The document outlines the features and functionalities of a contractor management software system, including contractor/vendor and training portals, vehicle registration, safety induction, and ID badge generation. It emphasizes tracking and reporting capabilities such as login/logout systems, training expiry alerts, and incident reporting, while also allowing for compliance monitoring and hazard management. The software is customizable and suitable for various industrial applications, enhancing safety and efficiency in managing contractor-related operations.

1. CMS
Contractor Management Software (CMS)

2. 1. Contractor / Vendor Portal
2. Training Portal
3. Log In/Out Tracking System
4. Reporting Web Portal
5. EHS Mobile App
6. Safety Kiosk

3. ✓ Contractors worker
registration
Contractor/Vendor
Portal
Training Portal Login-Logout System EHS Mobile App Reporting Portal
✓ Safety induction
special skill training
data recorded
✓ Vehicles registration
✓ Vehicles / Safety
equipment
inspection through
checklist by
contractor and PMC
✓ Contractors worker
finger print to be
recorded
✓ Generation of ID
Badge with barcode
✓ Contractor worker
log in/out from
worksite
✓ Vehicle log in/out
from worksite
✓ Violation entries
and blocking
contractor worker
✓ Detailed logged
in/out report
✓ Daily head count by
contractor/ date/
category wise/ area/
department
✓ Contractor worker
working hours
report
✓ Alert of contractor
worker working
beyond a limit
✓ Training date expiry
alert
✓ Entries of good
practice(s) by PMC
✓ HSE plan monitoring
by contractor and
PMC
✓ Hazard, incident
reporting and
investigation
Safety Kiosk System
✓ Personnel Registration
✓ Safety Induction data recorded
✓ Contractors worker finger print to be recorded
✓ Generation of ID-Badge with Barcode
✓ ID Badge validity
expiry alert

4. CONTRACTORS’ WORKER REGISTRATION:
✓ Maintain of employees records with photographs, fingerprints
✓ Ensure and store Contractors worker medical fitness
✓ Category Manager/Engineer/Supervisor/workmen
✓ Prior Registration to be done for safety induction and ID Badge generation
✓ Type of ID Badge
✓ Permanent / temporary
✓ Supervisor / worker
✓ Visitor
VEHICLE REGISTRATION:
✓ Detailed vehicle checklist
✓ Document scanning for future reference
✓ Keep track of drivers & helpers details for future reference
✓ Vehicle inspection report

5. ✓ Trainer will have detailed list of contractors’
supervisors, workers
✓ Trainer can review all the attached medical
certificates and government IDs.
✓ After completion of the safety induction, ID
Badge can be generated
✓ Critical activity training for the particular
candidates can also be configured
✓ Trainer will print the ID Badges for workers
and vehicles after review the training data

6. ✓ Hassle-free login-logout operation while entering/exit from worksite
✓ Detailed timestamp record maintained for each and every entry / exit from
worksite
✓ Daily head count by:
✓ contractor
✓ date
✓ category wise
✓ area
✓ department
✓ Contractor workers’ working hours report
Different types of alerts like:
✓ working beyond specified working hours
✓ training due date expiry
✓ ID Badge validity expiry
Valid Valid Invalid

7. ✓ Personal data entry
✓ Finger print scanning
✓ Safety Training with Audio & Video
✓ Customized Assessment
✓ Quick Assessment to check preparedness and issue ID Badge for a
specific periods.
✓ Status Pass/Fail
✓ ID Badge Printing
Play Training
Program
Quiz &
Evaluation
Pass
Or
Fail ?
Issue a ID Badge
With Photograph
& Validity Date
Fail
Take the test again
Pass
Watch Induction Movie
Ready for Assessment
Induction Assessment
Question - 1: In case of fire, visitors should not:
Activate the fire alarm Notify the supervisor
Gather at assembly point Create panic & run
Question - 2: Which activity is safe at the plant area ?
Walking and talking with the cellphone at plant area
Walking any where in the road Using electronic gadget any where at the plant premises
Using “Zebra-Crossing” while Crossing the road
Question - 3: Speed limit for office road in TATA premises ?
60 km/h
16 km/h 30 km/h
40 km/h
Submit Assessment

8. Contractor
Safety Team
HSE Team
USERS
MENU
✓ HSE Manual / Handbook
✓ App Login / Logout
✓ App Help
INDICATORS
✓ Performance Indicators
SAFETY
PERFORMANCE
✓ GEMBA Score Card
✓ HSE Plan Monitoring
✓ Reward and Recognition
ID BADGE SYSTEM
✓ Log In/Out Report
✓ Blocking black listed employees
HAZARD
REPORTING
✓ Daily Observations
✓ Contractor Safety Audit
✓ Joint Safety Audit
✓ GEMBA visit Observations
✓ Incident Reporting
SAFETY
INSPECTION
✓ HSE Inspection
✓ Safety Harness
✓ Portable Electrical Equipment
✓ Lifting tools tackles
✓ Construction Machines

9. ✓ Highly intuitive software application, that helps in storing and tracking employee’s information along with their
photographs (employee ID Badge)
✓ Extract all the information at a single click, useful reports and graphs for analysis
✓ Can be customized as per client requirements / environment, easy integration with other systems / software’s
✓ Facilitates batch processing: employee registration can be done in bulk and employee photo ID Badges can
be printed at one go, whenever needed
✓ Store, search and track employee’s complete information, using different available options
✓ Enables to manage employee’s offence and award information too
✓ Different color code on ID Badge can be applied as per the contractors
✓ Advanced search engine
✓ Integration of barcode / RFID / fingerprint technologies
✓ Contractor/Sub-contractor wise head count and work hour calculation
✓ Employee induction / re-induction / training / medical history
✓ Block black listed employees, get employee details using SMS
✓ Construction and Project Site
✓ Power Plant and Operational Plant
✓ Oil and Gas Refinery and Mining
✓ Medium or large size factories or any organization having more than 100 employees
ADVANTAGES
KEY FEATURES
ADDED ADVANTAGES
AREA OF APPLICATION

10. https://www.ask-ehs.com/software/contractor-management-software.html
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