This document discusses how InfoPath 2010 and SharePoint Designer 2010 can be used to cut costs at West Hatch High School. It provides background on their need to reduce paper usage and printing costs of £8000 for two academic review days. It then demonstrates how InfoPath can be used to create browser-based forms that are connected to SharePoint lists, and how SharePoint Designer can create workflows with conditions and actions like sending emails with data pulled from lists.

1. Alan Richards SharePoint MVP Cost Cutting Using SharePoint 2010

2. About Me Information Systems Manager @ West Hatch High School Worked in education for over 17 years Led teams in the early adoption of Microsoft systems Regular presenter at events SharePoint MVP

3. Topics Background Demo of the end result possible InfoPath 2010 SharePoint Designer 2010

4. Background High levels of investment in ICT needs a ROI Paper – 1.5 million sheets of paper a year Printing Copying Letters Academic Review Day £8000 for 2 days

7. InfoPath 2010 Simple to use Easy to connect to SharePoint Browser based forms

8. InfoPath 2010 Create the list from InfoPath Set server / site location Create new list Creates Basic Fields Design Your Page Layouts Page Design Tables Add fields Text boxes Date / Time Person Picker

9. InfoPath 2010 Current User Add text box Control Properties Select function

11. SharePoint Designer 2010 Open a SharePoint site View current workflows Create new list workflow

12. SharePoint Designer 2010 Creating a workflow Add conditions Resultant actions Send Email User from AD / list Use a function to create the subject Use lookups in the body to pull data out of the list

13. SharePoint Designer 2010 Simple or Complex

14. Visio 2010 SharePoint Workflows Create in Visio – Export to SharePoint Designer Create in SharePoint Designer – Export to Visio

15. Contact E-Mail arichards@edutechnow.com Twitter @arichards_Saruk Blog www.edutechnow.com