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Contingency planning for your medical practice

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Rebecca Morehead
Rebecca Morehead

This document discusses the importance of medical practices having a well-thought-out contingency plan to address disasters like fires, hacks, or system failures that could impact patient data or operations. It recommends the plan address notifying staff, accessing patient information, and continuity of care for scheduled patients. The plan should include backup of data, disaster recovery, and emergency operation procedures that are documented, tested, and communicated to staff. Developing and implementing such a contingency plan is necessary under HIPAA law to protect patient privacy and ensure confidentiality, integrity and availability of electronic health information.

BusinessHealth & Medicine
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What would you do in the event of a disaster?
 A fire, tornado or other disaster has hit your medical practice.  You can’t get in to the building.
What do you do about … • Patients scheduled for that day? • Notifying Staff? • Accessing important patient medical information?
A medical practice’s unencrypted server was hacked and the data was held hostage. What would you do?
Under HIPAA law, it’s critical that medical practices have a well thought-out and documented contingency plan. Contingency Planning
“Establish (and implement as needed) policies and procedures for responding to an emergency or other occurrence (for example, fire, vandalism, system failure, and natural disaster) that damages systems that contain electronic protected health information.”
 Medical practices must “ensure the confidentiality, integrity, and availability of all electronic protected health information the covered entity creates, receives, maintains or transmits” and to “protect against any reasonably anticipated threats or hazards to the security or integrity of such information.”
1. Data Backup Plan 2. Disaster Recovery Plan 3. Emergency Mode Operation Plan 4. Testing and Revision Procedures 5. Applications and Data Criticality Analysis
 Staffing  Physical facility  Continuity of care  Workflow
Only then will you truly be ready to manage a potential type of disaster. Documented, tested and communicated to everyone within your practice.
info@practicemanagersolutions.com Call 866-492-0481 ext 4 Bringing More Ideas, More Resources and More Support to your busy medical practice. Visit www.practicemanagersolutions.com Contact Rebecca Morehead founder

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Contingency planning for your medical practice

  • 1. What would you do in the event of a disaster?
  • 2.  A fire, tornado or other disaster has hit your medical practice.  You can’t get in to the building.
  • 3. What do you do about … • Patients scheduled for that day? • Notifying Staff? • Accessing important patient medical information?
  • 4. A medical practice’s unencrypted server was hacked and the data was held hostage. What would you do?
  • 5. Under HIPAA law, it’s critical that medical practices have a well thought-out and documented contingency plan. Contingency Planning
  • 6. “Establish (and implement as needed) policies and procedures for responding to an emergency or other occurrence (for example, fire, vandalism, system failure, and natural disaster) that damages systems that contain electronic protected health information.”
  • 7.  Medical practices must “ensure the confidentiality, integrity, and availability of all electronic protected health information the covered entity creates, receives, maintains or transmits” and to “protect against any reasonably anticipated threats or hazards to the security or integrity of such information.”
  • 8. 1. Data Backup Plan 2. Disaster Recovery Plan 3. Emergency Mode Operation Plan 4. Testing and Revision Procedures 5. Applications and Data Criticality Analysis
  • 9.  Staffing  Physical facility  Continuity of care  Workflow
  • 10. Only then will you truly be ready to manage a potential type of disaster. Documented, tested and communicated to everyone within your practice.
  • 11. info@practicemanagersolutions.com Call 866-492-0481 ext 4 Bringing More Ideas, More Resources and More Support to your busy medical practice. Visit www.practicemanagersolutions.com Contact Rebecca Morehead founder