Technical writing has several key characteristics:
1) It is important to understand the purpose and intended audience to effectively transfer information. The level of detail and examples provided depend on the audience's background.
2) Documents must follow specified genres and formats to be considered valid instances of their type. Formats often define font, margins, labeling, and section organization.
3) Technical writing prioritizes accurate, factual information over opinion. Providing incorrect data undermines credibility.
4) Information is organized logically and linearly with an introduction, body, and conclusion to provide context and reiterate key points.
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Training: Effective Business Letter WritingSoftheme
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What Is Technical Writing And Documentationanjaliarv
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The slide includes-
Define Communication
Roles of Communication-General & Technical
Technical writing
Common types of technical writing
Objectives of technical writing
Process of technical writing
Techniques for good technical writing
This is the basic course of technical writing. This provides information on different components of writing. Finally, it provides information on how you improve your writing with suggested books.
The slide includes-
Define Communication
Roles of Communication-General & Technical
Technical writing
Common types of technical writing
Objectives of technical writing
Process of technical writing
Techniques for good technical writing
This is the basic course of technical writing. This provides information on different components of writing. Finally, it provides information on how you improve your writing with suggested books.
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Technical Writing Annemarie Hamlin, Chris Rubio, Michele DeSilva.docxjacqueliner9
Technical Writing
Annemarie Hamlin, Chris Rubio, Michele DeSilva
Open Oregon Educational Resources
Technical Writing by Annemarie Hamlin, Chris Rubio,Michele DeSilvais licensed under a Creative CommonsAttribution-NonCommercial-ShareAlike 4.0 InternationalLicense, except where otherwise noted.
Contents
· Acknowledgements
· External LinkDisclaimer
· Introductioncc-by
· 1. ProfessionalCommunications
· 1.1Texting
· 1.2E-mail
· 1.3Netiquette
· 1.4Memorandums
· 1.5Letters
· 2. AudienceAnalysis
· 2.1 Types ofaudiences
· 2.2 Audienceanalysis
· 2.3 Adapting your writing to meet youraudience’s
needs
· 3.Proposals
· 3.1 Somepreliminaries
· 3.2 Types ofproposals
· 3.3 Typical scenarios for theproposal
· 3.4 Common sections inproposals
· 3.5 Special assignmentrequirements
· 3.6 Proposals andaudience
· 3.7 Revision checklist forproposals
· 4. InformationLiteracy
· 4.1 Informationformats
· 4.2 The informationtimeline
· 4.3 The researchcycle
· 4.4 Researchtools
· 4.5 Searchstrategies
· 4.6 Evaluatesources
· 5. Citations andPlagiarism
· 5.1Citations
· 5.2Plagiarism
· 6. ProgressReports
· 6.1 Functions and Contents of ProgressReports
· 6.2 Timing and Format of ProgressReports
· 6.3 Organizational Patterns or Sectionsfor ProgressReports
· 6.4 Other Parts of ProgressReports
· 6.5 Revision Checklist for ProgressReports
· 7.Outlines
· 7.1 Creating and usingoutlines
· 7.2 Developing the roughoutline
· 8. Creating and IntegratingGraphics
· 8.1 Deciding which graphics toinclude
· 8.2 Other considerations:audience
· 8.3 Other considerations: placement andcontext
· 8.4Samples
· 8.5 Guidelines for graphics: a finalreview
· 9. Ethics in TechnicalWriting
· 9.1 GeneralPrinciples
· 9.2 Presentation ofinformation
· 9.3 Typical Ethics Issues in TechnicalWriting
· 9.4 Ethics and documentingsources
· 9.5 Ethics, Plagiarism, and ReliableSources
· 9.6 Professionalethics
· 10. DocumentDesign
· 10.1 Coverletter
· 10.2 Coverpage
· 10.3 Abstract and executivesummary
· 10.4 Table ofcontents
· 10.5 List of figures andtables
· 10.6 Introduction
· 10.7 Body of thereport
1
AcknowledgementsAbout this free online technical writing textbook
Much of this text, published under a Creative Commons license, was originally developed by Dr. David McMurrey, who is both a technical writer and a college instructor. For more about him and his original work, please visit his biography page at: https://www.prismnet.com/~hcexres/index.html. He kindly gave his text a CC-BY license at our request so that we could adapt our text from it. We extend our sincere appreciation to Dr. McMurrey, the team of consultants at Saylor University whose work shared viaopen educational resourcesis also featured in this text, and the host of educators, librarians, and professionals who
have shared their creations with a Creative Commons license. Our thanks as well to our colleague, Dr. Eleanor Sumpter-Latham, whose work we consulted and adapted into this text.
Additional materials have been adapted or created by An.
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A Memorandum of Association (MOA) is a legal document that outlines the fundamental principles and objectives upon which a company operates. It serves as the company's charter or constitution and defines the scope of its activities. Here's a detailed note on the MOA:
Contents of Memorandum of Association:
Name Clause: This clause states the name of the company, which should end with words like "Limited" or "Ltd." for a public limited company and "Private Limited" or "Pvt. Ltd." for a private limited company.
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Registered Office Clause: It specifies the location where the company's registered office is situated. This office is where all official communications and notices are sent.
Objective Clause: This clause delineates the main objectives for which the company is formed. It's important to define these objectives clearly, as the company cannot undertake activities beyond those mentioned in this clause.
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Liability Clause: It outlines the extent of liability of the company's members. In the case of companies limited by shares, the liability of members is limited to the amount unpaid on their shares. For companies limited by guarantee, members' liability is limited to the amount they undertake to contribute if the company is wound up.
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Capital Clause: This clause specifies the authorized capital of the company, i.e., the maximum amount of share capital the company is authorized to issue. It also mentions the division of this capital into shares and their respective nominal value.
Association Clause: It simply states that the subscribers wish to form a company and agree to become members of it, in accordance with the terms of the MOA.
Importance of Memorandum of Association:
Legal Requirement: The MOA is a legal requirement for the formation of a company. It must be filed with the Registrar of Companies during the incorporation process.
Constitutional Document: It serves as the company's constitutional document, defining its scope, powers, and limitations.
Protection of Members: It protects the interests of the company's members by clearly defining the objectives and limiting their liability.
External Communication: It provides clarity to external parties, such as investors, creditors, and regulatory authorities, regarding the company's objectives and powers.
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Binding Authority: The company and its members are bound by the provisions of the MOA. Any action taken beyond its scope may be considered ultra vires (beyond the powers) of the company and therefore void.
Amendment of MOA:
While the MOA lays down the company's fundamental principles, it is not entirely immutable. It can be amended, but only under specific circumstances and in compliance with legal procedures. Amendments typically require shareholder
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1. Characteristics of Technical Writing
Characteristics of
Technical Writing
Description of Characteristic
Understanding Why
You are Writing
(Purpose)
Is the purpose of writing…
• To inform: to provide information without expecting any action on the
part of the reader?
• To instruct: to give information in the form of directions, instructions,
procedures, so that readers will be able to do something?
• To propose: to respond to a request for proposals (RFP) or to suggest a
plan of action for a specific problem?
• To recommend: to suggest an action or series of actions based on
alternative possibilities that have been evaluated?
• To persuade: to convince readers to take action, to change their attitudes
or behaviors based on valid opinions and evidence?
Writing for the
Audience
Since the goal of technical writing is information transfer (sending a clear, noise-
free message), what you say and how you say it depends on the audience. The
nature of the audience determines the level of technical detail, the amount of
“context/background” information you provide, and the organization of the
document. It is important to understand who is reading the document so that the
information you convey is transferred effectively. As a writer, it is crucial to have
an awareness of the reader’s knowledge, ability level, and interest in the
information being conveyed.
Satisfying Document
Specifications
(Genre/Type of
Document)
Document specifications include…
• Adherence to document type (genre)--understanding what is expected in
an email vs. a memo, knowing the difference between a proposal and a
recommendation report, and understanding how to write up the results of
an experiment vs. the conclusions;
• Format--many document types specify a specific format be followed, for
example, various professional journals and government documents require
specified
--font
--margins
--labeling for figures and graphics
--line and paragraph spacing
--number of words per document or per section
--section headings and subheadings
Providing Accurate
Information
Being truthful and accurate are the cornerstones of technical writing. Technical
writing is rarely about opinion. Technical and scientific writing is grounded in
fact. It always wrong and unethical to falsify information and data, and that is
particularly true in technical writing. Providing inaccurate or wrong information
causes readers to question your credibility and reliability. It is important to always
report the facts about a particular experiment, even if those facts are not what were
expected or desired.
2. Organizing
Information Logically
and Linearly
In general, technical writing is organized in a direct, linear format. ALL technical
documents have a clear
• Introduction: this is where you provide motivation and
context/background for the topic/material/information being presented in
the document; always provide the “big picture” before jumping into the
technical details
• Body: this is where the information is expounded upon and where
technical details are given
• Conclusion: this is where the main points are reemphasized and where the
“big picture” is once again discussed
Expressing
Information Clearly
While you may be able to say the same thing in a variety of ways, being clear and
direct are the most important characteristics of technical writing. Expressing
information clearly is crucial; you NEVER want to make your reader work harder
than necessary to understand the message/idea/information you are conveying.
Sentences must have a single meaning with no room for ambiguity. Technical
writing should be direct, not suspenseful. Technical writing is not the place for
poetic language and innuendo.
Using Efficient
Wording
Economy is the name of the game when it comes to technical writing. Technical
documents should be clear and concise, never wordy and flowery. Always choose
words and phrases that are simple and straightforward.
Verbiage Efficient
commence start
endeavor try
a large number of many
in the majority of instances usually
the reason why is that because
alternate choices alternatives
completely eliminate eliminate
connected together connected
an analysis of the data will be made data will be analyzed
made a selection selected
Making
Ideas/Information
Accessible
One of the first things you will notice about technical documents is the page layout
and organizational structure. Technical writing is known for its use of headings
and subheadings and for the way information is made easily accessible by
grouping material into “chunks.” Paragraphs are usually much shorter in technical
writing than in other types of writing. Pages full of text only and long paragraphs
are discouraging to readers. Readers want to be able to quickly access
information, and the best way to help them find the info they need is to provide
them with visual cues such as descriptive headings, and to make use of numbered
lists and bulleted items. Anytime you can make information visual by creating
figures and graphics, try to do so. Figures and tables provide visual relief from all
of the text on the page and help the reader to access important data.
Eliminating “Noise” Nothing is more irritating to a reader than sorting through misspellings, poorly
written sentences, typos, and punctuation problems. Errors such as these make the
writer look uneducated and unprofessional. Careful editing and proofreading
are essential steps in the writing process!
Be sure you know the basic rules for using
• Commas
• Colons
• Semicolons
• Hyphens
• Acronyms (RAM, NASA, GPA)
• Numbers (writing the word vs. using the numeral)
• Equations (use symbols)
• Units of Measure (70 ns, 100 dB)—use abbreviations and symbols
3. Using Appropriate
Writing Style
Technical writing tends to be rather “dry.” This is because, compared to other
types of writing, the purpose of technical writing is to inform rather than to
entertain. Engineers and scientists are called upon to record and document
information in an objective manner, and in doing so, the style of writing reflects
this objective approach.
• Avoid Personal Pronouns: for most documents, it is unnecessary to use
“I,” “we,” “us,” and especially “you.” Instead of saying, “I (or we) took
measurements,” it is acceptable to say, “Measurements were taken.”
• Passive Voice is OK: while active voice is preferred in most cases, it is
completely acceptable to use passive voice in technical writing.
--Passive Control of the flow is provided by a DJ-12 valve.
--Active A DJ-12 valve controls the flow.
--Passive An ASM chart is shown in Figure 3.
--Active Figure 3 shows an ASM chart.
• Avoid Conversational Tone: technical documents (including most emails)
should employ a formal writing style. Conversational language and
phrasing should be avoided.
--Conversational This lab gave us a good feel for state machines.
--Formal This exercise provided a good background on state
machine design.
--Conversational The D-flip flop was hooked up to the board.
--Formal The D-flip flop was connected to the board for testing.