2 |
- 3. Aims of the Trusted Data Repository Project • To investigate certifying the Data Access Portal as a Trusted Data Repository • To develop a plan to implement changes to policies and procedures to support CSIRO business requirements and certification • To develop a plan to implement systems changes that may be required to the DAP infrastructure • To engage with external entities to host externally owned data as a test case • To prepare an application for certification TDR Project | Mikaela Lawrence and Janet Applegate3 |
- 4. Data Access Portal Background TDR Project | Mikaela Lawrence and Janet Applegate4 | data.csiro.au
- 5. Requirements for self-assessment as a Trusted Data Repository • Core Trust Seal publish completed applications on their website • Helpful to read other published applications • Data Archiving Networked Services (DANS) • UK Data Archive • Analysed evidence from published applications against the requirements to inform next process of gathering evidence • Our report to ANDS will be available on their website with a list of references we found helpful • Helpful extended guidance document and webinar available on the Core Trust Seal website TDR Project | Mikaela Lawrence and Janet Applegate5 |
- 6. Gathering the evidence REQUIREMENT EVIDENCE NEW OR EXISTING PUBLIC OR INTERNAL CSIRO DEPARTMENT R1. Mission and scope Mission statement New Public Research Data Support R2. Licences Licence deeds Existing Public Legal R3. Continuity of access IMT Business continuity plan Existing Internal Information Management and Technology R4. Confidentiality and ethics Data deposit checklist Existing Internal Legal Business Development Ethics committee R5. Funding and staffing IMT Strategy 2020 Existing Internal Information Management and Technology R6. Expert guidance DAP user guide Existing Internal Information Management and Technology TDR Project | Mikaela Lawrence and Janet Applegate6 |
- 7. Applying for certification • Data Seal of Approval ceased applications October 2017 • Our application was submitted with Core Trust Seal February 2018 • Our application will be processed when the Core Trust Seal legal entity is finalised • Currently waiting for this to pay the administration fee 1,000 EUR • Getting an account with the application management tool provides access to a staff member who promptly answers your questions • One thing to note is that once the application is submitted it is locked TDR Project | Mikaela Lawrence and Janet Applegate7 |
- 8. Hosting externally owned data • Investigated policies, procedures and system changes to host externally owned data • Why was it part of our strategy • Developed Collection Development Principles • https://confluence.csiro.au/display/daphelp/Data+Collection+Development+Principles • Developed Data Deposit Conditions and Data Deposit Form • https://confluence.csiro.au/display/daphelp/External+Data+Applications • System changes identified for future DAP development • Significant input by staff from Legal, Information Management and Technology, and researchers TDR Project | Mikaela Lawrence and Janet Applegate8 |
- 9. This project is supported by the Australian National Data Service (ANDS) ANDS is supported by the Australian Government through the National Collaborative Research Infrastructure Strategy Program
- 10. Information Management and Technology Mikaela Lawrence Data Librarian t +61 8 8303 8439 e Mikaela.lawrence@csiro.au w www.csiro.au Information Management and Technology Janet Applegate Data Librarian t +61 8 9333 6046 e janet.applegate@csiro.au w www.csiro.au INFORMATION MANAGEMENT AND TECHNOLOGY Thank you
Editor's Notes
- This background information of the repository provides context and relates to the first section of the application. Institutional repository Deposit is by self-service and is accessible to CSIRO staff using their institutional username and login Publicly available collections 2,100 and storage of over 1PB of data The subject matter includes a broad range of sciences with 17/22 Field of Research Codes represented Software and storage infrastructure of the DAP are developed and managed by CSIRO Information Management and Technology A deposit checklist ensures depositors consider key quality and legal issues prior to deposit A Science Leader approves the collection after assessing it for quality and legal issues prior to publishing The repository offers a few different curation levels based on depositor needs Content is distributed as deposited Basic curation (brief checking or addition of basic metadata or documentation) Enhanced curation (conversion to new formats) Designated community includes: Researchers Industry Policy makers General public Students Data users can download the majority of collections without a user login. A smaller number of collections require registration to access the files.
- To help with understanding the 16 requirements of the self-assessment we found reading through other’s applications and considering the evidence they had used was helpful. Applications with the Core Trust Seal are now open with certified repositories applications being published on their website. Applications that were useful Data Archiving Networked Services (DANS) – Is part of the Secretariat of the Core Trust Seal and have been involved in developing the trusted repository requirements. UK Data Archive – had a well organised application with detailed evidence. To help with the next step of gathering and determining what evidence to use for CSIRO an analysis was undertaken of the types of evidence used in a few of the published applications. We have included a list of references we used to inform our understanding of the requirements in the appendix of our report to ANDS. This will be published on the ANDS website. There is a helpful extended guidance document and webinar available on the Core Trust Seal website that discusses the requirements and reviewer’s expectations.
- The certifying body have a preference for evidence that is public and we found this a major challenge. In this table are examples of some of the evidence we used for the organisational requirements from R1 to R6. It gives an idea of new evidence we developed such as the mission statement. Also the difficulty with providing publicly available evidence. It also provides information about the departments we consulted for expert guidance within our organisation such as legal, business development and staff from within our own department of information management and technology. We have attempted to overcome the challenge with providing public evidence with the development of the Collection Development Principles, Preservation Principles and an update of the data management LibGuide. These provide a summary of the processes for requirements R7 to R16 which cover Digital Object Management and Technology. These public documents are available from the CSIRO DAP Help page.
- What stage are we up to? Data Seal of Approval ceased applications October 2017 and we missed this deadline Our application was submitted with Core Trust Seal in February 2018 as part of their soft launch to test their system Processing of our application will begin when the Core Trust Seal legal entity is finalised We are currently waiting to pay the administration fee of 1,000 EUR We found getting an account for the application management tool gave access to a staff member who promptly answered our questions. A word of warning once an application is submitted it is locked however we found the helpful staff member could amend a small error we had made.
- As part of the project we investigated policies, procedures and system changes to host externally owned data. Why was this part of our project? As an organisation we understand the value for new research possibilities in drawing together research data produced by organisations beyond CSIRO and across the research community. Researchers from the Land and Water Business Unit are interested in investigating a trusted repository for water research data. The vision is to bring together nationally significant data from a wide range of organisations for the benefit of industry, policy and research. What did we implement? We defined the scope for accepting data in the Collection Development Principles. For example data should be aligned with CSIROs functions set out in section 9 of the Science and Research Industry Act 1949. Terms and conditions were developed into an agreement to be signed by the depositing organisation called the Data Deposit Conditions. Some examples of the terms and conditions include: Data is free from embargo, It has not been previously published with a DOI, Data is owned by the depositing organisation, Data complies with ethics, privacy, confidentiality, contractual/licensing, and copyright obligations, and Data will have a CC-BY licence applied. A Data deposit form was developed for the data depositor to provide metadata. Procedures were developed for depositing externally owned data The DAP is a self-service repository with access to deposit by CSIRO staff only. The Research Data Service will liaise with the external data owner to facilitate the deposit of data. A CSIRO Science Leader with domain knowledge of the data will be the approver of the collection. This is part of the risk management framework that all public data collections in the DAP are subject to. It involves a check of the data quality and legal issues prior to publishing. Future enhancements to the DAP include: Ability to customise a collection landing page such as the addition of logos for external organisations Automate the Data Deposit Conditions within the existing DAP software To develop a self-serve deposit interface for external organisations This project has had some immediate benefits: Applying for recommended repository status with journal publishers and funders has meant we have had information ready to use. We have had enquiries from our researchers for publishing externally owned data and we have a response with policies and procedures in place.