Complying with EPSRC Policy:
An LSHTM Case Study
LSHTM Research Data Management Service
This work is licensed under a
Creative Commons Attribution 2.0
UK: England & Wales License
8th May 2014
Institutional compliance with EPSRC Policy Framework
EPSRC Principle 2
“EPSRC recognises that there are legal, ethical and
commercial constraints on release of research
“To ensure that the research process (including
the collaborative research process) is not
damaged by inappropriate release of data,
research organisation policies and practices
should ensure that these constraints are
considered at all stages in the research process”
Nature of Research Projects
• Each institution
time, data, or
• Difficult to split
Take place in
• Each country
gov. as a rights
must be apply
to meet Data
Take place over
Research projects often....
RDM Support Approach
Identify & raise
To Share or not to Share:
An existing resource
1. Is the Sharing justified?
• What benefits will it provide?
• What are the risks associated with sharing data?
2. Do you have the ability to share?
• Intellectual Property Rights (IPR)
• Participant Consent
• Other obligations, e.g. confidentiality
3. Are there any conditions associated with
• What measures need to be in place to protect
data? (e.g. record access requests, specific use
The ICO publish several guides on data sharing & security useful for researchers.
RDM Site & Policy
Institutional DM Plan
Data Repository (WIP)
Sample Data Transfer Agreement
• EPSRC principles inform good practice & provide baseline for
• Responsible data sharing needed – balance security and
• Researchers know their research topic – need practical help
with the technical and legal side
• A lot of information already available (ICO, UKDS, Clinical
Trials) – need to present it in easy‐to‐read form
• Effectiveness of communication ‐ PIs prefer one‐to‐one advice,
project staff enrol on training courses.