Celeste Charlesworth is an experienced executive assistant and project coordinator seeking a position in Calgary, Alberta. She has over 15 years of experience in event planning, business writing, administration, accounting, documentation, travel coordination, and human resources. Her background includes roles supporting executives at various companies and she holds diplomas in general studies and project management.
1. CELESTE CHARLESWORTH
Suite 120 839, 5 Ave. SW Calgary, AB. T2P 3C8 Ph: (403) 708-6200 E: cnc@thriveprojects.ca
EXPERIENCE
Corporate Event Planning / Client Relations
• Annual planning meeting – Lake Louise
• Market roll-out lunches – Fairmont Calgary
• Client meet and greet – Las Vegas
• Corporate Christmas parties – Grouse Mountain, Van Dusen Gardens
• Planned and coordinated client function in Las Vegas with fifty guests at Hilton
• Planned a 120 guest corporate function at Lake Louise
• Coordinate multiple time zone client conference calls with management
• Responsible for client entertainment and accommodation
Business Writing
• Document processing, proof reading, minute taking, memos, status reports, legal correspondence
• Procedure manuals written for chiropractic clinic, computer testing lab, and project management firm
• Internal announcements
• Executive presentations
• Monthly project reports editing, formatting, and layout
• Brochures, invitations, and agendas for client and employee functions
• Project summary notes
Administration
• Document processing, proof reading, minute taking, memos,
status reports, legal correspondence
• Travel: Air, train, hotel, car, and conference booking
• Administrative management of four regional offices for Vice President
• Routine accounting, expense submission, bank reconciliations
• Planning and management of corporate functions
Accounting
• Full cycle accounting experience.
• Please see Section A in attached addendum for details.
Documentation – Five years experience filing documentation with the following governing bodies:
• Please see Section B in attached addendum for details.
Travel
• Frequent booking of international hotels, plane tickets, and car rentals for C.E.O. and traveling staff
• Booking registration and accommodation of eight international conferences for multiple staff
• Troubleshooting for stranded staff for loss of baggage, or hotel reservation problems
Human Resources
• Assist in interviewing of new laboratory staff
• Implement new time tracking policies for staff billable time
• Maintain employee records
• Liaise with staffing agencies and screen resumes for new staff positions
• Primary point of contact for staff and management communication
2. CELESTE CHARLESWORTH
Suite 120 839, 5 Ave. SW Calgary, AB. T2P 3C8 Ph: (403) 708-6200 E: cnc@thriveprojects.ca
EDUCATION AND TRAINING
Diploma in General Studies – Concentration in Business
Douglas College
(New Westminster, British Columbia)
Project Management Certificate
Mount Royal College
(Calgary, Alberta)
EMPLOYMENT HISTORY
September 2008 – April 2009
Development Officer – Special Projects
The Salvation Army – Public Relations & Development Calgary Office (Calgary, Alberta)
April 2007 – September 2008
Assistant to Vice President / Project Assistant
MHPM Project Managers Inc. (Calgary, Alberta)
February 2006 - March 2007
Temporary Accounting / Administration Positions
Please see Section C in attached addendum for details. (Calgary, Alberta)
October 2004 – December 2005
Executive Assistant / Office Administrator
Technical Systems Testing North America Inc. (Vancouver, British Columbia)
October 2003 – October 2004
Executive Assistant
F. I. E. L. Import and Export (Vancouver, British Columbia)
September 2002- October 2003
Office Manager
Park Place Chiropractic Clinic (Vancouver, British Columbia)
May 2000 - August 2001
Private – Canadian Armed Forces Reserve
Royal Westminster Regiment (New Westminster, British Columbia)
3. CELESTE CHARLESWORTH
Suite 120 839, 5 Ave. SW Calgary, AB. T2P 3C8 Ph: (403) 708-6200 E: cnc@thriveprojects.ca
Addendum:
Section A : Accounting Specifics:
• Pipeline Construction and Directional Drilling and accounting experience
• Preparation of all financial documents for yearly police audit and yearly I.S.O. audit
• Extensive experience creating medical, manufacturing, and multi-job service invoices
• Monthly reconciliations for four corporate bank accounts and thirteen company credit cards
• Tracking and processing of nine employee expense accounts
• Accounts Payable for approximately 100 company vendors
• Price sourcing and purchasing of all manufacturing accessories, office supplies, corporate phone
service providers, and shipping supplies
• Performed weekly inventory of all supplies.
• Accounts Receivable posting, tracking, and follow-up for continuous cash flow
• Responsible for client credit application processing and reference checks
• Weekly bank deposit
• Experience with international funds wiring and Letters of Credit
• Bi-Weekly payroll
• Processing of staff medical and dental insurance claims
• Petty Cash control and reconciliation
Section B : Documentation Specifics:
• Medical Services of Alberta
X-ray and Radiography billing and documentation
Patient Charting
• Medical Services of British Columbia
Chiropractic and RMT billing and documentation
Patient Charting
• Insurance Corporation of British Columbia
Chiropractic and RMT billing and documentation
Legal documentation
• Gaming Policy and Enforcement Branch of British Columbia
Corporate and Employee Background Investigation documentation
• Canada Customs and Revenue Agency
Corporate GST Returns, Receiver General Payroll Statements,
Preparation of Financial Statements for Corporate Tax submission.
• Tasmanian Gaming Commission
Corporate and Employee Background Investigation documentation
• Oregon State Gaming Investigation
Corporate and Employee Background Investigation documentation
• State of Colorado Registrar of Companies
All Incorporation and Resident Agent documentation
• Internal Revenue Service of the United States
Employer Identification Number documentation
• District of Columbia Tax and Revenue
Corporate Tax Return documentation
Section C : Temporary Position Specifics:
Diversified Staffing Agency (Calgary, Alberta)
CA (Feb-March)
Access Pipeline (April-May)
Headplay Canada (May-Sept)
Compass Directional Inc. (Sept-Oct)
CL Designs (Nov)
City of Calgary Health Region (Nov-March 2007)
4. CELESTE CHARLESWORTH
Suite 120 839, 5 Ave. SW Calgary, AB. T2P 3C8 Ph: (403) 708-6200 E: cnc@thriveprojects.ca
References:
DD Coutts
Director of Public Relations & Development 403-410-1124
The Salvation Army – Public Relations Calgary, Alberta
Capt. Gregory Yanda
Canadian Forces Reserve 780-462-6638
Canadian Forces Reserve Edmonton Edmonton, Alberta
Joan Kozlowski 403-943-8050
Administrator/Supervisor 403-943-1111
Calgary Health Region Calgary, Alberta
Kimberly Lambert 403-948-4365
Controller
Compass Directional Drilling Services Ltd. Calgary, Alberta
Salim Adatia 604-873-5833
Chief Executive Officer
Technical Systems Testing North America Inc. Vancouver, B.C.