This document outlines the procedures for applying for admission tests and enrolling at a university. It details the steps a student must take which include obtaining an application form, submitting requirements, paying fees, taking admission tests, and undergoing an interview. It also provides information on the registration process, requirements for new and returning students, and procedures for obtaining transcripts and clearances. The various offices and personnel involved at each step are specified along with the typical duration of each transaction.
Learning action cell plan of science teachers of esperidion f. encabo I memorial high school. Entails lots of programs and activities for one school year.
Learning action cell plan of science teachers of esperidion f. encabo I memorial high school. Entails lots of programs and activities for one school year.
Diversity discovery class 2013 (summary ppt)youthdiscovery
The Diversity Discovery Class teaches Latino youth and other minorities and immigrants the culture of the American educational system that they need to know to successfully navigate their way to advanced education beyond high school.
Dr. Chao profile in Linkedin (May-2016)Edward Chao
Current Occupation:
Full-time faculty, Assistant Professor, Department of Finance and Institute of Financial Management, College of management, Nan Hua University (2013/8/1 ~ Now)
Main research is focused in five main fields,
1. International Diversification and FDI Investment Policy
2. MNE FDI Strategy and Global Strategy
3. Evaluating MNE Investment Strategy and Performance in Emerging Economy
4. International Finance and Investment Policy
5. FDI Investment Risk Management in business and emerging economies
The website linkage
http://isites.nhu.edu.tw/yschao/doc/836
http://www.worldwidebranding.com/MembersOnly/Settings/MyProfile.aspx
http://www.amazon.com/-/e/B00IV30N1E
https://plus.google.com/u/0/112211076070595678650/posts
It’s an opportunity to set up your own office in a class-A intelligent green building with global neighbors and Indian conglomerates like Samsung,Kpmg,Indiamart,Cisco,British telecom and BHEL. There are 2 sky bridges between Tower A and Tower B which connects both towers on 6th and 9th floor respectively. It’s one of the landmark and signature building standing tall at bang on expressway. An address in itself.
Dr. Chao Yuang Shiang academic website
http://mail.nhu.edu.tw/~yschao/
http://isites.nhu.edu.tw/yschao/
https://authorcentral.amazon.com/gp/profile
http://www.amazon.com/-/e/B00IV30N1E
https://www.linkedin.com/profile/edit?trk=nav_responsive_sub_nav_edit_profile
Teaching experiences (1999/8/1 ~ Now)
Faculty (Full-time), Department of Finance, full-time lecturer, assistant professor (2011/8~Now), Yu Da University (1999/8/1 to 2013/7/31)
Faculty (Part-time), Department of International Trade, National Taichung University of Science and Technology (2005/2/1 to 2006/7/31)
Faculty (Part-time), National Taichung University of Science and Technology in Junior College of Continuing Education (2002/8/1 to 2005/1/31)
Faculty (Part-time), Accounting and Information Systems, Chang Jung Christian University (CJCU) (2000/2/1 to 2002/7/31)
Current Occupation:
Full-time faculty, Assistant Professor, Department of Finance and Institute of Financial Management, College of management, Nan Hua University, Taiwan.
University textbooks publication:
1. <monetary> Published in 2004
2. <principles> Published in 2005
3. <financial> Published in 2011
4. <international> Published in 2012
5. <insurance> Published in 2013
Three finance-related books published from 2012 to 2014.
1. "MNE investment strategy and risk evaluated in China"
- The Joint Effects of MNE's Diversification Strategy on Performance and Systematic Risk Evaluated in China Investment (Published on 27-April-2012)
2. "What Government Bonds and Investors Matter in Global Financial Crisis? - Evidence and Strategic Thinking" (Published on 23-August-2012)
3. "Global Value Chains and Regional Economic Integration Development" (Published on 05-September-2013)
Website linkage
https://www.morebooks.de/search/%20gb?page=2&q=+Yuang+Shiang+Chao+&search_term=+Yuang+Shiang+Chao+&via_keyword=1
********
Consultant and advisor in governmental institution and private company
1. Financial consultant, Yoau Jude construction company
2. Consultant in business management and marketing strategy,Green Deming environmental technological company
3. Consultant in education and training Joy town Investment Company
4. Counseling consultant in preparatory OTC market, Yunhong environmental company
5. Counseling consultant, the Council of Labor Affairs, Executive Yuan, R.O.C. (validity: 2012/2/22-2012/12/31)
6. Counseling consultant in creating business and career development, The National Youth Commission (NYC), Executive Yuan, R.O.C. (validity: 2012/6/1-2013/5/31).
7. Counseling consultant, Small and Medium Enterprise Administration, Ministry of Economic Affairs, Executive Yuan, R.O.C. (validity: 2014/4/1- 2015/3/31).
8. Counseling consultant ,the Bureau of Employment and Vocational Training (BEVT) ,Council of Labor Affairs , Executive Yuan, R.O.C. (validity: 2012/3/1-2013/12/31)
Qcl 14-v3_Flowcharts College Admission Process_SIMSREE_Divya Adity Selvaraj N...Divya Nadar
Team Name: EAGLES
Team Members:
Deepali Gaikwad
Divya Adity Nadar
Rohin Jacob
College: SIMSREE, Mumbai
We have taken a practical approach in understanding and implementing Flowcharts. The clarity and conciseness of our presentation sets it apart from other presentations.
QCL-14-v3_Flowcharts College admissions process_SIMSREE_Aditi Chavanseema wati
In this challenge we have studied college admissions process in which students face many difficulties due to flaws in it , We have tried covering maximum flaws in the process and team learning for the same We have also tried to find solutions for the problems discussed
Scholarship Program - Seoul National University
ASUNG KOREA CENTER
Welcome to Asung Official Slideshare Channel!
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Sharpen existing tools or get a new toolbox? Contemporary cluster initiatives...Orkestra
UIIN Conference, Madrid, 27-29 May 2024
James Wilson, Orkestra and Deusto Business School
Emily Wise, Lund University
Madeline Smith, The Glasgow School of Art
0x01 - Newton's Third Law: Static vs. Dynamic AbusersOWASP Beja
f you offer a service on the web, odds are that someone will abuse it. Be it an API, a SaaS, a PaaS, or even a static website, someone somewhere will try to figure out a way to use it to their own needs. In this talk we'll compare measures that are effective against static attackers and how to battle a dynamic attacker who adapts to your counter-measures.
About the Speaker
===============
Diogo Sousa, Engineering Manager @ Canonical
An opinionated individual with an interest in cryptography and its intersection with secure software development.
Have you ever wondered how search works while visiting an e-commerce site, internal website, or searching through other types of online resources? Look no further than this informative session on the ways that taxonomies help end-users navigate the internet! Hear from taxonomists and other information professionals who have first-hand experience creating and working with taxonomies that aid in navigation, search, and discovery across a range of disciplines.
Acorn Recovery: Restore IT infra within minutesIP ServerOne
Introducing Acorn Recovery as a Service, a simple, fast, and secure managed disaster recovery (DRaaS) by IP ServerOne. A DR solution that helps restore your IT infra within minutes.
This presentation by Morris Kleiner (University of Minnesota), was made during the discussion “Competition and Regulation in Professions and Occupations” held at the Working Party No. 2 on Competition and Regulation on 10 June 2024. More papers and presentations on the topic can be found out at oe.cd/crps.
This presentation was uploaded with the author’s consent.
2. 2
ADMISSION AND REGISTRARSHIP’S OFFICE
Undergraduate Level
APPLICATION FORMS FOR GRADE 7, SENIOR HIGH SCHOOL
AND COLLEGE ADMISSION TESTS (CAT) / INTERVIEW
Service Time: MONDAY TO FRIDAY 8:00 AM- 5:00 PM
Clients: Bonafide Students
Requirements: 1. Two 2"X2" ID picture with name tag (taken within the last six months)
2. Photocopy of Form 138 (Report Card)
3. Photocopy of Certified True Copy of Grades (for college transferees)
4. ALS Certificate of Rating (ALS Passer)
5. Testing Fee of P100.00
Duration: 1 hour and 45 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Ask for an Application
form
Issues the CAT
application form
5 mins
Guidance
Counselors/
Staff
GSAT
Form,
SHAT
Form,
CAT Form
2 Fill out the Form
3
Present the filled out
Form and
requirements for
perusal
Checks Form 5 mins
Guidance
Counselors/
Staff
GSAT Form,
SHAT Form,
CAT Form
4
Proceed to the
Cashier Office, pay
the testing fee
Receives payment
and issues OR
10 mins
Cashier's Office
Personnel
Php100
5
Proceed to the
Guidance Office,
present OR
Checks OR and
issues exam permit
10 mins
Guidance
Counselors/
Staff
6
Take CAT exam at
testing venue
Administers CAT 1 hr Examiner
7
Proceed to the
College/Institute,
present CAT Results
and undergo Interview
Conducts interview 15 mins
(As scheduled)
Interviewer from
the Dean’s
Office
----------End of Transaction---------
3. 3
ADMISSION AND REGISTRARSHIP’S OFFICE
Undergraduate Level
REGISTRATION/ENROLMENT
Service Time: As scheduled
Clients: New and Old student applicants, transferees
Requirements: New Students / Transferees
a. DMMMSU College Admission Test Result
b. Medical and Dental Examination Result conducted by DMMMSU or any government physician
c. Enrolment Permit duly signed by the Department Chairperson
d. Original Copy of Form 138 (HS Report Card)/ALS Rating
e. Certification of Good Moral Character
f. Birth Certificate from NSO/PSA (Photocopy)
g. Original copy of Certificate of Transfer Credential/Honorable Dismissal*
h. Certificates of Grades *
i. (2) pcs 2x2 latest photo
* additional requirements for transferees only
Foreign Students
a. DMMMSU College Admission Test Result
b. Certificate of Completion of a Secondary Curriculum
c. Original Transcript of Record
d. Personal Data
e. Affidavit of Support
f. Alien Certificate of Registration
g. Result of TOEFL/IELTS
h. Student Visa
i. Security Clearance from his/her Embassy
j. Resident Guarantor of his/her character
k. CHED permit
l. Alien Fee
Duration: 40 mins
4. 4
ADMISSION AND REGISTRARSHIP’S OFFICE
Undergraduate Level
PROCEDURE (for New Students and Transferees)
STEP CLIENT SERVICE PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1 Present admission
requirements
Receives and evaluates
Admission credentials
and issues admission
slip/ Enrolment
5 mins Department
Chair / Principal
Admission
Slip
Registration
Form
2 Accomplish
Registration Form
Receives and verifies
enrolment form for
completeness and
correctness
5 mins Department
Chair/ Principal
Student
Registration
Form
3 Proceed to MIS,
present the copy of
subjects to be enlisted
in the Registration
Form.
Encodes and prints
enrolled subjects and
provide
Assessment of fees.
10 mins MIS Head/ Staff Assessment
Form
4 Proceed to the
Accounting Office and
pay tuition and other
fees
Receives payment and
issues Official Receipt.
5 mins Cashier’s Office
Personnel
Official
Receipt
5 Proceed to Registrar’s
Office for official
enlistment and submit
copy of accomplished
Registration Form and
get class cards
Receives Registrar’s
copy of Registration
Form and issues class
cards
5 mins Registrar’s
Office Personnel
6. For new/transferee and,
proceed to MIS Office
and apply for ID
For continuing student,
present ID for validation
Processes Student’s
Identification Card
10 mins MIS Personnel
----------End of Transaction---------
5. 5
REGISTRAR’S OFFICE
Undergraduate Level
ISSUANCE OF OFFICIAL TRANSCRIPT OF RECORDS, HONORABLE DISMISSAL/
TRANSFER CREDENTIALS, DIPLOMA AUTHENTICATION/ CERTIFICATION OF GRADES
Service Time: Monday- Friday 8:00 AM - 5:00 PM
Clients: Bonafide Student
Requirements: 1. Duly Accomplished Clearance Form
2. Student Authorization Letter
3. Representative’s Identification Card
Duration: 24 minutes
Procedure:
STEP CLIENT SERVICE PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1 Get Clearance Form
and have it signed
Provides Clearance
Form
2 mins Cashier Office
Personnel
Clearanc
e Form
2 Get application form 2 mins Registrar’s
Office
Personnel
Applicati
on Form
3 Fill out form
4 Present application
form. Present student
ID and authorization
card of authorized
representative
Checks if grades sheets
have been submitted,
encoded/posted to
individual students
academic worksheet
10 mins Registrar’s
Office
Personnel
5 Pay the corresponding
fee
Receives payment and
issues receipt
5 mins Cashier Office
Personnel
Filled up
applicatio
n for
school
records
form
OTR (Php 50 ) 1st pp.
(Php 25) succd’g pp.
Diploma (Php150)
Cert (Php 20)
Hon. Dismissal/ Transfer
Cred.(Php 50)
Authentication
Local (Php 20)
Int’l (Php 50)
6 Present signed
Clearance Form, OR
and claim the
certifications
Prints/encodes and
issues certifications
5 mins
Form 137 /
OTR/Diploma (
2nd Copy)- 5 days
Cert/Hon
Dismissal/Transfe
r Cred- 5 days
Registrar’s
Office
Personnel
----------End of Transaction---------
6. 6
REGISTRAR’S OFFICE
Undergraduate Level
COMPLETION OF GRADES
Service Time: Monday- Friday 8:00- 5:00 PM
Clients: Bonafide Student
Requirements: As required by the Subject Teacher
Duration: 4 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1 Settle deficiencies Subject Teacher
2 Get Completion Form Issues form I min Registrar’s Office
Personnel
Completion
Form
3 Pay the corresponding
fee
Receives payment
and issues receipt
1 min Cashier Office
Personnel
Php25
4 Proceed to the subject
teacher, present
completion form
Fills up the form 2 mins Subject Teacher Completion
form
5 Proceed to the
Registrar’s Office,
present duly
accomplished
completion form and
OR
Records student’s
grades
Registrar’s Office
Personnel
----------End of Transaction---------
7. 7
REGISTRAR’S OFFICE
Graduate Level
CGS ENROLMENT PROCEDURE
Service Time: Monday – Saturday 8:00 AM – 5:00 PM (No Noon Break)
Clients: Students (Old, New and Transferee)
Requirements: New/Transferee Students
1.Official Transcript of Records ( Original Copy) 4. 2 pcs 2x2 pictures
2. Transfer Credentials 5. Folder
3. Medical Certificate 6. Registration Form
Old Students
1. Registration Form
Duration: 36 minutes
Procedure:
STEP CLIENT SERVICE PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1 Inquire on program
offering & fill out of
Admission Form
Provides the student
with the requirements
Releases Admission
Forms.
5 mins CGS Clerk Admission
Form
2 Present required
documents
Interviews the applicant.
Evaluates documents
and Issues evaluation
form
5 mins Dean
Program
Coordinator
4 Fill out enrolment
form
Approval of the Dean 5 mins Dean Enrolment
Form
5 Proceed to MIS,
present the copy of
subjects to be
enlisted in the
Enrolment Form
Encodes and prints
enrolled subjects &
provides assessment of
fees
10 mins In-Charge
Assessment:
CGS Clerk
6 Proceed to the
Accounting Office &
pay tuition & other
fees
Receives payment and
issues Official Receipt
(OR)
5 mins Cashier
7 Claim class cards Issues class cards 3 mins CGS Clerk Class cards
8 Application for
Student ID and
Library card
Issues Student ID/
Library Card Form and
file for action.
3 mins MIS Personnel Information
Sheet
PhP100
Php50
----------End of Transaction---------
8. 8
REGISTRAR’S OFFICE
Graduate Level
FILING AND RELEASING OF SCHOOL CREDENTIALS
(TRANSCRIPT OF RECORDS/CERTIFICATIONS/DIPLOMA)
Service Time: Monday – Saturday 8:00 AM – 5:00 PM (No Noon Break)
Clients: Old Students, Graduates
Requirements: Clearance Form
Duration: 5 days & 14 minutes
Procedure:
STEP CLIENT SERVICE PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1 Request a
clearance form
Issues a clearance form 2 mins CGS Staff Clearance
Form
2 Seek the approval
of school officials
Directs the student to the
location of signatories
10 mins Librarian
Assessment
Officer (CGS):
Registrar
(CGS):
Dean
3 Submit duly
accomplished
clearance form
Checks and receives the
form for action
2 mins (CGS Office)
4 Prepares/Checks /Edits
the prepared documents
(CGS Office)
(SLUC
Registrar)
5 Claim of the
following:
OTR
Certificati
ons
Diploma
(second copy)
Releases Documents
5 days
5 days
5-10 days
(CGS Office) Php75.00/
page(1st
page)
Php50.00
(2nd page)
Php50.00
Php200.00
----------End of Transaction---------
9. 9
OFFICE OF THE DEAN/ PROGRAM CHAIR
Graduate Level
APPLICATION FOR THESIS/DISSERTATION
PROPOSAL AND FINAL DEFENSE
Service Time: Monday – Saturday 8:00 – 5:00 (No Noon Break)
Clients: Students (Enrolled in Dissertation/Thesis Writing)
Requirements: 1. Certification of Grades*
2. Certification of Passing the Comprehensive Examination
Duration: 10 days, 3 hours and 13 minutes
Procedure:
STEP CLIENT SERVICE PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1 Submit the manuscript
to the adviser
Evaluates the quality of
student’s work
Indorses the manuscript for
oral defense
15 mins
Thesis/
Dissertation
Adviser
Manuscript
Indorsement
Letter
2 Fill out the tentative
schedule of defense
Finalizes of the Oral
Examination Committee
(OReC)
Schedule date of defense
15 mins Dean
OReC
Form
3 Pay of fees Issues of receipt 3 mins Cashier’s Office
4 Distribute the copies
to the OReC
Evaluates the
thesis/dissertation proposal
as scheduled
5 days
OReC
Masters
5 Consult OReC
regarding the
suggestions/
recommends
Assists to improve the
manuscript
1 hr Adviser
6 Submit corrected
thesis/dissertation
proposal
5 mins Dean 2 hard copies
of the
manuscript
7 Administer, Retrieve,
Validate
Questionnaires
Assists the preparation of
instruments
5 mins Thesis/
Dissertation
Adviser
OReC
Dean
Validated
Questionnaires
Final copy of
manuscript
**For Final Defense
10. 10
STEP CLIENT SERVICE PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
8 Do Steps 1 o 4
Subject for technical
editing
Evaluates the final
manuscript
Schedule of final defense
5 days Thesis/Dissertatio
n Adviser
Dean
OReC
Cashier’s Office
Technical Editor
Manuscript
9 Submit copies hard
and soft bound
Checks of the completeness
and format of the
manuscript
30 mins Dean 6 hardbound
copies
2 CD-R & 2
CDRW of the
Manuscript
10 Secure application for
graduation
Payment of fees
Evaluates grades 1 hr Registrar’s
Office
Application
from for
Graduation
Graduation
Fee-
P250.00
Diploma-
P200.00
Alumni Fee-
P300.00
----------End of Transaction---------
11. 11
OFFICE OF THE DEAN/ PROGRAM CHAIR
Graduate Level
COMPREHENSIVE EXAMINATION
Service Time: As scheduled in the Approved University Academic Calendar
Clients: Graduate Students who have completed Academic Requirements
Requirements: Receipt Payment and Approved application for Comprehensive Examination
Duration: 3 hours & 5 Minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Present Official
receipt of payment
Prepares and
issues test and test
booklet
5 mins
Dean's Office
Personnel
2
Take the
Comprehensive
Examination
Administers the
Examination
3 hrs per
area
Dean's Office
Personnel
----------End of Transaction---------
Note: release of Comprehensive Exam result is after 30 days
*Comprehensive examination is given in the three (3) areas for Thesis Program
Area I- Required Subjects
Area II- Major Subjects
Area III- Cognate Subjects
** Comprehensive examination is given in the four (4) areas for Non Thesis Program
Area I- Required Subjects
Area II- Major Subjects
Area III- Cognate Subjects
Area IV- Alternative Subjects
12. 12
OFFICE OF THE DEAN/ PROGRAM CHAIR
Undergraduate Level
ISSUANCE OF EXAMINATION PERMIT
Service Time: Monday- Friday, 8:00 AM- 5:00 PM
Clients: Bonafide Students
Duration: 5 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Submit approved
clearance to the Dean
or Authorized
Representative
Accepts and
validates student's
clearance
Issues examination
permit
3 mins
Dean's
Authorized
Representative
Approved
Clearance
Form
2
Receive examination
permit
2 mins
Dean's
Authorized
Representative
Permit Form
----------End of Transaction---------
13. 13
OFFICE OF THE DEAN/ PROGRAM CHAIR
Undergraduate Level
RELEASE OF CLASS REPORT/ CARDS WITH GRADES TO THE STUDENTS*
Service Time: Monday- Friday, 8:00 AM- 5:00 PM
Clients: Bonafide Students
Duration: 5 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Get class cards with
grades from the
Dean's Office
Releases the class
cards with grades
5 mins
Dean's
Authorized
Representative
Class Cards
----------End of Transaction---------
*Grades will be ready at least 10 working days after Final Examination
14. 14
OFFICE OF THE DEAN/ PROGRAM CHAIR
Undergraduate Level
SIGNING OF CLEARANCE
Service Time: Monday- Friday, 8:00 AM- 5:00 PM
Clients: Bonafide Students
Duration: 30 minutes
Procedure:
STEP CLIENT SERVICE PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Get two copies of
Clearance Form from
the Dean's Office
Provides clearance
form
3 mins Dean's
Authorized
Representative
Clearance
Form
2
Present Clearance to
the Director/
Coordinator of Student
Affairs or his/ her
Authorized
Representative
Checks
accountabilities and
signs the clearance
form
7 mins Student Affairs
Coordinator/
Authorized
Representative
Clearance
Form
3
Proceed to the Library
and present clearance
Checks the
accountabilities of
students for borrowed
books (signs the
clearance form if
cleared)
5 mins Librarian/
Authorized
Representative
Clearance
Form
4
Present clearance to
the accountant or his/
her Authorized
Representative
Checks the
accountabilities (and
signs the clearance
form, if cleared)
5 mins Accountant/
Authorized
Representative
Clearance
Form
5
Proceed to the Cashier's
Office to seek signature
Pay for account balance
Checks for
accountabilities
Signs the Clearance
Form
*Receives payment and
issue official receipt
5 mins Cashier/
Authorized
Representative
Clearance
Form
6
Present clearance to the
Dean or his/ her
Authorized representative
Validates the signatures,
approves the clearance,
and returns one copy to
the student
5 mins Dean/ Authorized
Representative
----------End of Transaction---------
* For students with financial and other accountabilities
15. 15
OFFICE OF THE DEAN/ PROGRAM CHAIR
Undergraduate Level
VALIDATION OF SUBJECTS
Service Time: Monday- Friday, 8:00 AM- 5:00 PM
Clients: Transferee Students
Requirements: 1. Assessment Form from the Department Chairman
2. Official Description of Subjects
Duration: 1 hour and 38 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Secure validation
Form from the
Department Chairman
Issues Validation
Form
5 mins
Registrar's Office
Personnel
Validation
Form
2
Fill out Validation
Form
3
Submit validation
Form to the Dean
Checks the
Validation Form and
Assigns subject
teacher to validate
15 mins
Dean/
Department
Chairman
4
Go to the subject
teacher validation
Determines the
subject for
validation
15 mins Subject Teacher
5 Pay validation fee
Receives payment
and issues official
receipts
3 mins Cashier
6 Take the examination
Administers the
examination
1 hr
Assessment
Form
----------End of Transaction---------
16. 16
OFFICE OF THE DEAN/ PROGRAM CHAIR
Undergraduate Level
REQUEST FOR CROSS REGISTRATION TO OTHER SCHOOLS
Service Time: During the Enrolment Period Monday- Friday, 8:00 AM- 5:00 PM
Clients: Bonafide Students
Duration: 10 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Fill out and submit
request form for the
subject evaluation and
cross registration to
the Dean
Evaluates subjects
and recommends
cross registration of
the student
10 mins
Dean/ Program
Chairman
Cross
Registration
Request
Form
----------End of Transaction---------
17. 17
OFFICE OF THE DEAN/ PROGRAM CHAIR
Undergraduate Level
SHIFTING OF COURSE
Service Time: Monday- Friday, 8:00 AM- 5:00 PM
Clients: Bonafide Students
Duration: 20 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Submit letter request
with attached
documents to the
Dean
Evaluates
documents and
endorses letter
request
10 mins Dean
Shifting of
Course
Form
2
Secure a copy of the
endorsement from the
Dean of the school of
origin
Issues endorsement 5 mins Dean
3
Submit copy of the
endorsement to the
Dean of the school the
student intends to shift
Evaluates and
approves/ denies
5 mins Dean
4
Attach copy of
approved
endorsement to the
Enrolment Form and
follow the procedure
of admission
registration
----------End of Transaction---------
18. 18
OFFICE OF THE DEAN/ PROGRAM CHAIR
Undergraduate Level
CONDUCT OF CLASSES
Service Time: Monday- Friday (As scheduled on the Regular Program)
8:00 AM- 12:00 PM; 1:00PM- 5:00 PM
Clients: Students
Requirements: 1. Class Cards
2. Other Requirements*
Duration: 1 hour/ Lecture
3 hours/ Laboratory
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Report at room
assignment and
attend classes
Checks the
attendance and
conducts classes
1 hr/ Lecture
3 hrs/
Laboratory
Faculty
Class
Cards
2
Participate in the class
discussion/ activities
Conducts lecture
and other activities
as prescribed
Syllabus/
Course
Outline
Handouts
3
Comply with the
subject requirements
Monitors and
evaluates student
performance
Returns filled out/
signed class cards
Class
Card
Report on
Rating
----------End of Transaction---------
* As the subject/ course instructor may require
19. 19
OFFICE OF THE DEAN/ PROGRAM CHAIR
Undergraduate Level
MEETING / COURTESY CALL
Service Time: Monday- Friday, 8:00 AM- 12:00 pm; 1:00 PM - 5:00 PM
Occasionally even after office hours and or even Saturdays/ Sundays as needed arises
Clients: All College visitors who wish to meet the Dean and/or the Chairman of any of the department.
Duration: 20 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
May call to the office
of the Dean/
Chairman
The OD/ OC acts on
the on call or
message
1-5 mins Deans Secretary
2
Visitors may come
personally
The Dean/
Chairman meets the
clients on the first-
come first-served
basis
5-15 mins per
group or case
to case basis
Dean/ Chairman
----------End of Transaction---------
20. 20
OFFICE OF THE DEAN/ PROGRAM CHAIR
Undergraduate Level
INFORMATION AND COLLEGE TOURING SERVICES
Service Time: Monday- Friday, 8:00 AM- 5:00 PM
Clients: All visitors particularly those who come in groups who wish to see the College and wish to know its different programs
Duration: 15 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Call or write in
advance for proper
scheduling
OC acts on the on
call or message
promptly
5-15 mins
after
receiving the
message /
call or case to
case basis
Dean/ Chairman
----------End of Transaction---------
21. 21
OFFICE OF THE DEAN/ PROGRAM CHAIR
Undergraduate Level
TUTORIALS
Service Time: Monday- Friday, base on the availability of the Faculty Specialist
Clients: Professional/ Non- Professional; Student/ Pupils; Interested Parties, who are willing to undergo the tutorials
Requirements: Request Letter
Duration: 55 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Inquire regarding the
assistance/ request
for tutorial by calling
or writing
The clients shall act
or call on inquiry /
request
10 mi
ns case to
case basis
Chairman
2
Communicate to
Faculty specialist
A request letter
should be forwarded
to the concern
program chair for
the tutorial needed
15-30 mins
Chairman
3
Signing of MOA and
confirmation of
schedule
Upon approval, the
chancellor will signs
the MOA for both
parties concern
5-10 mins
Chairman
----------End of Transaction---------
22. 22
FINANCE SERVICES
ISSUANCE OF STATEMENT OF ACCOUNT/ BALANCES
Service Time: MONDAY TO FRIDAY 8:00 AM- 5:00 PM
Clients: Bonafide Students
Duration: 15 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Fill out request form
and present student
I.D
Checks student's
payment record in
file
5 mins Accountant
Request
Form
2
Client advise to sign
the log book to
express that the
request has been
given
Requests students
to fill out the log
book
5 mins Accountant
3
Pay at the Cashier’s
Office
Processes the
payments and
issues Official
Recepts
5 mins Accountant
----------End of Transaction---------
23. 23
FINANCE SERVICES
LOAN CERTIFICATION (LAND BANK/ DEVELOPMENT BANK/ PAG - IBIG)
Service Time: MONDAY TO FRIDAY 8:00 AM- 5:00 PM
Clients: Faculty and Staff
Duration: 20minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Present to the loan
form duly filled up
Verifies data
entered in the form,
acts on the request
15 mins Accountant Loan Form
2
Receive the duly
signed form
Records transaction
in the log book the
date/ time of receipt
5 mins Accountant
----------End of Transaction---------
24. 24
FINANCE SERVICES
BUDGET VERIFICATION
Service Time: MONDAY TO FRIDAY 8:00 AM- 5:00 PM
Clients: Bonafide Students
Duration: 30 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Present request to the
Accountant
Attends to the
request. Advises
client to wait while
calling the Budget
Officer to prepares
the necessary
records for
examination/
verification
30 mins
Accountant/
Budget Officer
2
Acknowledge records
given by the office
whereby the will
indicate in the log
book the time and
date of receipt
Facilitates the
releases of records
requested. Indicates
in the log book that
signature/ time/ date
is in it
Finance
Services Unit
3
Advises client to be
back after 2 to 3
hours while further
assessment on the
item requested
Case to case
basis
Accountant
----------End of Transaction---------
25. 25
FINANCE SERVICES
CONSULTANCY SERVICES
Service Time: MONDAY TO FRIDAY 8:00 AM- 5:00 PM
Clients: Faculty, Staff and Students
Duration: 30 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Seek advises of the
Accountant on matters
relating to accounting
rules- specifically
bookkeeping/
disbursement or
payment of procured
items
Attends to the
request. Advises
client appropriate
solutions on the
issue/ concerns
presented
30 mins Accountant
----------End of Transaction---------
26. 26
LIBRARY SERVICES
LIBRARY CARD APPLICATION
Service Time: Monday- Friday, 8:00 AM- 5:00 PM (No Noon Break)
Clients: New Students
Requirements: 1. Official Receipt with Library Card (LCL)
2. Registration Form (RF)
3. Student’s Record Form (SRF)
Duration: 6 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Present the LC/RF Checks the LC/RF
Returns the LCRF
together with the
SRF
1 min Library Staff LC
RF
SRF
2
Fill out form
Submit the
accomplished SRF
and required
documents
Countersigns/marks
the RF “LC applied”
and the date of
application
Returns the LC/RF
to the student
3 mins RF
SRF
3
Facilitates the
printing of library
card
2 mins Library Staff
----------End of Transaction---------
27. 27
LIBRARY SERVICES
VALIDATION OF LIBRARY CARD
Service Time: Monday- Friday, 8:00 AM- 5:00 PM (No Noon Break)
Clients: Old Students
Requirements: 1. Registration Form (RF)
2. Library Card (LC)
Duration: 5 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Present LC & RF Verifies information
in the RF and
Attaches validation
sticker in the
enrolled year
1 min Library Staff RF
SRF
2
Sign in the Student’s
Record and
Receive the validated
LC
Issues validated LC 4 mins Library Staff RF
SRF
----------End of Transaction---------
28. 28
LIBRARY SERVICES
RE-ISSUANCE OF LIBRARY CARD
Service Time: Monday- Friday, 8:00 AM- 5:00 PM (No Noon Break)
Clients: Students
Requirements: 1. Library Card Replacement Form (LCRF)
2. Registration Form (RF)
3. Official Receipt (OR)
Duration: 10 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Notify the library staff
and
Fill out the LCRF
Checks/verifies the
student record
Gets the LCRF-File
Copy and maintains
for records
purposes
Advises student to
return to the library
after one week for
processing of
required documents
5 mins Library Staff LCRF
2
Present:
RF
Accomplished LCRF-
Student’s Copy
Issues payment slip
and
Advises the student
to pay at the
Cashier’s Office
3 mins Library Staff LCRF-
students
copy
RF
3
Present OR Facilitates the
printing of library
card
2 mins
----------End of Transaction---------
29. 29
LIBRARY SERVICES
CLAIMING THE LIBRARY CARD
Service Time: Monday- Friday, 8:00 AM- 5:00 PM (No Noon Break)
Clients: Students
Requirements: 1. Registration Form (RF) – (new students)
2. Library Card Replacement Form (LCRF) – Student’s Copy (Re-Issuance)
Duration: 8 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Present:
RF for new students
Library Card
Replacement Form
(LCRF)
-Student’s Copy for re-
issuance
Verifies, writes
necessary
information in the
Students’
Record/LCRF- File
copy and
Releases the LC
5 mins Library Staff SRF
LCRF-
Student
& File
Copy
2
Sign the Student
Record/ LCRF – File
Copy and
Receives the LC
Files the Student’s
Records
alphabetically by the
student’s surname
and year applied
3 mins Library Staff SRF
LCRF -
File
----------End of Transaction---------
30. 30
LIBRARY SERVICES
BORROWING OF BOOKS
Service Time: Monday- Friday, 8:00 AM- 5:00 PM (No Noon Break)
Clients: Students, Faculty & Employees
Requirements: 1. Library Card for Student
2. Borrowers Card (Yellow Card) for Faculty/Staff
Duration: 6 minutes
Procedure:
STEP CLIENT SERVICE PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Present student
LC / Borrowers
Card (Yellow
Card) for Faculty
and Staff
Manual Procedure:
Presents e-library card
Searches at Card Catalog
Fills-up the book card together
with e-Library Card
Computer Procedure
Log-in at Online Public Access
Catalog (OPAC/KOHA)
Searches at Online Public
Access Catalog (OPAC/KOHA
Fills-up the book card together
with eLibrary Card
3 mins Library Staff LC
2
Manual Procedure:
Search
at Card Catalog
Computer Procedure
Search
at Online Public
Access Catalog
(OPAC/KOHA)
Fill-up the book card
together with e-Library
Card
Manual Procedure:
Searches at Online Public
Access Catalog
Writes in the borrowers card
(yellow card) Title of the book,
Accession Number, date of
borrowing
3 mins Library Staff Borrower
s Card
(Yellow
Card)
----------End of Transaction---------
31. 31
LIBRARY SERVICES
RETURNING OF BOOKS
Service Time: Monday- Friday, 8:00 AM- 5:00 PM (No Noon Break)
Clients: Students, Faculty & Employees
Requirements: 1. Library Card for Student
2. Borrowers Card (Yellow Card) for Faculty/Staff
Duration: 6 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Present borrowed
materials
Pulls out LC with
the book card
receipt
Manual Procedure:
Checks the accession
number of the book
borrowed and date
due
3 mins Library Staff Payment
Slip
Students:
Php 30.00 per
day (non-
reserve books)
Php3.00 per
hour
For Xerox:
Php5.00 per
hour
2
Pay the overdue
charges at the
Cashier’s Office
Cashier’s Office
3
Present OR Records the OR.
No. in the logbook
and
Issues the LC
3 mins Library Staff
Returns the books
in the shelves
Library Staff
----------End of Transaction---------
32. 32
LIBRARY SERVICES
REQUESTING FOR LIBRARY REFERRAL
Service Time: Monday- Friday, 8:00 AM- 5:00 PM (No Noon Break)
Clients: Students, Faculty & Employees
Requirements: Library Card for Student
Duration: 12 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Present library card
and accomplish a
referral request slip
Provides slip
Encodes and prints
the referral letter
and forwards the
letter to the Head
Librarian
7 mins In-Charge Referral
request
slip
2
Checks and signs
the referral letter
2 mins Head
Librarian
3
Sign the library file
copy and
Receive the referral
letter
Issues the referral
letter
Files the library
copy
3 mins Library Staff
----------End of Transaction---------
33. 33
LIBRARY SERVICES
AUDIO-VISUAL ROOM SERVICES
Service Time: Monday- Friday, 8:00 AM- 5:00 PM (No Noon Break)
Clients: Students, Faculty & Employees
Requirements: Audio-Visual Reservation (AVR) Form
Duration: 5 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances))
PERSON
RESPONSIBLE
FORMS FEE
1
Secure AVR
reservation form
Checks the
availability of the
Audio-Visual Room
Issues AVR request
form
5 mins Library Staff AVR
Request
Form
2
Accomplish and
process request form
AVR
Request
Form
----------End of Transaction---------
34. 34
LIBRARY SERVICES
COMPUTER ACCESS
Service Time: Monday- Friday, 8:00 AM- 5:00 PM (No Noon Break)
Clients: Students
Requirements: Library Card
Duration: 2 minutes (as required)
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Present LC Checks the
availability of
computers and
If current student
using the computer
has exceeded it
time limit
2 mins Library Staff LC
2
Log-in in the computer
logbook
Conduct research
As required Library Staff LC
----------End of Transaction---------
35. 35
STUDENT AFFAIRS SERVICES (SAS)
APPROVAL OF PERMITS FOR STUDENT ACTIVITIES
Service Time: 1 week before the activity
Clients: Student Organization
Requirements: 1. Letter request to conduct activities
2. Submit waivers if the activity is after 5:00 PM outside
3. Submit budget plan as the needs arises
4. Must have approved letter from the administrative to use the school facilities
Duration: 20 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Submit needed
requirements
Checks documents,
Parents Consents (if
the activity is after
5:00 PM and
outside SLUC
Campus)
5 mins Student
Organizations'
Coordinator/ SAS
Clerk
Letter
Request to
conduct
Activity
2
a. For Non-Academic
activities, applicant
must secure signature
of SAS Head/ Dean/
Chancellor
b. For academic
activities, applicant
must secure signature
of the SAS Head/
Dean/ Chancellor
c. For activity outside
the province of La
Union Province,
applicant seek
approval of the
Chancellor &
University President
Signs permit 15 mins a. Adviser/ Dean/
Head of Student
Affairs/
Chancellor
b. a. Adviser/
Dean/ SAS Head
Affairs/
Chancellor
c. University
President
----------End of Transaction---------
36. 36
STUDENT AFFAIRS SERVICES (SAS)
ACCREDITATION OF STUDENT ORGANIZATION
Service Time: University and College Student Councils
Other Organization and Interest Groups
Clients: Officers of Student Councils and various
Requirements: 1. Application papers for accreditation
2. Constitution and by Laws
3. Named of Proposed Adviser
4. Other school based organization
Duration: 2 days and 35 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Submit the
requirements to the
USC/ CSBO for
evaluation in order to
be accredited as a
student organization
Checks forms and
requirements; if
deficient returns
papers for
completion
15 mins USC/ CSBO/
SBO/ SAS
Student
Organizatio
n Form
2 Reviews documents 2 days SAS
Follow-up status of
application if approved
wait for the issuances
of certifications
Updates the
application with the
status of application
10 mins SAS Head
3
Receive the
Certification
Issues the
certification for the
qualified student
organization
10 mins SAS/ Clerk
----------End of Transaction---------
37. 37
STUDENT AFFAIRS SERVICES (SAS)
STUDENT ASSISTANSHIP
Service Time: Monday- Saturday (8:00 AM- 5:00 PM)
Clients: Bonafide Students
Requirements: 1. Application Letter
2. Request / Recommendation Letter from the Unit Heads, Students Assistantship
3. Personal Data Sheet
4. Schedule of Classes
Duration: 10 days and 8 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances))
PERSON
RESPONSIBLE
FORMS FEE
1
Present and submit
application letter,
class schedule, ID
picture
Receives
application letter,
class schedule and
ID picture and
issues form
5 mins SAS / Clerk Personal
Data Sheet
Form
2 Fill out Form Sheet
Issues Personal
Data
5 days Personal
Data Sheet
3
Submit Personal Data
Sheet
Screens applicants
and recommends
qualified applicants
students to Unit
Heads needing
assistants
5 days SAS Head None
4
Notifies qualified
applicants after the
approval of the
immediate
supervisor or
Chancellor
3 mins SAS Head
----------End of Transaction---------
38. 38
STUDENT AFFAIRS SERVICES (SAS)
AVAILING SCHOLARSHIP GRANT
Service Time: Monday- Saturday (8:00 AM- 5:00 PM)
Clients: Bonafide Students & Freshmen
Requirements: 1. Latest 2”x2” ID picture
2. Certificate of Grades (for old students)/Photocopy of High School Card (for incoming freshmen)
3. Certificate of Good Moral Character
Duration: 20 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Fill out the scholarship
application form and
prepare the needed
requirements
Screens and
accepts scholarship
application
Processes
scholarship
application
Approves
scholarship
application
5 mins
5 mins
5 mins
Scholarship In-
charge
Scholarship
Committee (Registrar,
Guidance Counselor,
Scholarship In-charge,
SAS Facilitator, SAS
Head, Chairman,
Dean & Chancellor)
Scholarship
Form
None
Submit the approved
scholarship form and
other pertinent
documents to the
Guidance Office
Records/Files the
approved
scholarship
5 mins Scholarship In-
charge
2
----------End of Transaction---------
39. 39
STUDENT AFFAIRS SERVICES (SAS)
APPLICATION FOR CERTIFICATE OF GOOD MORAL CHARACTER
Service Time: Monday- Friday 8:00 AM- 5:00 PM
Clients: DMMMSU-SLUC Alumni, Students, Parents and Guardian
Requirements: Official Receipts
Duration: 25 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Secure request slip for
good moral
Complete Name
Course
School Year and
semester the student
last attended
Purpose
Issues request Slip
5 mins SAS Facilitators Scholarship
Form
2
Present request slip
for payment
Issues OR 5 mins Cahier’s Office Official
Receipt Php
25.00
3
Present the Official
Receipt of Payment
Checks record of
requesting client on
the Master List of
Dispensed Case
10 mins SAS Facilitators/ Certificate of
Good Moral
4
Present Certificate of
Good Moral Character
to the Registrar’s
Office for stamping of
the University dry seal
Stamps with the
University Dry Seal
5 mins Registrar’s Office Certificate of
Good Moral
----------End of Transaction---------
40. 40
STUDENT AFFAIRS SERVICES (SAS)
EXCUSE LETTER
Service Time: Monday- Friday (8:00 AM- 5:00 PM)
Clients: Bonafide Students
Requirements: 1. Secure an application form for Editorial Board Membership at the Office of Student Affairs
2. Accomplish the applicant form
3. Submit the application form to the Office of College Publication
4. Qualifications
a. Bonafide College student of DMMMSU-SLUC
b. Satisfactory academic standing
5. Attended the scheduled interview and screening process
Duration: 20 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Submit excuse letter
signed by parent or
guardian
Medical Certificate is
required if student’s
reason for absence is
due to illness
Issues excuse letter
5 mins SAS Facilitator Excuse
Letter
2
Secure signature of
the subject teacher
Signs excuse letter 10 mins Subject Teacher Excuse
Letter
3
Return the admission
slip for filing
Receives excuse
letter
5 mins SAS Facilitator
----------End of Transaction---------
41. 41
STUDENT AFFAIRS SERVICES (SAS)
COUNSELING: REFERRAL
Service Time: Monday- Saturday (8:00 AM- 5:00 PM)
Clients: Referred Students for Counseling
Duration: 1 hour and 30 minutes
Requirement: Identification Card (ID)
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Present the referral
form to the front desk
Requests the client
to sign at the log
book and then
verifies the purpose
Refers to the
Guidance
Counselor
5-10 mins Guidance Staff Referral Form
2
Proceed to the
guidance counselor
Conducts the
counseling session
30mins – 1 hr
case to case
basis
Guidance
Counselor
Acknowledgement
Form
----------End of Transaction---------
42. 42
STUDENT AFFAIRS SERVICES (SAS)
COUNSELING: WALK-IN
Service Time: Monday- Saturday (8:00 AM- 5:00 PM)
Clients: Students who voluntarily seeks counseling
Duration: 1 hour and 10 minutes
Requirement: Identification Card (ID)
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Fill up request form at
the front desk
Requests the client
to sign at the log
book and then
verifies the purpose
Refers to the
Guidance
Counselor
5-10 mins Guidance Staff Request Form
2
Proceed to the
guidance counselor
Conducts the
counseling session
30 mins – 1
hr case to
case basis
Guidance
Counselor
Acknowledgement
Form
----------End of Transaction---------
43. 43
STUDENT AFFAIRS SERVICES (SAS)
MUTUAL AID APPLICATION
Service Time: Monday- Friday (8:00 AM- 5:00 PM)
Clients: Bonafide Students
Requirements: Application Form, Medical Certificate, Official Receipt & Doctor's Prescription
Duration: 1 day and 22 minutes &
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1 Request a form
Issues the
requested
Application form
2 mins Guidance
Personnel
Mutual Aid
Application
Form
2
Fill-up application form
& prepare the needed
requirements
Verifies and signs
the application form
1 day CSBO Chairman,
Campus
Physician/ Nurse/
Principal/
Chairman/ Dean
& SAS Head
3
Submit the
accomplished Form &
requirements and wait
for 2 weeks for
processing
Checks the
application form if
filled up properly
and if the required
documents are
properly attached
20 mins Guidance
Personnel
----------End of Transaction---------
44. 44
STUDENT AFFAIRS SERVICES (SAS)
LOAN ASSISTANCE APPLICATION (SAFE LOAN)
Service Time: Monday- Friday (8:00 AM- 5:00 PM)
Clients: 3rd & 4th year Students
Requirements: Application Form & Guarantor’s Note
Duration: 3 hours & 2 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1 Request form
Issues the requested
Application Form
2 mins Guidance
Personnel
Safe Loan
Application
Form
2
Fill-up application form &
prepares the needed
requirements
Verifies and signs the
Application Form
30 mins Guarantor (Faculty/
Staff w/ Permanent
Status), SAS Head,
Dean & Chancellor
3
Submit the accomplished
Form & Requirements
and waits for 1 week for
processing
Checks the application
form if filled up
properly and if the
required documents
are properly attached.
Consolidates the
approved loan &
submit to the
accounting office for
processing
Orients the student
borrowers about the
guidelines
20 mins
1 hr
1 hr
Guidance
Personnel
Guidance
Personnel
Guidance
Personnel
4
Once the loan is ready
for release the Student
borrower will proceed to
the Cashier’s office to get
the loan
Informs the applicants
when to claim their
loan
10 mins Guidance
Personnel
Cashier
----------End of Transaction---------
45. 45
STUDENT AFFAIRS SERVICES (SAS)
TESTING: REQUEST FOR PSYCHOLOGICAL TEST FOR A PARTICULAR PURPOSE
Service Time: Monday- Friday 8:00 AM-12:00PM; 1:00 PM- 5:00 PM
Clients: Students/ Faculty and Staff
Requirements: Identification Card
Duration: 1 hr and 10 mins
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Fill-out request form at
the front desk
Requests the client
to sign at the log
book
Refers to the
Guidance
Counselor
5-10 mins Guidance Staff Request
Form
2
Proceed to the
Guidance Counselor
Asks the purpose of
the test
Assesses the type
of test to administer
Sets an
appointment to
conduct the test
30mins – 1 hr Guidance
Counselor
Request
Form
3
Come at appointed
date and time for the
test
Administers the test
Sets a date for
results and its
interpretation
Case to case
basis
Guidance
Counselor
Appointment
Form
4
Come at appointed
date and time for the
result and
interpretation
Interprets the result 48 mins-1 hr Guidance
Counselor
Test Result
----------End of Transaction---------
46. 46
MEDICAL SERVICES
REFERRAL (Emergency and Complicated Cases)
Service Time: Monday- Friday (8:00 AM- 5:00 PM)
Clients: Students, Faculty & Staff
Requirements: Referral Slip
Duration: 49 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1 Present school ID
Receives I.D for
validation
1 min Medical
Personnel
2
Fill-out Medical
Record Form provided
by Medical Personnel
(First Timer). If with
old record, no need to
fill up.
Provides medical
Record Form. Finds
the old medical
record and update
5 mins Medical
Personnel
Medical
Record Form
3
Submit for checking of
vital signs
Checks vital signs 10 mins Medical
Personnel
Medical
Record Form
4
Submit for
consultancy/
treatment
Interviews and
examines the
patient.
Note: if the initial
findings of the
attending physician/
medical personnel
needs further
evaluation and
management,
referral to the
nearest hospital is
advised. Notify the
guardian/ parent
15 mins Physician Medical
Form
47. 47
ASAP. Gives initial
dose of medication
as prescribed
5 Submit for referral
Prepares and fills
up referral form and
coordinates with the
Guidance / Auxiliary
Service for the
transport of the
patient.
Note: Referral to the
nearest health
agency/ hospital,
the client must be
accompanied by the
Teacher-in-Charge
during the time of
incident
15 mins Physician
Medical
personnel
Guidance
Counselor
Auxiliary
Services
Referral
Form
6 Receive referral slip
Releases referral
slip with proper
instructions
3 mins Medical
Personnel
Referral
Form
----------End of Transaction---------
48. 48
MEDICAL SERVICES
PROCEDURE ON THE ISSUANCE OF LABORATORY REQUEST
Service Time: Monday- Friday (8:00 AM- 5:00 PM)
Clients: Students, Faculty & Staff
Requirements: Official ID
Duration: 5 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1 Present school ID
Receives I.D for
validation
1 min Medical
Personnel
2
Write name in the
patient/ client record
book
2 mins Medical
Personnel
Log Book
3 Receive Certification
Issues certification
with proper
instruction to
provide clinic a copy
of accomplished
excused slip for
filing
2 mins Medical
Personnel
Excuse slip
Certification
----------End of Transaction---------
49. 49
MEDICAL SERVICES
PROCEDURE ON PHYSICAL HEALTH EXAMINATION DURING ENROLLMENT
(Qualified incoming First Year College Students and Transferees)
Service Time: Monday- Friday (8:00 AM- 5:00 PM)
Clients: Freshmen Students & Transferees
Requirements: Laboratory Result depending on the Course taken.
Duration: 31 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Retrieve and fill up
Personal Information
on Health Record
Form together with the
number
Provides Health
Examination Form
and Number
3 mins Medical
Personnel
Health
Examination
Form
2
Write name in the
patients/ clients record
sheet
Provides record
sheet
3 mins Medical
Personnel
Record Book
3
Present the Forms
needed
Receives and
reviews all the
forms submitted
5 mins Medical
Personnel
Admission
Form ,Health
Examination
Form,
Laboratory
results
4
Submit for checking of
vital signs
Takes body
temperature, Blood
Pressure, Cardiac
rate, Respiratory
rate, Height and
Weight
10 mins Medical
Personnel
Health
Examination
Form
5
Submit for Health
Examination
Interviews the
patient and
interprets the results
10 mins Medical
Personnel
Health
Examination
Form
6
Receive the issued
medical certificate/
admission form
Issues medical
certificate/ signs
admission form
Medical
Personnel
Health
Certificate Php 20
----------End of Transaction---------
50. 50
MEDICAL SERVICES
ISSUANCE OF CERTIFICATE DUE TO ILLNESS
(Qualified incoming First Year College Students and Transferees)
Service Time: Monday- Friday (8:00 AM- 5:00 PM)
Clients: All Students, Faculty & Staff
Requirements: Official I.D. issued by the University, excuse slip from the Guidance Office
Duration: 15 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1 Present school I.D.
Receives I.D. for
validation
1 min Medical
Personnel
Excuse Slip
2
Write name in the
patient/ client record
book
2 mins Medical
Personnel
Log Book
Retrieves medical
records for
verification of clients
consultation and fill
up form
10 mins Medical
Personnel
Medical
Record
3 Receive certification
Issues certification
with proper
instruction to
provide clinic a copy
of accomplished
school slip for filing
2 mins Medical
Personnel
Excuse Slip
----------End of Transaction---------
51. 51
MEDICAL SERVICES
CONSULTATION AND TREATMENT OF MINOR AILMENT AND FIRST AID
Service Time: Monday- Friday (8:00 AM- 5:00 PM)
Clients: Students, Faculty & Staff
Requirements: Medical Record
Duration: 35 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Present I.D. Receives I.D. for
validation
1 min Medical
Personnel
2
Write name in the
patient/ client record
book
1 min Medical
Personnel
Log book
3
Fill-out Personal
Information on
Medical Record Form
provided by the
medical personnel
(first timer). If with old
record, no need to fill
up
Provides medical
record form
Retrieves the old
medical record and
update
3 mins Medical
Personnel
Medical
Record
4
Submit for vital signs
checking
Checks vital signs 10 mins Medical
Personnel
Medical
Record
5
Submit for
consultation or
treatment
Interviews and
examines patient
15 mins Medical
Personnel
Medical
Record
6
Get the prescribed
medication
Prescribes
medications as
necessary
3 mins Physician Prescription
Pad
7
Receive initial dose Gives initial dose as
prescribed
2 mins Medical
Personnel
Daily
----------End of Transaction---------
52. 52
DENTAL SERVICES
ORAL HEALTH EVALUATION AND EDUCATION FOR NEW STUDENTS
Service Time: Monday- Friday (8:00 AM- 5:00 PM)
Clients: Freshmen Students and Transferees
Requirements: Official I.D. issued by the University or Enrolment Form (Student’s Copy)
Duration: 39 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Present school I.D
and write name in the
patient / client logbook
Receives I.D or
Enrolment form
(Student’s copy) for
validation
3 mins Dental Personnel
2
Fill-out Dental Health
Record Form
Provides Dental
Health Record Form
and Assists the
student in filling up
5 mins Dental Personnel Dental
Health
Record
3
Wait for the name to
be called
Calls patient 1 min Dental Personnel Dental
Health
Record
4
Submit for oral health
examination
Does oral
examination/
evaluation and
chairside education
20 mins Dentist Dental
Health
Record
5
Receive instruction
and Appointment Slip
Gives instruction
and determines
recall appointment
and issue
appointment slip
10 mins Dental Personnel Dental
Health
Pamphlets
and
Appointment
s Slip
----------End of Transaction---------
53. 53
DENTAL SERVICES
CONSULTATION AND TREATMENT
Service Time: Monday- Friday (8:00 AM- 5:00 PM)
Clients: All Students, Faculty, Staff and Dependents
Requirements: Official I.D. issued by the University
Duration: 1 hour and 11 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Present School I.D.,
Appointment Slip and
write name in the
patient/ client logbook.
Receives I.D. for
validation
5 mins Dental Personnel Appointment
Slip
2
Fill-out Dental Health
Record form for the
first timer and no need
to fill up for old
patients/ clients
Provides Dental
Health Record form
and assists the
patient in filling up.
Retrieves old dental
health record and
updates
10 mins Dental Personnel Dental
Health
Record
3
Wait for the name to
be called
Calls the patient 1 min Dental Personnel Dental
Health
Record
4
Submit for Oral
Treatment
Provides oral
prophylaxis, dental
restoration and
tooth extraction as
the need arise
30-45 mins.
Depending
on the
severity of
the case
Dentist Dental
Health
Record
5
Receive Instruction
and Appointment Slip
if follow up is needed
Dispense medicine
Give post-operative
medication and
instruction
10 mins Dentist
Dental Personnel
Dental
Health
Record
Appointment
Slip
----------End of Transaction---------
54. 54
DENTAL SERVICES
REFERRAL (Emergency and Complicated Cases)
Service Time: Monday- Friday (8:00 AM- 5:00 PM)
Clients: Students, Faculty, Staff and Dependents
Requirements: Official I.D. issued by the University
Duration: 29 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances))
PERSON
RESPONSIBLE
FORMS FEE
1
Present School I.D.
and writes name in
the patient/ client
logbook.
Receives I.D. for
validation
1 min Dental Personnel
2
Fill-out Dental Health
Record form for first
timer and no need to
fill up for old patients/
clients
Provides Dental
Health record form
and assists the
patient in filling up
Retrieves old dental
health record and
update
5 mins Dental Personnel Dental
Health
Record
3
Submit for
Consultancy/ Oral
Treatment
Interviews and
examines the
patient. If it needs
further evaluation
and management,
referral is advised
15 mins Dentist Dental
Health
Record
4 Submit for Referral
Prepares and fills-
up referral form
5 mins Dentist Referral
Form
5 Receive Referral Slip
Releases referral
slip with proper
instruction
3 mins Dental Personnel Referral
Form
----------End of Transaction---------
55. 55
DENTAL SERVICES
ISSUANCE OF DENTAL CERTIFICATE
Service Time: Monday- Friday (8:00 AM- 5:00 PM)
Clients: Students, Faculty, Staff and Dependents
Requirements: Official I.D. issued by the University
Duration: 9 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances))
PERSON
RESPONSIBLE
FORMS FEE
1
Present School I.D
and write name in the
patient/client logbook.
Receives I.D. for
validation
1 min Dental Personnel
2
Fill-out Dental Health
Record form for first
timer and no need to
fill up for old patients/
clients
Provides Dental
Health Record form
and assists the
patient in filling up
Retrieves old dental
health record and
verification of clients
consultation
5 mins Dental Personnel Dental
Health
Record
3 Receive Certification
Issues certification
with proper
instruction
3 mins Dentist Dental
Certificate
----------End of Transaction---------
56. 56
DENTAL SERVICES
DENTAL APPOINTMENT
Service Time: Monday- Friday (8:00 AM- 5:00 PM)
Clients: Students, Faculty, Staff and Dependents
Requirements: Official I.D. issued by the University
Duration: 5 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under
Normal
Circumstanc
es)
PERSON
RESPONSIBLE
FORMS FEE
1
Present School I.D
and write name in the
patient/client logbook
and get date for
appointment
Assists the patient/
client in getting date
for appointment
5 mins Dentist
Dental Personnel
Appointment
Slip with
date signed
by a Dentist/
Authorized
Dental
Personnel
----------End of Transaction---------
57. 57
HUMAN RESOURCE MANAGEMENT OFFICE
HIRING/RECRUITMENT
Service Time: Monday- Friday 8:00 AM- 5:00 PM (No Noon Break)
Clients: Person with qualifications appropriate for the vacant position such as education, relevant training,
experience and eligibility
Requirements: 1. Application letter signed by the applicant
2. Resume
3. Official Transcript of Records for position requiring a bachelor’s/ master’s degree
4. Diploma
5. High school diploma for position which does not require a degree
6. Certificate of eligibility such as Civil Service Professional, Civil Service Sub-Professional and RA 1080
(License) for position requiring appropriate eligibility and a license
7. Certificate of Trainings, Seminars attended and TESDA related certificate, if any.
8. Service Record if previously employed in a government and/ or Certificate of Service if services
rendered are in a private entity.
9. Clearance from previous employer, if previously employed
10. Other pertinent documents which maybe required
Duration: 5 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Submit application
letter with resume &
patient documents
such as OTR/ Diploma
etc.
Receives and
records application
with the required
documents
5 mins
HR Staff
2
Briefs the applicant
of the available
vacancies, if any;
the process and
procedure of
selection
----------End of Transaction---------
58. 58
HUMAN RESOURCE MANAGEMENT OFFICE
ISSUANCE OF CIVIL SERVICE EXAMINATION-PAPER & PENCIL TEST (CSE-PPT)
as authorized by the Civil Service Commission
Service Time: Monday- Friday (8:00 AM- 5:00 PM)- No Noon Break
Clients: At least 18 years old; Filipino citizen with good moral character; have not taken the
same level of CS Exam within the last 3 months before the date of Exam
Requirements: 1. Fully accomplished Application Form (CS Form No. 100 Revised 2015):
2. Four (4) pieces of identical I.D. pictures with specifications, as follows:
Taken within the last three (3) months prior to filling of application
Philippine passport picture size (4.5 cm x 3.5 cm or 1.78” x 1.38”)
Colored, with white background and printed on good quality photo paper
In standard close-up shot ( from shoulder level up with the head and face occupying at least 80% of the picture and
with the name tag positioned at approximately 1 inch or 2.54 cm. below chin)
In bare face (with no eyeglasses, colored contact lens, or any accessories that may cover the facial features ( facial
features not computer enhanced)
Showing left and right ears
Taken in full-face view directly facing the camera, with neutral facial expression and both eyes open
With handwritten (not computer-generated) name tag legibly showing signature over printed full name in the format: First Name,
Middle initial, Last Name, and Extension Name, if any
3. Original and photocopy of any of the following I.D. cards, which must be valid (not expired upon filing of application), and
contains the name, clear picture, date of birth and signature of applicant, and the name and signature of the issuing agency’s
current head/ authorized representative: Driver’s Licence, Passport, PRC ID, SSS ID, GSIS ID/ GSIS UMID ID, Philhealth ID
(must at least contain the applicants name, clear picture, signature and Philhealth number), current company/office ID,
current School ID, BIR ID, (ATM type/TIN card type with picture), Barangay ID, Voter’s ID, or Police Clearance/ Police
Clearance Certificate (Note: Any other ID not included in the list shall NOT be accepted)
4. For applicants without date of birth in their I.D. cards, original and photocopy of Birth Certificate issued/ authenticated by the
National Statistics Office should be submitted.
5. For applicants holding dual citizenship under R.A. 9225, original and photocopy of Certification of Retention/Re-acquisition of
Philippine Citizenship issued by the Bureau of Immigration.
Duration: 10 minutes
59. 59
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under
Normal
Circumstanc
es)
PERSON
RESPONSIBLE
FORMS FEE
1
Request CSE-PPT
Form
Briefs and gives
instruction on how
to accomplish the
form
1 min HR Staff CSE-PPT
2
Submit application for
CSE-PPT with
requirements
Accepts and
reviews the form if
properly
accomplished.
Checks the
attached
requirements if
completed
8 mins HR Staff
Php
500.00
3
Submits the
accomplished CSE-
PPT with the
examination fees to
the Civil Service
Commission- La
Union Field Office
for the issuance of
Official Receipt
(OR)
A day before
the set
deadline of
submission to
the Civil
Service
Commission
HR Staff
4
Pick-up OR with
application receipt
stub
Releases OR &
Application Stub
1 min HR Staff
----------End of Transaction---------
60. 60
HUMAN RESOURCE MANAGEMENT OFFICE
ISSUANCE OF APPLICATION FOR LEAVE
Service Time: Monday- Friday (8:00 AM- 5:00 PM) No Noon Break
Clients: Regilar Faculty and Staff/ Contractual Faculty with employee-employer relationship
Requirements: Vacation Leave (should be filed in advance)
1. Accomplished leave form or Form 6
2. Camus & University Clearance for vacation leave of at least 30 days
3. Approved request to travel if vacation will be spent abroad
Sick Leave (should be filed right after the availment of leave)
1. Accomplished leave form or Form 6
2. Medical certificates issued by a Gov’t Physician for leave of 5 days or more
3. Campus & University Clearance for leave of at least 30 days
Compensatory Time-off
1. Accomplished leave Form or Form 6
Maternity Leave of 60 days (may be filed on or before date of delivery)
2. Accomplished leave form or Form 6
3. Campus & University Clearance
4. Form 41 or Medical Certificates issued by the Hospital
Paternity Leave (privilege granted to a married male employee for 7 days)
1. Accomplished leave form or Form 6
5 days Mandatory or Forced Leave (FL) for those under vacation & sick leave status (availed if within the year which may be
continuous or intermittent)
1. Accomplished leave form or Form 6
3 days Mandatory Privilege Leave (SPL) for those under vacation & sick leave status (availed within the year which cannot be carried
over the following year, this will not be deducted from the leave balance)
1. Accomplished leave form or Form 6
Rehabilitation Leave (availed for work related injury for a maximum of 6 months)
1. Accomplished leave form or Form 6
2. Medical Certificate for work related injury
Study Leave
1. Letter or intent to study, properly indorsed by the unit/ Dep’t. Head, Chairperson, Dean & Director
2. Indorsement of the following:
3. College/ Institute/ Department Scholarship Committee
4. Campus Scholarship Committee
5. Accomplished leave form, if applicable
6. Campus & University Clearance
7. Scholarship Contract, if grantee is a scholar of DMMMSU, CHED, DOST or other Sponsoring Higher Education,
Institution, Local or Abroad
Duration: 28 minutes
61. 61
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances))
PERSON
RESPONSIBLE
FORMS FEE
1
Submit accomplished
leave form specifying
the kind of leave to be
availed of
Evaluates and
processes
accomplished leave
form
5 mins HR Staff Leave Form
Advises applicant to
attach necessary
requirements
1 min HR Staff
Certification of leave
balances
2 mins HR Staff
For Study Leave Application:
1
Submit application for
Study Leave with
documentary
requirements
For Faculty
applicant:
Checks and reviews
the completeness of
all the documents
submitted
For Non- Teaching
Applicant
Prepares the
indorsement to be
sign by the campus
Scholarship
Committee
5 mins
15 mins
HRMO & HR
Staff
2
Submits to the
University Faculty
and Staff
Development
Committee thru the
Campus Records
Office
----------End of Transaction---------
62. 62
HUMAN RESOURCE MANAGEMENT OFFICE
ISSUANCE OF CERTIFICATE OF EMPLOYMENT (COE)/ Service Record (SR)
Service Time: Monday- Friday (8:00 AM- 5:00 PM)
Clients: Employees (Faculty & Staff) who are still in the service
Employees who are no longer in the service due to resignation/ retirement/ transfer
Contractual employees (faculty members)
Contract of Service/ Job Order
Requirements: Requisition form/ Letter
Duration: 7 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1 Submit the request
Acknowledges the
request & record to
the requisition
logbook
Prepares request
Advises employee/
client to pays fee at
the Cashier’s Office
if utilization of COE/
SR is for personal
use/ transaction
3 mins
1 min
HR Staff
HR Staff
2 Pay the required fee
1 min Cashier
Personnel
Php
25.00
3
Present the Official
Receipt to the HR
Staff concerned
Records Official
Receipt number &
releases COE/ SR
1 min HR Staff
Releases COE/ SR
if utilization is for
official use/
transaction only
1 min HR Staff
----------End of Transaction---------
63. 63
RESEARCH SERVICES
APPROVAL OF AGENCY-FUNDED RESEARCH PROPOSAL
Service Time: Monday- Friday (8:00 AM- 5:00 PM)
Clients: Faculty and Staff
Requirements: Request Letter, Proposal
Duration: 7 days 8 hours
Procedure:
STEP CLIENT SERVICE PROVIDER
DURATION
( Under Normal
Circumstances))
PERSON
RESPONSIBLE
FORMS FEE
1
Submit proposal Receives proposal
Coordinates with
campus evaluation
committee
Evaluates proposal
30 mins
2 hrs
2 hrs
Research Head/
Research staff
Research Head/
Research staff
Campus
Evaluation
Committee
2
Receive result of
evaluation
Releases evaluation
report of campus
evaluation committee
30 mins Research Head
3
Submit final copy of
proposal
Endorses to the
University president for
approval thru the
Chancellor
Follows up approval of
proposal
30 mins
1 week
Research Head
4
Get approval of
proposal
Releases approved
proposal
30 mins Research Head
5
Prepare and submit
Operational Plan and
Annual Plan
Endorses to the
University President for
approval thru the
Chancellor
30 mins Research Head
6
Get approved OPLAN
and Annual Plan
Releases approved
OPLAN and Annual Plan
30 mins Research Head
7
Implement Research Coordinates supplies
and materials needed
1 hr Research Head
----------End of Transaction---------
64. 64
RESEARCH SERVICES
CONDUCT OF TRAINING/ CAPABILITY BUILDING
Service Time: Monday- Friday (8:00 AM- 5:00 PM)
Clients: Faculty/ Staff/ Students/ Government Agencies/ NGOs
Requirements: Request Letter, Training Design
Duration: 16 days and 2 hours
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1 Submit request letter
Receives and
evaluates request
Prepares training
design
Recommends to the
Chancellor for
approval
30 mins
3 days
1 hr
Research Head/
Staff
2
Get approval of
request
Releases approved
request
30 mins Research Head/
Staff
3
Prepare for the
conduct of training
Requests supplies
and materials
needed
Prepares training
materials
Coordinates with
resource persons
10 days Research Head/
Staff
4
Attend training
Give feedback
evaluation
Conducts training
Gets feedback
evaluation
2-3 days Research Head/
Staff
----------End of Transaction---------
65. 65
PLANNING- INFRASTRUCTURE SERVICES
REQUEST OF CIVIL WORKS (Estimated Cost of 2M and below)
Service Time: Monday- Friday (8:00 AM- 12:00 PM) (1:00 PM- 5:00 PM)
Clients: Chancellor, Deans, Directors and Chairmen of Colleges/ Institutes/ Departments, Principals and Heads of
Operating Units
Requirements: PPMP, Approved Request
Duration: 24 days, 7 hours and 40 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Check if the project/
repair is included in
Project Management
Procurement Plan
(PPMP)/ Annual
Procurement Plan and
Budget availability
Ensures that
request is included
in the PPMP
10 mins Head of Unit
requesting the
civil work
Maintenance
Request
Form
2
Communicate the
request to the
Chancellor/ President
Approves of the
request
10 mins President/
Chancellor
Approved
Request
3
Forward approved
request to the Head,
Infrastructure
Development Office
Accepts request
and conducts initial
verification of the
repair work/ project
10 mins Head,
Infrastructure
Planning
Approved
Request
4
Provide inputs upon
consultation of Person
in-charge
Consults with end-
user, Prepare
program of works,
Scope of Work,
Technical of new
major Infrastructure
projects
15 days Head,
Infrastructure
Planning/
Technical
Assistant for
Infra/ Draftsmen/
Autocad
Scope of
Work/
Program of
Work/
Technical
5
Forwards Technical
Documents (Scope
of Work, Program of
Work, Estimates
and Plans) to CBAC
5 mins Head, Campus
Infrastructure
Planning Office
66. 66
6
Attend pre-
procurement
conferences
Conducts pre-
procurement
Conference
4 hrs CBAC/ Head,
Campus
Infrastructure
Planning Office/
TWG
Approved
Technical
Documents
7
Prepares and
advertises Invitation
to Apply for
Eligibility and to Bid
2 days CBAC
Secretariat
ITB/
Philgeps
8
Attend Eligibility
Screening
Conducts Eligibility
Screening
4 hrs CBAC As per ITB
9
Attend Pre-Bid
Conference
Conducts pre-bid
conference
4 hrs CBAC/ TWG As per ITB
10 Attend Opening of Bid
Conducts Opening
of Bid
30 mins CBAC/ TWG/
Head, Planning
and
Infrastructure
As per ITB/
CBAC
Checklist
11
Join visit to offices of
bidders with the
lowest calculated and
responsive bid
Visits Offices of new
bidders with the
Lowest calculated
and responsive bid
Within 5 days
after
determination
of LCB (4
hrs)
CBAC/ TWG Post-
Qualification
Forms
12
Attend Post-
Qualification Meeting
Conducts
Qualification
Meeting
Issues Resolution
declaring the
Lowest Calculated
Responsive Bid
(LCRB)
Prepares and
facilitates the
approval of Bidding
results
Notifies bidders of
bidding results
4 hrs CBAC
Secretariat
Chancellor
Post-
Qualification
Forms
67. 67
13 Attend Contract
Signing and Awarding
Conducts Contract
Signing and
Awarding
1 hr CBAC
Secretariat /
Chancellor/Infra
Planning Head
NA/Contract/
NTP/
14 Attend monitoring,
documentation, and
evaluation of projects
as basis for billing
Conducts
monitoring,
documentation and
evaluation of
projects as basis for
billing
4 hrs Head,
Planning/TWG/T
echnical
Assistant for
Infra/Internal
Auditor
15 Attend project
inspection
Inspects projects
upon completion
1 hr Head, Infra
Planning/Technic
al Assistant for
Infra
/TWG/Contractor
Accomplish
ment report
16 Receive approval of
completion
Approves
completed project
5 minutes Chancellor Accomplish
ment report
17 Attend turn-over of
completed projects
Turns-over
completed project to
end-user
30 minutes Chancellor
----------End of Transaction---------
68. 68
BUSINESS AFFAIRS SERVICES
RENTALS FOR FACILITIES, STALLS, SPACE AND EQUIPMENT
Service Time: Monday- Friday (8:00 AM- 12:00 PM) (1:00 PM- 5:00 PM)
Requirements: Letter of Intention
Duration: 15 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Submit/ present the
letter of intention
To dis approved or
approved the
intention
2 mins Chancellor
2
Proceed to BAO
Office
Notes the schedule
and availability of
the facilities
3 mins Head, BAO
3
Proceed to facilities
in- charge for
transaction
Discusses the
details of
transaction
5 mins Bldg /Venue
Managers:
JDA Hall-Gym
Manager
MSC-Head, Sports
EC- Dean, CE
MPH CAS – Dean
CAS
Stalls and Space
Head, BAO
4 Enter into MOU/ MOA Signs MOU/ MOA
3 mins Bldg/ Venue
Managers
5
Payment of necessary
fees
Cashier office
receives payment
and issues an
official Receipt
2 mins Cashier’s Office
Personnel
6 Use rented facilities
Monitors the proper
use of the facilities
As needed Bldg/ Venue
Managers
----------End of Transaction---------
69. 69
ADMINISTRATIVE SUPPORT SERVICES
CERTIFICATION OF NO PENDING ADMINISTRATIVE CASE/ CERTIFICATION OF EMPLOYMENT/ GOOD MORAL CHARACTER
Service Time: Monday- Friday (8:00 AM- 12:00 PM) - (1:00 PM- 5:00 PM)
Clients: Faculty and Staff
Requirements: None
Duration: 10 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Client/ Applicant
present request
Receives and
checks records and
Issues certification
10 mins Head,
Administrative
Support Services
HRMO
Chancellor
----------End of Transaction---------
70. 70
ADMINISTRATIVE SUPPORT SERVICES
CONSULTANCY SERVICES:
Service Time: Monday- Friday (8:00 AM- 12:00 PM) - (1:00 PM- 5:00 PM)
Clients: Staff
Requirements: None
Duration: 30 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances))
PERSON
RESPONSIBLE
FORMS FEE
1
Client present their
concerns- be it on
GSIS issues, PAG-
IBIG, Civil Service
concern, conflicts with
other person in the
organization, job
related issues.
Administrative
Officer attends to
client concerns and
issues.
Evaluates/
assesses the issue
and come up with a
doable
recommendation
about what is
referred
30 mins Head,
Administrative
Support Services
Adhoc
Committee
Chancellor
----------End of Transaction---------
71. 71
ADMINISTRATIVE SUPPORT SERVICES
FACILITATING ACTIVITIES; CLEARANCE; LEAVES; ENDORSEMENT/ OTHER RELATED MATTERS
Service Time: Monday- Friday (8:00 AM- 12:00 PM) (1:00 PM- 5:00 PM)
Requirements: None
Duration: 35 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances))
PERSON
RESPONSIBLE
FORMS FEE
1 Present request
attends to the
request, provides
the appropriate
action/
recommendations
30 mins Head,
Administrative
Support Services
2
Receive duly acted
request/
recommendation
Applicants/ client
advises to
acknowledge the
duly acted request
by indicating in the
log book date, time/
month
5 mins Head,
Administrative
Support Services
----------End of Transaction---------
72. 72
ADMINISTRATIVE SERVICES
AUTHORITY TO TRAVEL (A.T.)
Service Time : Monday – Friday 8:00 a.m. – 5:00 p.m. (No Noon Break)
Clients: Faculty, Staff, Students
Requirement: Letter of Invitation, Certificate of Appearance, Other supporting documents
Duration: 10 minutes
Procedure:
----------End of Transaction---------
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances))
PERSON
RESPONSIBLE
FORMS FEE
1.
Fill Out online travel
order form and
attach supporting
documents
Approves/Disapprov
ed request to travel
(online)
10 minutes
Deans/Directors/He
ads
/Students/
Faculty
/Staff
/Chancellor
travelorder.d
mmmsu-
sluc.com
2.
Prints travel order Deans/Directors/He
ads
/Students/
Faculty
/Staff
/Chancellor
Travel Order
Form
73. 73
AUXILLARY SERVICES
USE OF VEHICLES
Service Time : Monday – Friday 8:00 a.m. – 5:00 p.m. (No Noon Break)
Clients: Faculty, Staff, Students
Requirement: Travel Authority and other supporting documents
Procedure:
----------End of Transaction---------
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances))
PERSON
RESPONSIBLE
FORMS FEE
1.
Fill out
Vehicle
reservation
form
Checks the
availability of the
vehicle; confirms
the vehicle
reservation;
releases trip
ticket form
5 minutes
Chancellor’s
Secretary/ Head
Auxillary
Chancellor
Trip Ticket
form
2.
Proceed to
the Office of
Finance
Services and
get the gas
slip
Issues gas slip 3 minutes
Finance Services
Personnel
Gas Slip
74. 74
RECORDS OFFICE
PREPARATION OF MEMORANDA AND ENDORSEMENTS, RECEIVING , RELEASING AND DISSEMINATING COMMUNICATIONS
( INTER- UNIVERSITY AND FROM OTHER AGENCIES)
Service Time : Monday – Friday 8:00 a.m. – 5:00 p.m. (No Noon Break)
Clients: Faculty, Staff, Students
Duration: 20 minutes
----------End of Transaction---------
STEP CLIENT SERVICE PROVIDER
DURATION
( Under Normal
Circumstances))
PERSON
RESPONSIBLE
FORMS FEE
1.
Draft/receives/records
memoranda endorsements and
other forms of communications
5 minutes
Chancellor’s
Secretary
2.
Faculty/
Staff/Concerned
Personnel
follow up
requests
Reviews /
approves/disapproves/comment
on the communications
5 minutes Chancellor
Referral
Slip
3
Releases,reproduces &
disseminates communications
to concerned personnel
10 minutes
Chancellor’s
Personnel
75. 75
SUPPLY OFFICE
CLEARANCE: FOR RETIREES; TRANSFER OF OFFICE; OTHER RELATED MATTER
Service Time: Monday- Friday (8:00 AM- 5:00 PM)
Requirements: Clearance Form
Duration: 10 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Present request form/
request to the office
Accepts request/
assesses/
evaluates, advice
client to wait
5 mins Supply Office,
Head
Request
Form
2
Accept/ acknowledge
duly facilitated/ signed
request
Advices client to
sign the log book
indicating the time
received and
affixing the
signature
5 mins Supply Office,
Head/Supply
Office Personnel
----------End of Transaction---------
76. 76
SUPPLY OFFICE
RECONCILIATIONS OF RECORD WITH THE ACCOUNTING
Service Time: Monday- Friday (8:00 AM- 5:00 PM)
Duration: 1 hour and 30 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1
Accountant forward
request to Supply
Office
Supply Office
assesses/ receives
all pertinent records
of procured
supplies/ materials
with appropriate
disbursement
voucher
30 mins Supply Office,
Head
2
Review records to
determine/ validated
congruity of
transactions
Accepts/ discusses
result of review/
assessment
30 mins Supply Office,
Head
3
Request for any
adjustment in order
that books/ ledger
accounts will tally with
the records of Supply
Office
Accepts request/
makes necessary
adjustment in
accordance with
accounting and
auditing rules/
standards
30 mins Supply Office,
Head
----------End of Transaction---------
77. 77
SUPPLY OFFICE
PROCUREMENT OF COMMONLY USED SUPPLIES
Service Time: Monday- Friday (8:00 AM- 5:00 PM)
Requirements: Purchase request duly signed by end user indicating availability of funds
Duration: 3 days, 1 hour and 15 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances))
PERSON
RESPONSIBLE
FORMS FEE
1
Submit duly signed
purchase request with
fund availability
certified by Budget
office & Accountant to
the supply Office.
Receives request
indicates in the log
book date/time
receipt
15 mins Supply Office,
Head and
Personnel
PR Form
2
Advise to wait for 3
days for the requested
commonly use
supplies.
(for normal
circumstances)
Prepares necessary
supporting papers
for the requested
commonly use
supplies including
the check to
payments to DBM
- for normal
circumstances
where supplies are
available at DBM
3 days Supply Office,
Head and
Personnel
3
Receive/accept
supplies/check
specification/quantity
and sign
acknowledgement
receipt for supplies
issued.
Records what has
been received-
provides
Accounting/COA
records of purchases
made to comply with
accounting and
standards.
1 hr Supply Office,
Head and
Personnel
----------End of Transaction---------
*Under circumstances whereby end users request are not available at DBM.
*Client is advised to stand by for 7-9 working days
78. 78
SUPPLY OFFICE
PROCUREMENT OF OFFICE EQUIPMENT AND OTHER MACHINERIES
Service Time: Monday- Friday (8:00 AM- 5:00 PM)
Requirements: Purchase request duly signed by end user indicating availability of funds
Duration: 20 days, 3 hours and 30 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1 Forward request to
BAC of the campus to
be schedule for public
bidding, following the
standing Operating
Procedure prescribed
RA 9184(28 days)
Receives result of
Bidding and
Provides the
necessary
supporting records-
Purchase order
Notice of Award and
other related
records.
28 days
(10-days part
of the 28 day
period)
Supply Office,
Head and
Personnel
2 Participate during the
bidding process(pre
bid conference/
bidding conference
Participates during
the bidding
conference/pre bid
conference
(3 hrs-part of
the 28 days)
Supply Office,
Head
3 Wait for the delivery of
equipment requested
Informs end user to
wait for the delivery
of requested items
10 working
days-after
issuance of
P.O
(part of the
28 days)
Supply Office,
Head and
Personnel
4 Accept delivered
equipment/ verify
specification/acknowle
dge receipt of
equipment issued
Issue equipment,
issues
memorandum
receipt, let end user
signed the log book
indicating the time
and date of receipt
30 mins(part
of the 28
days)
Supply Office,
Head and
Personnel
----------End of Transaction---------
79. 79
SUPPLY OFFICE
PROCUREMENT OF OFFICE EQUIPMENT AND OTHER MACHINERIES COMMONLY USE,
SUPPLIES NOT AVAILABLE AT DBM
Service Time: Monday- Friday (8:00 AM- 5:00 PM)
Clients: All Administrative Staff/ Deans/ Directors/ Student Organization/ Head of Units of the Campus
Requirements: 1. Proof the the item are in the APP
Duly signed purchase request with availability of funds
Duration: 16 days and 40 minutes
Procedure:
STEP CLIENT
SERVICE
PROVIDER
DURATION
( Under Normal
Circumstances)
PERSON
RESPONSIBLE
FORMS FEE
1 End User/ Client
forward request to
supply office for
shopping canvass of
the requested items
with all the information
and availability of
funds
Prepares the
request for
quotation of the
requested items to
be signed by
chancellor and end
user in 3 copies
- shopping canvass
of items requested
within local
market(local
suppliers)
- retrieval of request
of quotation for bids
and awards action
- prepares purchase
order for the
requested items/
served it to winning
suppliers
10 minutes
9 days- for
normal
circumstances
15 days for
abnormal
circumstances
1 day
1 day
Supply Office,
Head and
Personnel
80. 80
-Shall inform
suppliers that
deliveries is within 3
days upon receipt of
Purchase Order
- Deliveries will be
checked by internal
audit/ end user/
supply officer
- Memorandum
Receipt is prepared
for end user/ other
paper works to be
done to be
submitted to COA
accounting office
3 days
1 day
1 day
2 End user accepts/
acknowledge items
procured and signed
the log book.
- Supply office
acknowledged items
received get copy
of the Memorandum
Receipt
30 minutes Supply Office,
Head and
Personnel
----------End of Transaction---------
81. 81
EXTENSION SERVICES
REQUEST FOR TRAININGS
Service Time: Monday- Friday (8:00 AM- 5:00 PM)
Clients: Faculty/ Students/ GOs/NGOs/ other HEIs
Requirements: Letter Request
Duration: 2 days
Procedure: 1. Client submits letter of request to the Office of the Chancellor.
2. Chancellor’s office staff receives letter of request. The Chancellor notes the letter of request.
3. The client is advised to proceed to the office of the Extension Head.
4. The client fill up the Request for Services Form.
5. The Extension Head coordinates with the Dean/ Director/ Extension facilitator concerned.
6. Client follows up the action results of request.
7. The Dean/ Director/ Extension Head/ Extension Facilitator plan, coordinate and prepare the necessary documents
for implementation.
82. 82
EXTENSION SERVICES
REQUEST FOR TECHNICAL ASSISTANCE AND ADVISORY SERVICES
Service Time: Monday- Friday (8:00 AM- 5:00 PM)
Clients: Faculty/ Students/ GOs/NGOs/ other HEIs
Requirements: Letter of Request
Duration: 45 minutes
Procedure: 1. Client submits letter of request to the Office of the Chancellor.
2. Chancellor’s Office staff receives letter of request. The Chancellor notes the letter of request.
3. The client is advised to proceed to the Office Extension Head.
4. The client fills-up the Request for Service Form.
5. The Extension Head coordinates with the Dean/ Director/ Extension facilitator concerned.
6. The client follows up the action/ result of request.
7. The Dean/ Director concerned sends technical experts.
83. 83
EXTENSION SERVICES
REQUEST FOR COMMUNICATION/ INFOPRMATION SERVICES
Service Time: Monday- Friday (8:00 AM- 5:00 PM)
Clients: Faculty/ Students/ GOs/NGOs/ other HEIs
Requirements: Letter of Request
Duration: 30 minutes
Procedure: 1. Client submits letter of request to the Office of the Chancellor.
2. Chancellor’s Office staff receive letter of request. The Chancellor notes the letter of request.
3. The client is advised to proceed to the Office Extension Head.
4. The client fills-up the Request for Service Form.
5. Extension staff checks availability of materials.
6. Client signs logbook and receives information/ communication materials.
84. 84
EXTENSION SERVICES
REQUEST FOR COMMUNITY OUTREACH ACTIVITIES
Service Time: Monday- Friday (8:00 AM- 5:00 PM)
Clients: Faculty/ Students/ GOs/NGOs/ other HEIs
Requirements: Letter of Request
Duration: 2 days
Procedure: 1. Client submits letter of request to the Office of the Chancellor.
2. Chancellor’s Office staff receive letter of request. The Chancellor notes the letter of request.
3. The client is advised to proceed to the Office Extension Head.
4. The client fills-up the Request for Service Form.
5. The Head of Extension refers to the College/ Institute concern.
6. Client follows up the actions/ results of the request.
7. The Dean/ Director/ Extension Head/ Extension Facilitator plan, coordinate and the necessary documents needed
for implementation.
85. 85
EXTENSION SERVICES
REQUEST FOR TECHNOLOGY TRANSFER AND UTILIZATION
Service Time: Monday- Friday (8:00 AM- 5:00 PM)
Clients: Community members/ Famers/ Fisherfolks/ GOs/NGOs/ other HEIs
Requirements: Letter of Request
Duration: 2 days
Procedure: 1. Client submits letter of request to the Office of the Chancellor.
2.Chancellor’s Office staff receive letter of request. The Chancellor notes the letter of request.
3.The client is advised to proceed to the Office Extension Head.
4.The client fills-up the Request for Service Form.
5.The Head of Extension coordinates with the Dean/ Director/ Extension Facilitator concern.
6.Client follows up the actions/ results of the request.
7.The Dean/ Director/ Extension Head/ Extension Facilitator plan, coordinate and the necessary documents needed for
implementation.
121. 121
FEEDBACK FORM
Please let us know how we have served you. You may use this form for compliments, complaints, or Suggestions.
Simply check the corresponding box.
Ipaalam po ninyo sa amin kung paano naming kayo napaglingkuran. Maaaring gamitin ito para sa papuri, reklamo,
o mungkahi. Mangyaring i-tsek lamang ang kahong naaayon.
COMPLEMENT COMPLAIN SUGGESTION
Person(s)/ Unit/ Office Concerned or Involved:
(Mga tao/ pangkat/ tanggapan na may kinalaman sa papuri, reklamo, o mungkahi)
Facts or Details Surrounding the Incident:
(Kaganapan o detalyeng bumabalot sa pangyayari)
(Please use additional sheet/s if necessary)
(Mangyaring gumamit ng karagdagang papel kung kinakailangan)
Recommend(s)/ Suggestion(s)/ Desired Action from our Office
(Rekomendasyon/ Mungkahi/ Nais na aksyon mula sa aming tanggapan)
(Please use additional sheet/s if necessary)
(Mangyaring gumamit ng karagdagang papel kung kinakailangan)
Name (OPTIONAL): Office/ Agency:
(Pangalan) (Tanggapan/ Ahensiya)
Name (OPTIONAL): Office/ Agency:
(Pangalan) (Tanggapan/ Ahensiya)
Name (OPTIONAL): Office/ Agency:
(Pangalan) (Tanggapan/ Ahensiya)
Name (OPTIONAL): Office/ Agency:
(Pangalan) (Tanggapan/ Ahensiya)