1. CURRICULUM VITAE OF KARIN GRIEBENOW
PERSONAL DATA
SURNAME : Griebenow
FULL NAME : Catherina Elizabeth Karin
DATE OF BIRTH : 19 December 1980
NATIONALITY : South African
ID NUMBER : 801219 0018 082
DRIVING LICENCE : Code A1; Code B
MARITAL STATUS : Married
HOME ADDRESS : 17 De Vygen Wilde
Protea Heights
Brackenfell
LANGUAGE : Afrikaans
OTHER LANGUAGES : English
CONTACT : Cell: 083 777 6048
Email: griebenowk@gmail.com
2. QUALIFICATIONS
SCHOOL EDUCATION
HIGHEST STANDARD PASSED : 1997 – Grade 10
Completed N3: Business Studies in Jan ’98
which is equal to Grade 12
TERTIARY EDUCATION
COLLEGE : Tygerberg College, Parow, Cape Town
DIPLOMA : National Diploma: Business Assistant
CERTIFICATES ACHIEVED : July 1998,
Business Studies N3
December 1998,
National Secretarial Certificate N4
July 1999,
National Secretarial Certificate N5
December 1999,
National Secretarial Certificate N6
DISTINCTIONS : December 1998,
Computer Practice N4
July 1999,
Computer Practice N5
December 1999,
Computer Practice N6
SOFTWARE PACKAGES : Word Perfect 5.1
Corel Word Perfect Version 7 & 8
Quattro Pro Version 7 & 8
Corel Presentations
Lotus 123
Microsoft Office 2000
Microsoft Office 2007
Microsoft Office 2010
D-Base
MS-DOS
Access (data base program)
Groupwise 5
Outlook 2000
Outlook 2007
Outlook 2010
Internet
Emerge
Visio 2007
Mindmap
DocWize
SAP PACKAGES : Stock Reservations & Requisitioning
Real Estate: Create/Maintain Business Partner
Customer Interaction Centre
Customer Care Enquiries & Complaints
Plant Maintenance: Work Orders
3. OTHER CERTICICATES
OBTAINED : Report Writing – 2007
First Aid Training – May 2008
Project Secretaries – May 2008
SHE Rep – June 2008 & May 2011
PERSONAL: INTERGITY, GOAL ORIENTATED, FLEXIBLE, EXTROVERT, PEOPLE SKILLS
EXPERIENCE
PERIOD : 17 June 2016 – current (contract position
expiring on 17/12/2016)
COMPANY : Smith & Associates
CURRENT POSSITION : Personal Assistant
DUTIES : Providing personal assistants to the Director
Compilation of monthly statements
Diary management & setting up of client
meetings for signing off on financial statements
Liaising with training accountants on work that
needs to be done
Standing in for reception on an ad-hoc basis
PERIOD : 12 October 2015 – 26 April 2016
COMPANY : SA Fence & Gate
CURRENT POSSITION : Project Management Office (PMO) Coordinator
DUTIES : Uploading off documentation onto Docwize:-
- Daily diaries
- Weekly project status reports
- Weekly checklist summaries
- Incident reports
- Claims
- Payment certificates
- Minutes of meetings
- Drawings
- Email correspondences
Implementing & maintaining registers
Being the central point for receiving &
distributing documentation to and from various
sites
Being the central point for handling enquiries
from internal & external stakeholders
4. PERIOD : 13 August 2007 – 7 October 2015
COMPANY : Aveng Engineering
POSITION : Executive Assistant
MAYOR PROJECTS : Sishen Solar Project
Gouda Wind Farm Project
Moma Expansion Project
Gold Fields Driefontein Phase 1 & 2
Exxaro: Medupi
Medupi Brownfields
Energy Coking Coal
Belfast Coal Projects
Tshikondeni PFS
GG4 & 5 Fines DMS Plant FS
Duties:
• Performing Executive PA Function to the MD
and 5 Directors
• Performing Project Assistant services to
other Project Managers as and when required
• Responsible for the compilation of Quarterly
Board Meeting Report Packs and distribution
to Corporate Office
• Responsible for the compilation of monthly
Manco Reports for discussion at monthly
Manco Meetings and taking minutes thereof
• Responsible for drafting of Board
Resolutions for submission to Aveng Group
& continuously following up on finalization of
these.
• Performing tasks of Operating Compliance
Officer for Aveng Engineering
• Responsible for setting up of monthly Project
Reviews and obtaining all month end reports
from various project managers, recording
Action Notes from these monthly meetings
• Responsible for coordinating and managing
all local & international travel arrangements
for the Aveng Engineering Operating group
together with the travel itinerary.
• Responsible for the compilation of org
structures on Visio
• Preparing & putting together supporting
documentation for meetings, distribute
beforehand, taking care of all refreshment
requests, taking minutes at meetings 7
follow-up on outstanding actions where
applicable.
• Responsible for drafting any letters, reports
& presentations for Directors / MD as
required.
• Managing the electronic diaries of the MD & 5
other directors.
• Screening telephone calls of the MD, assist
where possible alternatively redirect to other
responsible managers where applicable.
5. • Responsible for filing of all legal
documentation, hard copy & electronically &
maintaining registers of same.
• Managing & control over office facilities,
reporting and sorting out building defects,
procuring refreshments for the office
• Managing facilities resources, Receptionist;
Tea Lady; Handyman; Drivers; Cleaning Staff
• Arranging Steering Committees with clients
& preparing Steering Committee
presentations beforehand
• Setting up various project templates for
implementation with the projects, i.e.
Decisions Register, Risk Register, Progress
Reports etc.
PERIOD : 1 February 2006 – July 2007
FIRM : City of Cape Town
Property Services
POSITION : Senior Secretary to Manager
DUTIES
AND EXPERIENCE : Duties:
• Typing of general correspondence, reports
etc. + Dictaphone
• Compiling organizational & data charts
• Filing
• Handling extensive enquiries from public,
Councillors & Mayor
• Office Administration
• Schedule of appointments & managing the
electronic & manual diary
• Minute taking
• Setting up workshops & compiling the
presentations
• Compiling monthly, quarterly & annual
statistics
• Organizing functions & travel arrangements
PERIOD : March 2000 – January 2006
FIRM : City of Cape Town
Building Technical Services: Civil Engineering
POSITION : Contract Secretary
DUTIES : Same as for above position, including the
following:-
• Typing tender documents
• Interact with contractors & taking notes at
meetings on site
• Control of personnel files
• Control over stationery
6. REFERENCE
Mr Japie Cilliers Mr Gavin Young
Director Projects Then Managing Director at Aveng Engineering
Cell: 083 552 7723 Cell: 082 499 7010
Email: Japie.Cilliers@avenggroup.com
Mr Dion Tappan Mrs Cashandra Buys
Lead Project Manager Contracts Manager
De Beers SA Fence & Gate
Cell: 076 730 7129 Cell: 083 280 0560
Email: Dion.Tappan@debeersgroup.com Email: Cashandra@fencandgate.co.za
Mr Henry Smith
Director: Smith & Associates
Tel: 021 886-7025
Email: henry@smith1.co.za
AVADAVIT
Herewith confirmation that all information stated above are true and correct.
CE Griebenow
Cell: 083 777 6048
7. REFERENCE
Mr Japie Cilliers Mr Gavin Young
Director Projects Then Managing Director at Aveng Engineering
Cell: 083 552 7723 Cell: 082 499 7010
Email: Japie.Cilliers@avenggroup.com
Mr Dion Tappan Mrs Cashandra Buys
Lead Project Manager Contracts Manager
De Beers SA Fence & Gate
Cell: 076 730 7129 Cell: 083 280 0560
Email: Dion.Tappan@debeersgroup.com Email: Cashandra@fencandgate.co.za
Mr Henry Smith
Director: Smith & Associates
Tel: 021 886-7025
Email: henry@smith1.co.za
AVADAVIT
Herewith confirmation that all information stated above are true and correct.
CE Griebenow
Cell: 083 777 6048
