This document provides instructions for recording expenses in an accounting system. It describes creating a new account code for utility expenses, adding a new client, and entering expense transaction details including date, account codes, items, quantities, prices, and terms and conditions. The expenses are then updated and new invoice, payment voucher, and journal voucher numbers are automatically generated.

1. This example shows how to record expenses into the system.
Prior to that we will create account code for utility expenses under
Accounting Code Maintenance.
We will also show you how to add new client at the Create
Expenses/Purchases template

2. Click the company

3. Select Company Maintenace

4. Select Accounting Code
Maintenance

5. Click Select Account Code
button

6. Click Add New Acc.Code
under General Admin

7. Type Utility expenses for the
new account code

8. Type Utility expenses for the
new account code
and
Click Create button

9. Close [X] the accounts code
list
The new account code

10. Select Business Operation
menu
(to record Expenses)

11. Select Expenses/Purchases

12. Select Create
Expenses/Purchases

13. Click Select Client button

14. Click Add Client button to add
new client

15. Fill in all related information
and check Vendor
(example for expenses)

16. Fill in all related information and check
Vendor
(the company or person can be
Vendor, Client, Staff or/and Member
depend on the business transaction that
you deal with)
and
Click Submit button

17. Click OK button to update
into the system

18. The new vendor appear in
the box

19. Click Close [X]

20. Select date

21. Select date

22. Select Category of the
transaction

23. Example, expenses paid by
cash
so select Account code for
Cash

24. Key in the Bank/Cash
Reference

25. Key in description of the
expenses

26. Key in description of the
expenses

27. Key in item of the expenses,
Quantity, Price and select
Account code

28. Key in item of the expenses,
Quantity, Price and select
Account code

29. Key in item of the expenses,
Quantity, Price and select
Account code

30. Key in item of the expenses,
Quantity, Price and select
Account code

31. Key in item of the expenses,
Quantity, Price and select
Account code

32. Select Utility expenses
account code

33. Key in Term & Condition
(if any)

34. Key in Term & Condition
(if any)

35. Click Update button

36. Message pop up if any cash or bank
accounts have insufficient amount to
pay.
For the tutorial purposes, Click OK
button to proceed

37. Click OK update into the system

38. New Invoice No
for expenses
automatically
generated
New Payment Voucher
(PV) No for expenses
automatically
generated
New Journal Voucher
(JV) No for expenses
automatically
generated