The City of Novi describes how it uses AVL technology to improve the level of service, performance, and accountability within its vehicle fleet.

1. NOVI FLEET APPLICATIONS OF
AVL TECHNOLOGY
Presentation to Michigan Department of Transportation
Roadway Operations Team
Presented by City of Novi’s Departments of
Public Services & Information Technology
December 3, 2012
Slides Prepared & Authored by Christopher Blough, MPA, PMP
Project & Applications Manager - City of Novi, Information Technology

2. Objectives
 Business case for AVL in municipal operations
 Procurement review & vendor selection
 System administration
 System applications
 Active Monitoring
 Passive Monitoring
 Future Intentions
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3. Business Drivers
√ Address escalating public expectations
√ Fact based reporting
√ Improved accountability
√ Advance operational efficiencies
√ Promote unified fleet management
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4. RFP Design Considerations
Hosted
Reporting
Equipment Application
Capabilities
Service
Unique
Uniform Fleet
System
Management
Capabilities
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5. Key RFP Selection Criteria
 Independent administration
 Predictable cost structure
 Vendor experience alignment
 Uniform fleet management capabilities
 OEM AVL equipment & warranty
 Application hosting experience
 Relevant expertise
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6. PreCise Mobile Resource Management
Subsidiary of Force America
 Services 5,000 AVL units  City AVL self-installs
 Complementary client mix  Incorporates client GIS data
 Municipal DPS/DPW (130)  AVL unit models
 County RCs (Bay, Livingston)  Model 101
 State DOTs (WI,WA)  Model 301
 Supports connections to FA  Configurable positioning
5100 controllers parameters by asset/fleet
 3-year OEM warranty  AVL position history tied to
 Data plan pooling / no term asset not unit
 Fixed application access fee per  Customized user defined
AVL unit – not per user geofences
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7. Today’s AVL Equipped Vehicle Fleet
7 Departments Police
84 Vehicles 20
54 Users DPS Fire
34 12
City of Novi
Senior AVL Fleet
Transit Community
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84 vehicles Development
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Assessing Parks/Rec
3 1
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8. System Administration:
Device Installations
 Model 101 Units
 GPS Receiver + Cellular Data Modem
 Collects: Position, Speed, Heading, Time, Ignition-On
 2 Additional Inputs
 Stores data when network coverage is marginal
 Environmental (-22 F to 140 F) & water resistant
 In vehicle cab mounting recommended
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9. System Administration:
Device Installations
 Model 301 Units
 GPS Receiver + Cellular Data Modem
 Collects: Position, Speed, Heading,
Time, Ignition-On
 37 Events Can Be Logged (controller)
 Stores data when network coverage
is marginal
 Environmental (-22 F to 140 F) &
water resistant
 In vehicle cab mounting
recommended
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10. System Administration: Model 301 Units Event Capture
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11. System Administration
 Hosted Application
 Administrators set user accounts / assets / fleets
 Set user access rights to application functions & fleets
 Establish alerts (all vehicles)
Excessive Speed Power Loss Excessive Idle
Operating During Inside / Outside Low Voltage
Off Hours Geofence
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12. System Administration
 Set asset position collection parameters
Change in Distance Time Vehicle
Directional Traveled Interval Stop
Bearing 700 yards 20 Event
Δ > 40 seconds < 2 mph
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13. System Administration
 Login Administration
 Logins created by admin for each authorized user
 Accessible by users immediately
 Password changed by user upon initial login
 User login access report available
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14. System Administration
 AVL Assignment to Vehicle Assets
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15. System Administration: AVL Unit Health Checks
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16. System Administration
Solution Acquisition + O&M = Total Ownership Cost
Data Plan Options
(unit/month)
5 mb - $20.00
Unlimited - $27.99
Application
AVL Unit + Antenna Service Hosting
Acquisition Network Access
$350 + $50 (101 unit) Total Fee
$650 + $50 (301 unit) (Unit/month)
additional sensors
System $10.83
(as necessary) Cost
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17. System Applications
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18. System Applications
 Active Monitoring  Passive Monitoring
 Real-Time Position Maps
 Route Completion
 Dashboard
 Geofence Activity
 Exception Events/Alerts
 Vehicle Idle  Historical Position Maps
 Excessive Speed  Stop Report
 Operations During Off-Hours  Material Usage (Future)
 Power Loss
 Maintenance Exception
 FORCE Controller Alerts (62)
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19. System Applications : Active Monitoring
 Active Monitoring
 Real-Time Position Maps (Demo – All Company Assets)
 Exception Alerts
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20. System Applications : Dashboard Monitoring
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21. System Applications: Passive Monitoring
 Geofence Activity
 Geofences = Polygons represented City
defined service operations areas
(e.g. snow routes, subdivisions)
 GIS data imported to reflect 1,800
geofence areas
 Asset activities recorded within each
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22. System Applications: Passive Monitoring
 Route Completion
 Routes = Groups of
Geofences
 Route Complete* = Vehicle
occupies space in polygon
 GIS data imported to reflect
7 snow plow routes - 1,800
geofences)
 Asset activities recorded
within each area
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23. System Applications: Passive Monitoring
 Historical Map Replay
 City-wide Fleet
 Department
 Asset
 Time stamped trail
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24. System Applications: Future Plans
 Material Usage Reporting  5100 Controller Relays
 Sensor calibrations  Spreader Status
 5100 controller  Prewet Spread Rate
configurations  Air/Road Temperature
 Limited inputs on current  Diver ID
vehicle fleet – non 5100
 Downblade Pressure
controllers limited to 2 inputs
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25. Lessons Learned
 Two-Staged Deployment
 Focus initially on track-trace operations during year #1
 Add sensors after initial season of deployment
 User Acceptance Testing
 Require vendor to perform user acceptance testing on-site
 Train your own staff to perform installs on your own equipment
 Update Personnel Polices for AVL Systems
 Sensor Additions
 Require vendor to evaluate ALL existing vehicles prior to
ordering/configuring sensors
 Plan on re-calibrating and testing sensors prior to next season
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26. Contact Information
 Rob Hayes P.E., DPS Director  Rob Petty, Chief Information Officer
 248.735.5606  248.735.5605
 rhayes@cityofnovi.org  rpetty@cityofnovi.org
 Matt Wiktorowski, Field Operations  Chris Blough, GIS / IT Project Manager
Senior Manager  248.347.3279
 248.735.5634  cblough@cityofnovi.org
 mwiktorowski@cityofnovi.org
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