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Clerical Temps.pptx
- 1. Muhammad Aon Muhammad Irfan AbdulHakeem Muhammad Kashif
- 2.
- 3. Purpose To demonstratea practical application of database design and implementation techniques.
- 4. General Description Itis agency that provides temporary clerical help to its clients It has 1000 workers and about 250 clients They perform activities using file processing system or manual system Now they want to develop a database system to control its operation
- 5. Basic Operations AnnKing is owner of that agency She is assisted by Personnel Director, Accounting Manager and client representative Personnel Director recruits and hire new workers, promotes good workers and suspend unsatisfactory workers Accounting Manager is responsible for account receivable and payroll Client Representative finds new clients and communicates with all clients
- 6. Information Needs Thedatabase will be used to track of payroll, account receivable, personnel records of active workers, client records, job requests and job assignments
- 8. Step 1 Writeout the format of every input document and every report, and the input and output screens for every routine transaction to be performed against the database Following forms are use to provide information
- 9. 1.Worker Application Form Dateof Application _________________________ Name ________________________________________________________________ Address ______________________________________________________________________ ______________________________________________________________________ Telephone ____________________________________________________________ Social Security Number _________________________________________________ *Date of Birth _____________________________ *Sex ______________________ Skills Applicant: Check each of the following skills you have. Do not enter the level of skill. You will be tested on each of the skills you check and the interviewer will fill in the level, based on your test performance.
- 10. Worker Application FormContinue (To be completed by interviewer) Low Average High _____Bookkeeping _____ _____ _____ _____Filing _____ _____ _____ _____Stenography _____ _____ _____ _____Typing _____ _____ _____ _____Word Processing _____ _____ _____ Date Available to Work: _________________________________________________ Restrictions on Work Dates: ______________________________________________________________________ ______________________________________________________________________ To be filled by interviewer: Date Hired : ________________________ Reason not hired __________________ * ClericalTemps does not discriminates on the basis of age or sex of applicant.
- 11. 2. Client RegistrationForm Client Name ___________________________________________________________ Client Address ______________________________________________________________________ ______________________________________________________________________ Client Telephone _______________________________________________________ Contact Person ________________________________________________________ Client ID _____________________________________________________________
- 12. 3. Job RequestForm Client ID _____________________________________________________________ Client Name ___________________________________________________________ Client Address ______________________________________________________________________ ______________________________________________________________________ Client Telephone _______________________________________________________ Contact Person ________________________________________________________ Job Title ______________________________________________________________ Start Date ________________________ Expected End Date ___________________ Daily Hours _______________________ Report to : (Name) _____________________________________________________ (Address) ______________________________________________________________________ ______________________________________________________________________ (Telephone) _______________________________________________ To b filled in by ClericalTemps: Job _________________________ Daily Rate ________________________________
- 13. 4. Worker EvaluationForm Client ID _____________________________________________________________ Client Name ___________________________________________________________ Client Address _______________________________________________________________________________________________ _____________________________________________ Client Telephone _______________________________________________________ Employee ID __________________________________________________________ Employee Name _______________________________________________________ Job # ____________________________ Job Title ______________________________ Starting Date __________________________________________________________ Employee Rating: Please evaluate the performance of the ClericalTemps worker name above on the job indicated above: _____ Excellent – 5 _____ Good – 4 _____ Average – 3 _____ Fair – 2 _____ Unsatisfactory -1 Signature of Rater ______________________________________________________ Name of Rater (Please print or type) _______________________________________ Title of Rater __________________________________________________________ Date of Rating _________________________________________________________
- 14. 5. Client Report ClientReport for period from mmddyy to mmddyy Client ID Client Name Client Add Billings YTD Payments YTD XXXXXX XXXXXXXXX XX XXXXXXXXX XXXXXXXXX XX 999999 999999 XXXXXX XXXXXXXXX XX XXXXXXXXX XXXXXXXXX XX 999999 999999 XXXXXX XXXXXXXXX XX XXXXXXXXX XXXXXXXXX XX 999999 999999 Totals: 99999999 99999999
- 15. 6. Worker Report WorkerReport for Period from mmddyy to mmddyy Employee ID ____________________ Name _________________________________________________ Address________________________________________________________________________ _____________________________________________________________ Phone ________________________________________________________________ Date of Birth ____________________________ Sex __________________________ Availabilty Code __________________________________________ Date Hired __________ Last Date Worked _____________ Average Rating ______ Skill Levels: _____ Bookkeeping _____ Filing _____ Steno _____ Typing _____ Word Processing Job Held During Period: Client No Job Title Client ID Client Name Rating XXXXXX XXXXXXX XXXXXX XXXXXXX 9 XXXXXX XXXXXXX XXXXXX XXXXXXX 9 XXXXXX XXXXXXX XXXXXX XXXXXXX 9
- 16. 7. Report ofCurrent Assignments Current Assignments – mmddyy Client ID Client Name Client Address Job # Job Title Daily Hours Daily Rate XXXXXX XXXXXX XXXXXX XXXXXX XXXX XXXXX XXX-XXX 9 9.99 XXXXXX XXXXXX XXXXXX XXXXXX XXXX XXXXX XXX-XXX 9 9.99 XXXXXX XXXXXX XXXXXX XXXXXX XXXX XXXXX XXX-XXX 9 9.99 Emp ID Emp Name Start Date Expected End Date XXXXX XXXXX 99/99/99 99/99/99 XXXXX XXXXX 99/99/99 99/99/99 XXXXX XXXXX 99/99/99 99/99/99
- 17. 8. Account ReceivableReport Accounts Receivable – mm/dd/yy Client ID Client Name Client Address Amt Billed Bill Date Amt Paid Billings YTD Payments YTD XXXXX XXXXX XXXXXX XXXXXX 9999 99/99 9999 999999999 999999999 XXXXX XXXXX XXXXXX XXXXXX 9999 99/99 9999 999999999 999999999 XXXXX XXXXX XXXXXX XXXXXX 9999 99/99 9999 999999999 999999999
- 18. 9. Weekly ClientBill Client Invoice for week ending mm/dd/yy Invoice # 999999 Client ID Name Client Address Job # Job Title Emp ID Emp Name Daily Rate Days Worked XXXXX XXXXX XXXXX XXXX XXXXX XXXX XXXX 999.99 9 XXXXX XXXX XXXXX XXXX XXXX 999.99 9 XXXX XXXXX XXXX XXXX 999.99 9 Total New Charges: 99999 Old Balance : 99999 Total Due: 999999 Amount Paid: 999999
- 19. 10. Verification ofDays Worked Week of mm/dd/yy Client ID _____________________________________________________________ Job # _____________________________________ Employee ID ___________________ Employee Name _______________________________________________________ Number of Days worked this week _______________________________________ Client Signature ________________________________________ Date __________________________________
- 20. 11. Weekly PayrollReport Payroll Report – Week Ending mm/dd/yy Emp ID Emp SSN Emp Name Emp Add Num Days Gross Pay Fed With FICA With State With Local With XXXX XXXX XXXX 9 9999.99 999.99 99.99 99.99 99.99 99.99 XXXX XXXX XXXX 9 9999.99 999.99 99.99 99.99 99.99 99.99 XXXX XXXX XXXX 9 9999.99 999.99 99.99 99.99 99.99 99.99 Net Pay Gross YTD Fed YTD FICA YTD State YTD Local YTD Net YTD 999.99 99999 99999 9999 9999 9999 999999 999.99 99999 99999 9999 9999 9999 999999 999.99 99999 99999 9999 9999 9999 999999 Total for All Employees: Gross Pay Net Pay Fed With FICA With State With Local With Fed YTD FICA YTD State YTD Local YTD 99999 99999 99999 9999 9999 9999 9999 9999 9999 9999
- 21. 12. Worker PayStub Check # 9999999 Week Ending mm/dd/yy Emp ID Emp SSn Emp Name Emp Add Num Days Gross Pay Fed With FICA With State With Local With XXXX XXXX XXXX XXXX XXXX 9 9999.99 999.99 99.99 99.99 99.99 Net Pay Gross YTD Fed YTD FICA YTD State YTD Local YTD Net YTD 999.99 99999 99999 9999 9999 9999 999999
- 22. 13. End-of-Year WageTax Statement (W2 Form) Emp ID Emp SSN Emp Name Emp Add XXXX XXXXXXXX XXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXX Total Gross Pay Total Net Pay Total Fed With Total FICA With Total State With Total Local With 99999 99999 99999 999999 999999 9999
- 23. 14. Worker Entryand Edit 1. To add a new worker, enter the data in the blank spaces. 2. To correct data for a worker, enter the new data by typing over the old values. Employee ID _________________ Social Security Number ____________________ Name ________________________________________________________________ Address_______________________________________________________________ ______________________________________________________________________ Telephone_____________________________________ Date of Birth _________________ Sex___________ Date Hired ________________ Availability Code _______________________________________________________ Average Rating _______________________ Skill Levels: ____Bookkeeping ____Filing ____ Stenography ____ Typing ____ Word Processing
- 24. 15. Client Entryand Edit 1. To add a new client, enter the data in the blank spaces. 2. To data for a worker, enter the new data by typing over the old values. Client ID _________________ Client Name __________________________________________________________ Client Address ______________________________________________________________________ ______________________________________________________________________ Client Phone___________________________________________________________ Contact _______________________________________________________________
- 25. 16. Job Entryand Worker Transaction 1. For a new job, enter the data in the blank spaces. 2. To edit data for an old job, type the new information over the old. Job # _________________ Job Title __________________ Job Status ____________ Daily Hours __________ Daily Rate _____________________ Starting Date ____________________ Expected Date ________________________ Client ID _________________ Client Name ________________________________ Date of Birth _________________ Sex___________ Date Hired ________________ Client Address_______________________________________________________________ ______________________________________________________________________ Client Phone _______________________ Contact Person _____________________ Report to Name ________________________________________________________ Report to Address ______________________________________________________ Report to Phone _______________________________________________________ Employee ID of Requested Employee (if any) _______________________________ Input Screen : Job Entry and Edit
- 26. Continue 1. The followingworker is eligible for the job. 2. To see other eligible workers, press enter until the message “No others are eligible” is displayed. Employee ID _________________ Social Security Number ____________________ Name ________________________________________________________________ Address_______________________________________________________________ ______________________________________________________________________ Telephone_____________________________________ Average Rating ____________________________________________ Last Date Worked ______________________________________ Skill Levels: ____Bookkeeping ____Filing ____ Steno ____ Typing ____ Word Processing Output Screen : Potential Workers for Job
- 27. 17. Worker EvaluationEntry and Edit 1. To enter a new rating, type the data in the blank spaces. 2. To correct an old rating, type the new values over the old. Client ID __________________________ Job # ______________________________ Employee ID _____________________ Employee Name _______________________________________ Rating _______________________ Rater Name ________________________________ Rating Date ____________________________ Starting Date of Job ___________________________________
- 28. Study the environmentand write out a list of assumptions
- 29. List of Assumptions Prospective workers fill out an application form, verify their skills and interviewed by the personnel director Clients submit job requests at least one week in advance to guarantee a worker. It always includes a starting job and expected ending job Clients may request a specific worker for a job Clients are charged a daily rate and are billed weekly Workers are paid weekly, after their jobs and days worked have been verified Skills Types: Bookkeeping, typing , filing, word processing and stenography Skills Levels: Low, Average, High
- 30. Continue Rate chargedto clients and salary to paid workers depend on job title, which is determined by the required skill types and levels At the end of each job, the client is asked to submit and evaluation of workers. Rating range from 1(Unsatisfactory) to 5 (Excellent).