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Complying with EPSRC policy: An LSHTM case study


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Overview of LSHTM's approach to complying with EPSRC data management requirements, focussed on security requirements. Presented at Glasgow University on May 8th 2014

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Complying with EPSRC policy: An LSHTM case study

  1. 1. Complying with EPSRC Policy: An LSHTM Case Study Gareth Knight Project Manager LSHTM Research Data Management Service This work is licensed under a Creative Commons Attribution 2.0 UK: England & Wales License 8th May 2014 DCC Workshop: Institutional compliance with EPSRC Policy Framework
  2. 2. EPSRC Principle 2 “EPSRC recognises that there are legal, ethical and  commercial constraints on release of research  data.” “To ensure that the research process (including  the collaborative research process) is not  damaged by inappropriate release of data,  research organisation policies and practices  should ensure that these constraints are  considered at all stages in the research process”
  3. 3. Nature of Research Projects Involve  Collaboration • Each institution  contributes staff  time, data, or  other resources • Difficult to split  data into  institutional  components ‐ require multiple  permissions to  share Take place in  different locations • Each country  has different  legal  requirements  & checks • Require  government  permission – gov. as a rights  holder Involve research  participants • Participant  consent must  be obtained • Security  measures  must be apply  to meet Data  Protection Act  1998 Take place over  many years • Collaboration  extends  beyond  funding period • Require  consortium  agreement for  project &  post‐project  use Research projects often....
  4. 4. RDM Support Approach Identify & raise  awareness of  best practice Promote  existing  resources Summarise  information Provide local  examples
  5. 5. To Share or not to Share: An existing resource 1. Is the Sharing justified? • What benefits will it provide? • What are the risks associated with sharing data? 2. Do you have the ability to share? • Intellectual Property Rights (IPR) • Participant Consent • Other obligations, e.g. confidentiality 3. Are there any conditions associated with  sharing? • What measures need to be in place to protect  data? (e.g. record access requests, specific use  only) The ICO publish several guides on data sharing & security useful for researchers.
  6. 6. Institutional RDM Resources RDM Site & Policy Institutional DM Plan Data Repository (WIP) Sample Data Transfer Agreement
  7. 7. Final thoughts • EPSRC principles inform good practice & provide baseline for  evaluation • Responsible data sharing needed – balance security and  sharing obligations • Researchers know their research topic – need practical help  with the technical and legal side • A lot of information already available  (ICO, UKDS, Clinical  Trials) – need to present it in easy‐to‐read form • Effectiveness of communication ‐ PIs prefer one‐to‐one advice,  project staff enrol on training courses.
  8. 8. Did someone mention lunch? Email: Twitter: @gknight2000