The document discusses the importance of comprehensive cost management for project, program, and portfolio management. It outlines key features needed for cost management like handling different cost types, time-phasing costs, and integrating with existing accounting and HR systems. WorkEngine is presented as a solution that offers these cost management capabilities on the Microsoft SharePoint platform for easier implementation and lower costs.

1. Comprehensive Cost Management with WorkEngine
There's More to PPM than Just a Schedule
Rich Murphy
Webinar rmurphy@epmlive.com
7/28/2011 561-310-7279

2. Agenda
Introduction
Background
“Why” Cost Management is important
Features required
Key Takeaways
Q&A

3. Business Challenges portfolio management can solve
 How do we prioritize initiatives across the organization?
 What is the status of our top five initiatives?
 Do we have the right people working on the right projects?
 Are we leveraging knowledge and best practices?
 Do we have the skills and capacity within our organization to achieve
our long term goals?
 Can we still meet financial goals when things go wrong?
Serious Portfolio Management is about helping to manage the future
not simply accounting for the past

4. Typical Environment
To properly control and manage this environment:
– There must be a total inventory of projects, operations, initiatives
– Can’t just manage “projects”
– Management must prioritize all efforts relative to “business
objectives”
– Decisions are based on budgets and resource capacity
– Accurate tracking of actual costs against budgets and resource
plans is required

5. Project, Program, Portfolio Management
Portfolio Alignment with
Investment &
Mgmt. Objectives Prioritization
Decisions
Collaboration
Program
Program Integrated & Project
Mgmt. Delivery Dependencies
Consistent,
Repeatable
Project Delivery
Mgmt.
People, Process & Technology

6. Why is Cost Management Important?
You can have great “schedule management” but fail to
meet cost goals
Capital/Expense is becoming more important
Projects have Budgets long before task schedules
“Resource Management” (and therefore cost
management) is the real problem for most matrix
organizations
Simple Test for CXOs:
– How do you get data on the organization’s finances?
– How do you get data about your staff?
– How do you get information on “projects”, like:
• what’s “late”?
• what’s going to be over budget? (before it actually is)
• who’s available to work on a new project?
Survey says:
“I call the person I think knows the answer” (80 of 100
respondents)

7. Key Features-PPM Cost Management
Handle multiple Cost Types:
– Budget
– Actuals
– Forecast
– Resource Plans
– Benefits
Compatible with Corporate Accounting
Structure (Cost Categories)
– Labor
– Hardware
– Software
– Overhead
– Contingency
Differentiate Capital/Expense

8. Key Features-PPM Cost Management
Costs must be “time-phased”
Different Cost Types will have different “time-phasing”
– Preliminary Budget - Quarterly/Annual
– Approved Budget – Calendar/Fiscal (4/4/5) Months
– Actuals from GL – Months
– Actuals from timesheets – Weekly
– Forecast - Months
– Benefits - Annual
Compatible with Corporate Accounting Structure (Cost
Categories)
– Labor
– Hardware
– Software
– Overhead
– Contingency
Handle rating of man-hours to $

9. Key Features-PPM Cost Management
Support Budgeting/Cost Tracking by
Division/Department
Allow Scenario Evaluation
Integrate with Existing Systems
– Accounting
– HR
– Project Scheduling System
– Office
Comprehensive Viewing/Reporting
Most Important: Easy to use, based
on current technology

10. Cost Categories

11. Cost Types

12. Basic Cost Types

13. WorkEngine Cost Management

14. Entering a Budget

15. Support Mulipe Departments

16. Agenda

17. Viewing/Analysis/Reporting
Compare Cost Types

18. Viewing/Analysis/Reporting
Compare Cost Types

19. Viewing/Analysis/Reporting

20. Evaluate Alternative Scenarios

21. Comprehensive PPM Capabilities
Portfolio Management Time Management
Business Intelligence
Resource Management Cost Management
Work Management

22. Key Takeaways

23. Key Takeaways
WorkEngine Enterprise offers
Comprehensive Cost/Financial
Management on Microsoft’s SharePoint
platform
 Lower s/w cost
 Lower Implementation time/cost
 Tight integration with Microsoft Project/Office
 Requires only SharePoint Foundation
 Pre-built Enterprise Templates to get you in
production quickly
 Can be integrated with existing financial systems

24. Get Project Publisher
www.projectpublisher.com
Promo Code: readytorock
Rich Murphy
rmurphy@epmlive.com
561-310-7259

25. Rich Murphy
rmurphy@epmlive.com
561-310-7279